City of McIntyre
June 17, 2013
Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore.
Present were Mayor Vicki Horne, Council members, Eugene Moore, Vickie Mixon, Katherine Scott, John Carswell, and Rico Myrick, also present were Clerk Pamela Roberts, Chief Wayne Amerson and City Attorney David McRee.
Minutes were presented from the June 3, 2013 meeting, motion to approve minutes as presented was made by Mixon, seconded by Myrick, no opposition, motion carried.
Mayor Horne addressed the agenda and welcomed Ralph Nix.
Mr. Nix advised council that the Regional Commission could help and provide almost any service for the wastewater project, that they could administer it, and move it forward, saying that they would coordinate with the firm the city had chosen, and provide reports to Rural Development and would help to make sure bid documents had all the necessary information, referring to labor rates, and that they could help with interviews that are necessary, meaning doing the interviews the city would be required to do, going out an interviewing making sure they are not being coerced and are being paid the correct amount. Nix said that they could help with the permitting process, and offer quarterly, monthly reports and keep records, noting that almost anything the city needed they would help with.
Mayor Horne and Moore noted that what they needed was someone who could oversee the project, Nix said that they could do it to the extent that the City notified them that they would be the people the city wanted to do it. Nix said that the Regional Commission would need a letter from the Mayor and Council asking them for assistance, and once the TA was approved, they would help with almost anything.
Moore asked would there be any additional expense other than the amount the city was paying. Nix said that typically if the city had grants, and they had helped with the application and there was an administrative fee, then they would ask for that, but since they didn’t want the city to spend any extra monies, and if the administrative cost were in there, you couldn’t get them because they did not do the application, there would be no additional cost, saying that the city was already paying the dues, to use the services.
Moore said that he has spoken about putting some shelves at the utility house and the shop at the street department. Moore said that he priced the material at Michaels and that
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June 17, 2013
they would run about $500 and that he had labor figured from James Shinholster for $600.00, noting the total would be around $1,200. Moore said that they were looking at
putting 24 foot of shelves, two foot wide on each side of the utility building and 16 foot, two foot wide in the shop, noting that they would be free standing on the stands from the floor.
Moore said that he had some issues he wanted to discuss, and that the first one was animal control. Moore wanted to know what department would it be paid out of. Mayor Horne said that she believed that it was paid out of the Police Department the last time. Moore asked what the cost would be. Mayor Horne noted that before Mark worked mostly on the weekend. Moore asked what rate would Mark be paid, Clerk said that he was paid $20.00 per hour last time. Moore asked about the cost of materials. Roberts said that she had not received any bills, but knew that it had been ordered and was at the city, but believed that Bernard got the material for the price he quoted to council at a previous meeting. Moore asked about housing the animals. Roberts said that she had spoken with Dennards, and that he would house them for 5 days, then euthinize if they were not claimed, but could not remember the exact cost, but thought it would be around $50.00-$60.00 per animal. Clerk said that McRee was working on the contract. Moore asked if that was confirmed, Roberts said that she would contact Dennard’s for confirmation. Moore asked how they would be transported. Mayor Horne asked about the sprayer truck, Roberts said that it could not be used because the city was advised not to move the sprayer. Myrick suggested using the water truck or either truck.
Moore said that a few council meetings ago, there was something mentioned about retirement, and setting the age at 70 and wanted to know where the city was at with that. Clerk said that she had sent the information to the RC, and that they were working on it, noting the original personnel manual was not done by the RC and that she had sent the RC a copy of the city’s and they were re-doing it. Roberts said that she was informed that there was no mention of any type of retirement in the policy now. Clerk said that she believe she was told it was in the mail, but that she had not received a copy yet, and would call the RC.
Moore said that he understood that when the retirement plan went into effect that there was a contribution made into it by the city, and that his questions was, is the city obligated to contribute to that fund. Roberts said no, Mayor Horne said that they had been contributing, but haven’t in a while. Moore said that he understood it as being one, Roberts confirmed. Moore said so there is no obligation, if you have three guys out there putting money into, would the city have to, noting that he understood that other cities were having an issue contributing to the fund. Roberts said that from what she had read, the city was not obligated to contribute, in so much that when an employee tried to get
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June 17, 2013
money from the fund, they had an issue with the city being listed as an contributor, when in fact they were not, so the fund had to be changed to a employee contribution only, so that people could withdraw funds if need be. Moore asked if anyone was contributing.
Roberts said that Amerson, Bernard, Joe, Zim and Louise were, and that Mark had been, but hadn’t started back up yet.
Moore said that the guys go out to Mason sales to buy boots, but when he looks in the employee handbook there is no mention of that in there, and that he had been told that they are entitled to one pair a year, but that he knew of some that had gotten two pair, and believed that there should be some clarification in the handbook.
Moore said that he knew when the SPLOST contribution was discussed before it was passed, that there was a mention of funds to be used to extend the city hall building and that the Clerk had expressed being short on record storage space and that was something the city needed to be working on. McRee said that when the city looked at doing that, he knew that the City of Ivey had saved a lot of money by using prison labor and that Bubber Epps had helped them out a lot. Mayor Horne said even with an extension, you would eventually run out of room. Roberts noted that she would be visiting with GMA at the conference concerning record storage.
Scott said that they had been having meetings at the library and that they were trying to get new computers, and that they had received a grant from EMC to get 10 new computers and all the equipment to go with them. Scott said that they had a pie and tea fundraiser and had raised about $500.00, and that the library would be hosting a soup and cornbread in the colder weather for $7.00.
Carswell said that he needed some help for the ball field in McIntyre, noting that they had been told they could use the field for recreation, but wanted to know if the city had to go into some king of agreement with the county to use the ball field. Roberts said that she was told they would have to go to the recreational board. Mayor Horne said that it would still have to go before the county, but felt pretty sure they would let us do something.
Carswell said that he wanted to find out what the property boundaries up at the park were, noting that the group that played soccer up there now on Sunday’s said that if the city gets all the material and anything we need to build the soccer field then they would supply the labor. Carswell said that it would not only be a soccer field, but a football and baseball field too, noting the field would be 390 feet long and 150 wide, and what they were looking at is the far end at the track, where two old house set, saying there was already one light pole present and would only have to install one more. Carswell said that he had tried talking with Bentley about the other lights at the park, but Bentley said that he would get back with Moore and let him know where they were at, saying that he didn’t
City of McIntyre
June 17, 2013
believe Moscow Lighting had been out yet. Mayor Horne said that she believed they come out of Florida, and that may be the reason. Carswell asked if the city had a map of the park, Mayor Horne said that there were maps all over city hall, but couldn’t say
exactly where one was. Myrick said back where it was cleared to the creek was the boundary line.
Myrick said all was looking good.
Mixon said that DOT needed to be notified that the trees and grass needed to be cut between the bridges. Mayor Horne asked Moore if he could check into it.
McRee said that Mr. Hulbert was still working on the contract, noting that he hoped to have the contract at the next meeting. McRee also noted that he was working with Pam on getting the animal contract together and would get it to the city soon. McRee said that he was also working on a couple of things with Kathy Ross.
Roberts informed council of a complaint the city received regarding the park. Council and Mayor agreed that without knowing whom the complaint was from there could be no action taken, noting that they could not leave the restrooms open all the time, due to people not taking care of them, and that no one had any business in the office. Mayor Horne noted that the city wasn’t really collecting any money from the park. Carswell said that there was some equipment that wasn’t put out, and some that was. Mayor noted that the city did the best they could do, and they knew reasons as to why things were kept locked up.
Mixon welcomed Linda Sanders, who would be the new assistant clerk.
Ms. Martin thanked members of council who voted against extending the hours for nightclubs.
With no further business, Mixon motioned for adjournment, seconded by Carswell no opposition, motion carried.
Mayor Horne noted that they would be leaving for training on Friday, and that there would be two people from the sixth district installed at the convention.