McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.

MCINTRYE CALENDER

Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

August 6, 2012

City of McIntyre

Council Meeting

August 6, 2012

Page 1

 

 

Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore.

 

Present were: Mayor Vicki Horne, Council members, Eugene Moore, Katherine Scott, John Carswell, and Rico Myrick, Vickie Mixon arrived at 5:30pm.

 

Motion to approve minutes from the July 2, 2012 meeting was made my Myrick, seconded by Carswell, on opposition, motion carried.

 

Mayor Horne welcomed Mr. Clyde Wright with Wright and Wright to present the findings of the 2011 audit.

 

Wright explained that he wanted to spend a few moments going over the auditors statement for the 2011 year, and that he would go over the rest in similar order so that they could get an understanding, Wright referenced the table of content, so that everyone could see how it was laid out. Wright explained that the independent auditors report, explaining that it was their report on the city’s financial report statements and that they prepared them based on the city’s figures and that they did their audit work and they formed an opinion about whether the report presents fairly the financial positions. He explained that there were two government wide statements, statement of assets and statement of activity, that we would look at in a moment, and that there was the fund financial statements which have a different accounting method at the fund level and then the notes of the financial statements that are required to be there according to the Governmental of Accounting Standards Board, that’s where they compare actual revenues and expenses of the budget, and that there were other statements that could be put in to make the statements more meaningful or is required by some other government agencies, and that the report had some of both. Wright referenced the auditors report, that it tells you what we audited, how it was audited and where they expressed their opinion.

 

Wright asked that everyone go to page three, which shows the first of the two government wide statements, referenced that this was basically a balance sheet of net assets and that there was one number that was the most important. This form consisted of all the assets, full accrual basis of accounting and all the capital assets that depreciated just like in a private company.  Wright said that there were two columns, governmental type activities and business activities, with the business type being the water department and that every thing else went into the governmental fund. It showed current liabilities and long term liabilities, explained that the City of McIntyre did not have any long term debt, that this report also showed some accounts payable and some crude liabilities there, then you get the total assets, minus the liabilities, equaling the net assets, and that here they wanted to start taking out of the total net assets the number of the items we can’t spend, that are invested in our infrastructure or restricted by grants or SPLOST and that

City of McIntyre

Council Meeting

August 6, 2012

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they take out the investment in the capital assets and we have restrictions for capital projects. The important number he referred to is $ 1,172,592.00 and explained that this is what this statement is about, that this was the number that the city could spend, that it couldn’t be spent all at one time and that it may not be all in cash at one time, but as the governing body, that they had discretion over that number and could do what you wanted with it.

 

Wright then said that we wanted to look at the change from the beginning and the end of the year in those total assets, which was called a statement of activities that would show the revenue and expenses.  The concept of this page is to see how much it cost to run this government for a year and where we received the money to pay for it. The expense that we are going to look at has about 140 thousand dollars less depreciation in it, so you see in the governmental activities, this is every thing except the water fund, those functional activities are the general, street, public safety, recreation, and housing development, those expenses have depreciation in them.

 

Wright went on to explain several figures of each department and funds giving a brief overview of items, that were repetition of the first two pages, stating that in overall the city did very well for 2011, thanks mostly impart to the franchise fees from Georgia Power.

 

Reports:

 

Moore said that he had a busy month. Moore explained that there has been a lot of maintenance done to the lawn mowers lately, and advised that he had been checking prices to replace two of the mowers. He explained that the city had two that was four years old and one that one was 10 years old, that used about 2 quarts of oil a day. Moore said that one was running decent and one was in the shop at Southside and was quoted about $2,000 to repair it, and that it was a lot of money to spend on one that had over 1,000 hours on it, but that he was still getting prices. Moore said that he had received a price for a 60” x-mark from Southside for $7,759 each, and that he also gotten prices from Jack’s Saw Shop also looking at a diesel engine 60” would be $12,159 and then one with a kolher engine,  like the one we have now, for $8,159 and Ace Hardware that sells the Grass Hopper, which is a good mower, but he hasn’t heard anything definite yet.

 

Moore said that the council had a lot of conversations about the CDL license, and said that none of the guys yet had the CDL’s. Moore said that Courtney, with the new requirements, couldn’t establish two proofs of residency, so he will have to go back, but they did give him a 90-day temporary license. Moore said that he had looked at the dump truck and done some research. Moore explained that the real axle is rated at 26,000lbs

City of McIntyre

Council Meeting

August 6, 2012

Page 3

 

 

and that is the CDL requirements, if you are over 26,000 lbs you have to have a CDL license. The tail weight of the truck if 13,840 lbs, which means you can legally haul 6 tons without CDL.  Moore said as long as you don’t go over the 26,000 lbs then you don’t need CDL’s. John questioned the hauling of more than $6,000 lbs. Moore said then you contract someone who can haul 20,000 tons instead of using our small truck. Moore suggested only one man have CDL’s, because he only wanted one man driving the truck. Myrick asked what if that guy leaves, Moore said then when the ad is run for someone with CDL’s then we don’t hire anyone with out CDL license.

 

Moore said that the Mayor had asked him to look at the sidewalks, to see if we are in compliance with American with Disability Association. Moore explained that there was a lot of work to be done to be in compliance with ADA, that when the side walks were installed they didn’t have ADA in mind. Mayor Horne said that Rindt-McDuff hasn’t really told the city what the design looked like, and that maybe we could replace if we can get the other grant money. Mayor Horne said that’s why we wanted to put in for another grant by April 1, 2013. Mayor Horne said that Rindt-McDuff didn’t really do the grant work, which is why they asked the City to look into it. Moore said that he knew that the Police Department didn’t have a wheelchair ramp. Mayor Horne said that she knew that Ross with USDA was looking mainly at City Hall for compliance, and that we needed to find someone to help us with inspection. Mayor Horne also noted that we were going to have to increase water rates to be in compliance with the requirements of USDA.

 

Moore said that he was continuing to work on the beautification projects; Moore said that he had talked with a contractor today. Moore also noted repairs that needed to be done to the brick wall at the old police department, and that he wanted to clean up the islands, by adding topsoil and planting perennials.

 

Moore asked council to think about offering a homestead exemption to those that were 60 or older, the way Ivey and Gordon does. Mixon said that it was something that she had wanted to get done also. Moore said that he would do all the legwork and bring back findings at the next meeting.

 

McRee said that the city would have to pass a resolution and that it would be sent to local legislature and that they would present it to legislation up there. McRee stated that it was fairly easy to get approved. McRee also noted that citizens would still have to apply for the exemption that it would not be automatically.

 

Moore said that there was a big need for a supervisor over the water and street departments, that maybe we could look at the possibility of hiring a public works director with the next budget. Myrick said that the guys needed to learn mower maintenance,

City of McIntyre

Council Meeting

August 6, 2012

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learning how to check the bearings. Moore said that he had the clerk type of some inspections forms for the equipment. Horne said that the workers were dependent on Willie, Moore said that yes that was one of the problems, that every time he asked someone something they would say they needed to talk to Willie.

 

Mixon asked if the street department had quit weed eating, Moore responded that they hadn’t.

 

Carswell said that when we bought new mowers could we get who-ever we purchase them from train the guys on the lawn mowers and learn preventative maintenance.

 

Mixon asked how old were the lawn mowers, Moore said that we have two that are 4 years old and one that is 10. Mixon commented on the way the guys treat the lawn mowers when they are using them, saying that they run to fast and not watching for what they are running over. Carswell and Moore both commented about the type of work the Street department uses them for and how much they use them.

 

Carswell questioned about buying the mowers from someone that sells government equipment, that maybe we could get government pricing. Carswell said that the x-mark mowers weren’t really made for some of the cutting that the street people had to do. Myrick said that they have always had good luck with the X-marks.

 

Moore said that he hoped that the city had Martin Allen satisfied, that Mark and Willie went over today and put more dirt into the areas they had dug up, and some in areas that they didn’t work in. Mayor Horne suggested getting some hay to put over the places where we had put new dirt in.

 

Scott had no report.

 

Casrswell said that they were still working to get the new equipment at the park and that the seesaw needed new bolts. Carswell said that something needed to be done to get the water to drain at the end of the park.

 

Mixon questioned about the Park Director, John and the Mayor both said that Hagins would be at the next meeting.

 

Myrick said that he had talked to a contractor out of Milledgeville, who works at Central State, and that he would be down next week to give us a price and talk about the water building. Myrick questioned the clerk about a call in to Atlanta Gas Light for a locate on

 

City of McIntyre

Council Meeting

August 6, 2012

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Macon Road; Clerk said that she had called that in last week.  Myrick said that during a meeting at the school, Quinton Robinson said that was a large amount of grants available

for Wilkinson County. Moore also said that Robinson wants to have a ground breaking ceremony.

 

Mixon had no report.

 

McRee said that he had been on the phone prior to the meeting with the Bond Council out of Savannah and that they about have the first round of paperwork completed for Kathy Ross.

 

Clerk said that Tyrone Evans would be at the next council meeting to give the quarterly report. Clerk also said that she had a called conference with SunTrust Bank on Monday beginning at 2pm, and that Richard Aiken would be in on the call also, to discuss monies that would be needed by Rindt-McDuff prior to the issueuance of the bonds. Mayor Horne said that she would like to talk with Rindt-McDuff to see exactly what they were talking about. Clerk also gave information on the retirement programs the city has.

 

Chief Amerson had no report.

 

Mayor Horne said that she had spoken with Meg and was informed that now was the time for the harvesting of the wood on the property. Mayor Horne said that the city had been using Raymond Cole on the legwork for this project and wanted council’s opinion and input on continuing to use Mr. Cole. McRee suggested using the monies from the sale of the timber for partial financing. Moore agreed as long as there is more than one bid.

 

Myrick made motion to let Raymond Cole take over the harvesting of the timber with at least three bids, seconding the motion was Mixon, no opposition motion carried.

 

Mayor Horne said that she has asked Bernard Hughes to get the names on dilapidated houses in McIntyre so that we can send out letters.

 

Mayor Horne informed council that she would like to work on the budget and asked that everyone have them ready by the end of September. Mayor Horne said that Mr. Moore has already talked about the down town area, and there are other areas that need cleaned up. 

 

Mayor Horne opened floor to Gallery.

 

Carswell questioned Mayor about which meeting she wanted the budget by, Mayor Horne said by the end of September.

 

City of McIntyre

Council Meeting

August 6, 2012

Page 6

 

 

 

Myrick commented on the fact that there were some houses riding off their neighbor’s meter. Myrick said that he has asked for the information, but hasn’t received it. Mayor Horne said that she didn’t understand why the problem hasn’t already been fixed. McRee said to notify those that were doing it, that they were going against policy.

 

Gallery:

 

Mayor Horne addressed Mr. Towers with BASF, and asked if he had been shown a video that she sent to Mr. Tharpe. Mr. Towers stated that he had not seen any video, but would check into it.

 

Carswell said that he had spoken with Tracy Ford about him not being able to tow vehicles in McIntyre and asked Wayne what the policy was concerning wrecker calls in McIntyre and explained that Ford felt like he wasn’t getting a fair break. Amerson explained that they did have wrecker rotation and that the Chief of Police did it. Amerson explained that at times Ford does not have a wrecker running so they have to  someone else, but that they do call Ford’s but they are not going to wait on him to find someone to drive the wrecker, that if he wasn’t there within a short period of time then they had to call someone else. Amerson also said that sometimes people request other wreckers. Amerson also said that the majority of the time Ford is the first one called but that if he can not get here within 15 minutes, then they have to call someone else, that they could not stand on the side of the road waiting for him.

 

With no other business to discuss motion for adjounment was made by Myrick, seconded by Mixon, no opposition, motion carried.

 

 

 

___________________________                  ___________________________

Mayor                                                              Attest

 

 

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