City of McIntyre
August 19, 2013
Mayor Horne called meeting to order, led in prayer by Council member John Carswell.
Present were Mayor Vicki Horne, Council members, Rico Myrick, John Carswell, Katherine Scott and Eugene Moore, absent was Vickie Mixon, also present were City Clerk Pamela Roberts, Chief of Police Wayne Amerson and Attorney David McRee.
Motion to approve the minutes from the August 5, 2013 meeting was made by Rico Myrick, seconded by Scott, no opposition, motion carried.
Roberts explained to council that one of the requirements for the application for GEFA was that you had to have certain codes for plumbing and electrical, noting that the city did not have any and did not fall under the county and once explained to Arlene at GEFA, the clerk was told that the city would have to adopt the resolution stating that they would at least follow the Georgia State Minimum Standard Codes. Roberts noted to council that she had attached information concerning the standard codes, explaining that the city could adopt them but did not have to enforce them, that the city could pick and choose the ones that applied, and that if it come down to it the city would have to enforce at least the minimum codes. Roberts said in order for GEFA to present the application to the October board the city would need to have the resolution adopted and sent back to GEFA.
Motion to adopt the Georgia State Minimum Standard Codes for Construction as necessary for GEFA, was made by Moore seconding the motion was Scott, no opposition, motion carried.
Mayor Horne informed council that a decision needed to be made about joining the FEMA Flood Insurance program and noted that Denise Brookins from the RC was present if council had any questions. Mayor Horne saidthat she believed it would be a good thing for the citizen. Mayor Horne also noted an earlier comment that Brookins had made concerning other cities that had adopted it, but did not do anything with it. Brookins said especially the smaller cities, because after it is adopted and you don’t already have a permitting system in place, that it would be a little difficult figuring it out and enforcing it, because it applies to a specific property within the flood zone, but it has to apply to that structure, explaining that the structure may be in a flood zone, but the property is not, then it makes it difficult to enforce, noting that a lot of counties has adopted it but hasn’t done anything with it, other than participating in the program. Mayor Horne noted that it would give homeowners the opportunity to have flood insurance. Moore noted that it looked to him the most areas that would be affected was Julilian-Roberts By-pass and Main Street Market, and Advanced Automotive. Brookins said that the way it works, is that if the city decides to adopt the resolution and ordinance that the insurance aspect would be that if you already own the property the bank isn’t going to call and say you have to have insurance, that the ones that would be affected would be those new home owners or those that buy property in those areas, because its enforced by banking, noting that the bank would require it in those areas. Mayor Horne asked if the city adopted it, and later decided they didn’t want to participate, could the city get out of it. Brookins said that they could.
City of McIntyre
August 19, 2013
McRee noted that the program had some good sides and bad sides to it, that the good side was that if someone has property in that area, it would make them eligible to get flood insurance when they can’t get it now, the bad side to it is that if the property owners decided to borrow money on the property, they could be made to purchase flood insurance because its available, Brookins noted that it would be required for that area. Ms. Martin noted that McRee had said in an earlier meeting that it was quite expensive. Mayor Horne said that it would be based on the value of the property. Brookins said that it is based on where the property is, the foundation, the year of the property.
Myrick said that if a company wanted to locate and the area was in the flood plan, and the city wasn’t in the program would that keep them from coming, McRee said probably not.
Mayor Horne asked if there were any more questions, if not then the city needed to move forward.
Motion to have Denise move forward helping the city with guidelines for the resolution and ordinance was made by Myrick, seconded by Moore, no opposition, motion carried.
Brookins asked if council wanted to set up a work session to go over the details of the ordinance and answer any questions. Mayor and Council decided that they would have a work session on October 7, 2013.
Roberts explained to council that BJ Dixon had come into the office today and said that Tiwanna Drive was impassable, and that he had been stuck there for over an hour, and had to pay Fords a $100 to get him out, and that he would not be going back down Tiwanna Drive until the road was passable. Moore said that he would look at it.
Mayor Horne said that she had asked the clerk to call around for a call system. Roberts said that she had talked with Message 911 and One Call Now, noting that they issue credits for so many phone calls per year, and the system would be used to notify customers of water outages. Roberts said that the quote for Message 911 would be $1717.00 for initial setup, and an annual cost of $668.00, and that One Call Now would be 1,224.00 per year, noting that any credits not used would roll over to the next year. Roberts is to get information so that council can look at.
Moore said that Willie had asked him to talk with Helton Electric about the problems they were having with the new pump controls. Moore said that he talked with them last week and that they sent over a proposal, noting that the 100 amp fuses are the ones failing, saying that was the largest fuse they could put in there, so they would change out the amp going to a 200 amp fuse and that they would put in a 125 amp to protect the pump, noting that the 100 amp fuse had been the problem for at least three of the times. Moore said that they would also put a surge protector on it, and install some fans on the starter panels, but Moore said that he didn’t think that would be necessary, noting the cost of the proposal was $3,570.00.
City of McIntyre
August 19, 2013
Fountain said that if they got larger starters, that they wouldn’t need the fan, because right now they were overheating and causing the pump to shut down. Fountain said that he wanted to speak for a minute, that he thought there had been a miscommunication, and that there was word on the street about how red the water had been, referring to earlier statements about the fuses, Fountain said that was why the water was red, noting that six times the pump has failed the water department because they were dealing with smaller starters than they had and they get hot, noting that the tank will run awhile, saying that once it comes on it runs until it reaches a certain level that has been programmed filling the tank to that level, but after it has run so long it overheats, because of poor ventilation and that it is right on the borderline with the size. Fountain said that when they come in and check the tanks, and it is showing no water because the pumps have kicked off, saying that when it goes down that low, it picks up the sludge at the bottom of the tank and in the fire hydrants, you have a short section from the main to the hydrant that holds water that is never used, and when the water pulls back, it pulls that water back, which is why that water is red and that there is nothing that can be done about that, until the water builds back up and you can flush the lines. Mayor Horne said that it has never been like that before; Fountain said that usually they can hit it, but they haven’t been having the problems they are having now. Mayor Horne asked if other areas get it worse than others, Fountain explained that there were. Scott asked if they got the stuff from Helton would that help with the redness. Fountain said that anything that would help to keep the water from stopping during flowing would help.
Fountain said that they had talked with Georgia Rural Water, and that they had helped them locate some valves throughout the city, and that they had located 4 today and believed there may be one more, saying that the locations of these valves would be important when the city began the installation of the sewage.
Fountain said that he had also spoken with Cleve Edenfield with Georgia Rural Water about rental properties and had suggested keeping the bill in the property owners name making them liable for any amounts not collected by the renter, saying that a lot of cities do this. McRee said that he had been asked a couple of weeks ago about the same thing and that it was possible for the City to do that.
Myrick made motion to have Helton install the equipment, seconded by Moore, no opposition, motion carried.
Moore said that he was asked by Irwinton if they could borrow the John Deere Boom Mower, but that right now it was out of commission. Myrick asked what was wrong with it, Moore said that the pen that holds where they buddy together was missing. Myrick asked if Moore had asked Jeff if they had one, Moore said that Jeff wasn’t there right now, due to the illness of his father, but if they had to they could get the machine shop to make one, Myrick said that the county had one, Moore said he thought so, and would check with them. Mayor Horne asked how long would they need it, and Moore said probably a day. Scott asked if Moore would make sure that the city got it back, Moore said yes and that he had asked the guy if he knew how to work it and was told that he had been the one to put it together. Mayor Horne asked if the city would need an agreement saying that the city would not be liable if anything happened, McRee said that it would be better if they did, noting that they would be liable for any
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August 19, 2013
damage and the city would not be liable for any damage, Mayor Horne asked McRee if he was the Attorney for Irwinton, and McRee said that he was, but that he could do the agreement for both sides, McRee asked the clerk to get the information on the mower to him and he would draw up an agreement.
Moore made motion to loan the John Deere Boom Mower to Irwinton, seconding the motion was Myrick, no opposition, motion carried.
Scott said that she came looking for the job description, but didn’t have anything yet. Moore gave Scott copies of his, and Carswell said that he needed a copy of his, that he had lost it, but would get it to her.
Carswell said that he had talked with Tony Bentley, and that he was suppose to come to the park and check out the lights and put outlets in for the stove and refrigerator, but that he hadn’t been there yet. Carswell said that Bentley was also going to look at the lights at the basketball court, to see if the lights could be rewired or get new lights, noting that Bentley said the lights he did look at where old and that it would be better to replace them saying that the cost for the new lights was around $200.-$250, and that there were four lights. Carswell asked what the decision was last time about the lights around the softball field, were they going to get someone else to look at them or were they going to get the company that sent the bid in to repair the lights. Roberts said that she did not know that they hadn’t made a decision. Scott said that she thought they were going to repair them free, Roberts said they did that which was under warranty, Moore said that for the parts they were going to get someone local to do it. Moore said that there was no reason why Tony Bentley couldn’t do it, Carswell said that maybe someone else needed to talk with Tony, because every time he does, nothing gets done, and that he had talked with Tony and Tony was working 7-7, but said he would stop by when he got off of work. Carswell said that he had a list of the items that needed to be done and that he had communicated with Tony on three occasions and nothing still wasn’t done. Carswell asked Clerk who the other electrician was, Roberts said that she only know of Lamar Nelson. Mayor Horne said that she thought they had a contract, Moore said that they had talked about it, but there was no decision made. Moore said that he would call Lugand on it that him and Joel Ussery were retired and should be able to do it. Myrick asked what needed to be done; Moore said some contacts and arms needed to be replaced. Moore was asked to contact Helton to get price on work.
Carswell said that another thing they had been discussing was the dirt off of Starley road, and that he had gotten two quotes on actually hauling the dirt. Carswell said that one guy wanted $85.00 to haul the dirt, that’s $85.00 to the truck and that was 20 tons per load, so you were talking about $25.00 per load of dirt. Carswell said that he had one from Fords and that he wanted $35.00 per hour for the truck and $40.00 per hour for the loader, and that was $75.00 an hour, but you shouldn’t get a bunch of accumulated hours for running that loader, because it shouldn’t be running while the truck is gone, saying that it would run a little in the morning to stock pile the dirt, but after that he shouldn’t be sitting there and running, waiting on the truck to come back. Carswell said that he might be able to talk with the other guy and get him to lower the price some maybe $50-55 per hour. Carswell said that you were looking at about 6 loads of dirt per hour, maybe 4 hours; hopefully in a couple Saturdays they would
City of McIntyre
August 19, 2013
have enough field dirt to start drifting it up and getting that place in better order. Mayor Horne asked how many loads anyone thought they may need. Carswell said that they could scratch this off, that Mr. Moore said the county had some dirt up there, but still have to have someone haul it, and the days Jeff has nothing to do and that with his dump truck he could haul the dirt, but wanted to know if the city’s truck could do it. Moore said that he didn’t think so, not as much dirt as we needed, it just wasn’t big enough. Mayor Horne asked again how much dirt they thought they would need, Carswell said that he did not know, because Sellers was suppose to shoot it and tell him how much he would need, Carswell said that they had come out and did all the drawings and everything, to be able to tell us how much dirt we needed but nothing came of it. Myrick asked if the county did it and Grimes got the tractor trailer and let them load it, that you would get more that way than with a tandem. Scott said that she didn’t believe we could count on the county, Mayor Horne said that she couldn’t get them to do what they were suppose to do at the park, Myrick said that they were going to stop doing work for them too. Moore asked Carswell if he wanted to get a surveyor up there to look at, someone like Byron Farmer or Frank Eady. Carswell said that may be the only option they have. Myrick asked about someone from Arcilla, Carswell asked to haul, or Shoot it and see, Carswell said that he did not who they had up there that could do it. Mayor Horne asked how much an hour with the guy down here. Carswell said on the truck $40.00 per hour, and $35.00 on the loader, but if you think about it, the loader shouldn’t be running the whole time, that the way you keep up with it, is when the loader is delivered, you look at the hours on the hour meter and when you finish to record the finished hour. That during the morning should be the only time it runs, when they are stock piling the dirt, but not while they are running the truck. Mayor Horne advised Carswell to have all the information at the next meeting because it was to wet to be moving anything right now.
Carswell said that he had spoken with Zim, and that Zim wanted to do at Thanksgiving and Christmas food drive for the needy and use an area at the park. Carswell suggested doing away with the bathroom at the office area, and putting the stove and refrigerator in there and line the tables along the wall and in the area that you could set 60 or more people in there, but he wanted to convert the bathroom into a small kitchen area. Mayor Horne said that they just did work up there, Carswell said not that area, the Hagins area, that they had that and the red building, but that everything that needed storage would be stored there, but needed to run electricity to that building. Carswell said to move the office back to the concession area, because you really didn’t have any place to put the stove and refrigerator now without it being tight. Mayor Horne said sounds good, but that Carswell had exhausted the budget for this year, Carswell asked the clerk if he had, the clerk said that she did not know.
Myrick had no report.
David said that he had a couple of things, the first being that the title search is being done on the 11+ acres of land that the city is buying and it should be done within the next day or so, and then the city will be ready to close out on the purchase of that property, and hoped to get that done by the end of the month also, the agreement with Dr. Dennards office, noting the clerk had forwarded it to their office and they have penciled in some changes, and has received it back from the clerk, and he would see if he could get that completed and back to the clerk, and back to Dr. Dennards within the next couple of days.
City of McIntyre
August 19, 2013
Amerson said he had no report but the retirement that he wanted the council to look at it. Mayor Horne asked Amerson to explain it so that it would be on record.
Amerson explained that the retirement money itself comes out of a fund set up from monies collected from every court in the state from fines, noting that it cost the individual $20.00 a month to be in the fund, and would cost the city $1200.00 a year. Myrick said that would come out of the fines collected, Amerson said that the actual retirement money does, Moore said that the city would still have to pay. McRee explained that every time a ticket is written and when the judge imposes a fine, there are about ½ dozen things added on, that are called ad on’s , and one of those is this fund, and that each one gets a percentage of the fine amount. Mayor Horne asked if it was going to be added on the fines that the city collects or was it already in there. McRee said that it was already in there, but what Wayne is saying is that the city would have to take from its general fund $20.00 each month for each officer.
Mayor Horne said that she did not want to segregate the police officers from the others.
Carswell asked about programs for the others, Mayor Horne said that she was about to designate that with the Clerk and Scott. Roberts explained that they were in the best program through GMA that they could get in based on the number of employees the city has. Mayor Horne asked the Clerk if she could get with Scott and bring something back by next meeting.
Motion that the city participates in the Peace Officers Annuity and Benefit Fund for Georgia Police Department was made by Moore, seconded by Scott, no opposition, motion carried.
Ms. Martin, from the gallery asked about cutting the little area where you go by McIntyre Baptist Church and pull out onto 441, right there to the left, where the grass has grown up, noting that it was already dangerous, and was more so for short people like herself, and asked if the city was responsible for that area. Moore said that it was Georgia Department of Transportation. McRee said that he was in a meeting in Milledgeville and said that was a topic, and said that if someone calls in to say you have a line of sight issue, that they would get someone out sooner.
Mayor Horne asked McRee’s input about the possibility of the city leasing part of the property on 441 for low to moderate income rental apartments and get a housing authority. Mayor Horne said that she had been talking to someone that said there were grants available or either get a private contractor to do it, and could we use the monies to help pay for the sewage. McRee said that he would suggest talking with someone at the Regional Commission’s office since they help get some of the grant money anyway, maybe talk back with Denise on it, and tell her or show her the plat of the property, and she could tell us or someone else there could tell us exactly what we could do. Scott asked that if it was established, would the city be responsible for it, Mayor Horne said that we could get a housing authority to oversee it, Scott asked on the cost, would the city pay for everything. Mayor Horne said that it would make its own money. McRee said that it would be a separate entity. McRee said that you would form a housing authority and the city would lease them the property. Moore was in agreement with the housing authority; Scott said that she liked it. Carswell said that he was good with it, that if it was going
City of McIntyre
August 19, 2013
to be a positive thing then he was for it. Mayor Horne said that she believed it would be positive. Roberts asked if it was the same thing as government subsidized, Mayor Horne said low to moderate income, Roberts asked if it would be like Prairie Summit Apts, Mayor Horne said that you were talking about section 8, and not all of it was section 8, but she was talking about private developer. Roberts asked if the McIntyre Police would be the ones called with problems, Mayor Horne said that they would, that it would be in the city limits, and they would serve it like they do everywhere else. McRee suggested contacting DOT about what would be required to put in place for entering the property, that he thought you would probably require a decel lane.
Motion for adjournment was made by Myrick, seconded by Carswell, no opposition, motion carried.