City of McIntyre
May 7, 2012
Mayor Horne called meeting to order, led in prayer by Council member John Carswell.
Present were: Mayor Horne, Council members, Vicki Mixon, Rico Myrick, John Carswell, Katherine Scott, and Eugene Moore.
Motion to approve minutes from the April 16, 2012 meetings was made by Mixon, seconded by Scott, no opposition, motion carried.
Mayor Horne addressed the agenda and welcomed Ms. Beverly Clark, with the East Wilkinson County Library Board.
Ms. Clark wanted to thank McIntyre for their generous support of the Library, but asked if council would reconsider the cut in the budget for the Library. Clark stated that when McIntyre set their budget in December they had set for the library to receive $17,000, that they had been receiving, and then in March, the Library received a letter informing them that it had been reduced to $10,000. Clark asked if there was any way possible for council to get them the $17,000, because when they set their budget that is the figure that they went by and that everything was balanced. Clark said that however, if there was no way they could do that, then they were going to have to decrease their hours and they would not be able to have the summer reading program. Clark presented information to council showing the usage at the library, and pointed out the children’s program. Clark stated the Ms Arlene Bache could inform the council a little bit about the numbers. Bache said what the library was working on right now was the summer program for the children, so the numbers on the information was from 2011, showing how many children participated in the programs. Bache said that the program ran from May until the third week in July. Clark said that they were there to please ask council to reconsider giving the library the $17,000.
Horne said that the budget was not set until after December.
Moore asked if the council could receive a copy of the budget, Clark said that they would get that for them.
Horne said that from her understanding, and talking with John Williams last week, that they were going to try do something to help out the library. Horne said that the budget was set until sometime in January, and Moore said that it was February. Bache asked what the reason for the cut was. Mixon said that the city is over extended on a lot of things and have been for a while, and asked Bache how much did the library receive from Irwinton. Bache said that she was not sure of those number, but that percentage wise she understood it to be close to what McIntyre’s budget is. Mixon asked about Danville and
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May 7, 2012
Allentown, Bache said that they don’t give any. Clark said that they didn’t have any patrons from there since it is so far for them to drive, and that they just use the Laurens County Library. Moore asked how much did the commissioners give. Bache said that it was around $22,000, Moore asked for this year or last year, Clark said that there were several items that the library had to pay for, such as lawn care, painting, plumbing repairs, utilities, and salary for Bache, computer repairs and expenses for technology. Clark said that they would get a copy of the budget to City Hall.
Horne asked again about the $22,000 that the commissioners had contributed, and Bache said that she believed that was the amount. Horne asked how much had they budgeted for this year. Bache said that she was sorry, but that was the amount for this year.
Ms. Sharon Carr asked to speak and said that when she first came onto the board that they were in the red, with no money coming into the library. Carr said that the board started getting the cities and county to come in and support the library because it was very important to the children and adults. Carr said that the board operates on a very tight budget, that there were no extras, and that they were so blessed to have a librarian that will work for the salary that she does, that no many people would work, putting in the hours that she does. Carr said that Bache goes above and beyond on this particular summer program that has been spoken of. Carr spoke of the possibility of cutting the summer program and what affects it would have on the children. Carr spoke of friends of the library who held fundraisers to buy items for the library. Carr said that they were finally managing in the red, and that they would like to stay there, asked the council to reconsider their decision and invited council to visit the library to see where the money was spent. Clark said that some children do not have computers at home and every Thursday Bache is there until 8:00 and most times she doesn’t get to leave at 8:00pm. Clark said that the children depend on those times. Bache said that she also teaches a class on Tuesday mornings to senior adults, which would also have to be cut because of the loss of funds.
Mayor asked what happened to the Rec. Board, that she knew that they contributed some. Bache explained that she wasn’t sure about that, that it wasn’t a given each year. Mayor Horne asked if anyone had gone to them and asked. Bache said that she was sure that Donna had talked to them about it, but that there had been no confirmation. Horne explained that she was on the Rec. Board and knew that they had contributed , and advised them to check into it. Horne explained that there had been funds allocated for the basketball program, but didn’t have anyone that could handle the program, and that the decisions was made to contribute to the George Vinson program, also to the summer program, and if no one has talked to them, then that may be the reason they haven’t contributed yet.
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May 7, 2012
Bache said that with the cut of $7,000 that they won’t only have to cut programs, but hours also. Bache explained that the continuing college students would also lose out on the time they needed. Bache said that when you cut hours then you take the chance of losing government funds, because the State wouldn’t look at them as a fully funded organization and when they do that, the e-books, already in order may be jeopardized, because the library wouldn’t be considered a fully funded organization. Bache explained that they were also supposed to be getting wireless connection, but may not because of not being fully funded. Bache explained that if they were not able to cut enough from the programs, that they may have to look at closing the library possibly for a month.
Ms. Mary Whipple a member of the Library board said that she had spoken with the state and was surprised to find out that McIntyre has more funds and resources to support the East Wilkinson County Library than Gordon does for the West Wilkinson County Library. Whipple said that when the library was built, that McIntyre built it, and that McIntyre would be the greatest contributor.
Bache said that McIntyre Interest in the Library had always been number one, and that since the doors of the Library opened, it had a librarian from McIntyre.
Ms. Joyce Martin asked council if they would please move on a decision quickly.
Mayor and Council asked the members of the library board to give the financial information from the library and that they would look at it and see if there was anything that could be done.
Moore said that he had gotten two quotes for the repairs on the bridge on Vinson Road. One was from Gregory Bridge Co, out of Eatonton for $6,650 and Louis Contractor out of East Laurens County, Dublin for $12,800. Motion was made by Moore to hire Gregory Bridge Co. from Eatonton, for $6,650, from SPLOST to repair the bridge, seconded by Mixon, no opposition, motion carried.
Carswell asked when could they get started. Moore said that he would have to get back with them and find out. Myrick asked if the quote included materials, Moore said that it did.
Moore said that he had bids for landscaping at City Hall, but wanted to wait until he met with the man about the irrigation system.
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May 7, 2012
Moore said that Martin Allen had spoken to him about when the public works department moved that line on 441, and put in the new meter and pipeline that they did something, because his side is now leaking.
Moore also said that there was a bunch of junk around the shop and well, even an old police car that needed to be cleared up.
Moore reported that the red tractor that had once been used at the park and the bush hog both needed repairs.
Scott reported that she had called Atlanta about the Safety classes, and that she was told that if the city were to become members, then the cost per person for classes would be cheaper. Mixon said that she thought it would be cheaper for them to come here, that way you wouldn’t have all that expense cost. Clerk said that she never knew of anyone traveling for safety classes. Scott gave information to clerk to call and see how much the membership is.
Carswell asked if he could get a roll off dumpster to use as the park for cleanup. Myrick said that he thought the County had one we could use and would bring it to us.
Myrick had no report.
Mixon had no report but did appreciate the way the city looked for May Day.
Clerk said that the revision to the beer and wine had been brought up several weeks before and that council needed to vote for approval of the changes. Myrick made motion to approve the modification to the beer and wine ordinance, seconded was Moore, no opposition, motion carried.
There were no questions from the gallery.
Mayor Horne said that they needed to enter into executive session to discuss a possible legal issue. Motion to enter into executive session was made by Myrick, seconded Scott, no opposition, motion carried.
Mayor Horne called meeting back to order at 6:06pm, no motion nor vote was made while in executive session.
Mayor Horne said that she had her doubts about teen night, but that it had turned out good. Horne said that they had about 150 to 200 children attend. Horne thanked Anthony
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May 7, 2012
Pitts for donating the use of his grill and food. Gaynell Shinholster, from the Gallery said that she had told her children about the event, and that she knew that no one actually danced, and that if they attended then they should dance, that it could be taken away, if the participation wasn’t there. Horne explained that no one really danced but that was the era of these children, and stated that she believed that they all had a great time, and that is what it was for.
Lula Jacobs from the Gallery said that since the City had cut the budget for the Library, why couldn’t the county as a whole come together and raise funds for the library. Horne said that she thought that was a good idea. Conversation insured about the library stating that they had to have the majority of their support from the municipalities in order to be considered self-supporting.
Carswell questioned the donations of Paws and Claws, and the reduction of their donations, and donations to the library, could we reach a cap. Carswell suggested getting the information from the library, and looking at ways of helping them come up with ideas of support. Mixon said that the city has requested financial information from the library many times and as of yet able to get any. Myrick asked about going back and getting an idea of what has been contributed to library over the years. Moore to see if he can get information on the history of the library.
Carswell went over figures for this years May Day.
Gaynell Shinholsters asked about when the man from Engelhard coming back to the meetings. Horne said that she would have the clerk contact them, and see if they could come out.
With no other business to discuss, motion for adjournment was made by Moore, seconded by Mixon, no opposition, motion carried.