McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.

MCINTRYE CALENDER

Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

Council Meeting Minutes

City of McIntyre

Council Meeting

May 2, 2011

Page 1

Meeting was called to order by Mayor Horne, led in prayer by Councilmember Shinholster.

Present were Council members, Vickie Mixon, Rico Myrick, Jerry Shinholster, Raymond Cole and Mayor Horne. Absent was Council member Natalie Underwood.

Minutes were presented from the April 18th, 2011 meeting. Motion to approve minutes as presented was made by Council member Mixon, seconded by Myrick, no opposition, motion carried. 

Horne addressed agenda and asked Ed Wise with Sirens for Cities to begin. Mr. Wise stated that he didn’t know why he was asked to come, but was ready to answer any questions that council had. Horne stated that the reason Mr. Wise was asked to come out was because she had complaints from citizens not being able to hear the siren during a storm and that council was not informed of not being able to hear the siren within the radius.  Mr. Wise explained that it was an outdoor system and it depends on the type of weather storm and this was one of the loudest siren systems they have. Wise stated that most people can hear the system in general and this was a safety feature that the city has added and the best thing to do was to purchase a weather radio to have at hand when a storm comes. Mixon asked if system was on higher ground, would it be heard better. Mixon stated that she lives within a mile of the system and she could barely hear. Horne asked what’s the purpose of having a system and not able to hear it from the inside of your house. Chief intervened and stated that when they test the system it’s pretty loud and they only sound it for a few seconds that’s probably why the citizens may not hear it. Myrick asked could chief test the system now. Chief had Steel to sound system for about 3 seconds. Horne stated the main reason for getting the system was to alert the citizens of a storm coming, not to have them standing outside in order to hear the sound of the alarm.  Horne asked council did anyone have any more questions and thanked Mr. Wise for coming.

Horne addressed Carl Williams with Williams Electric. Mr. Williams presented council with a sketch of the new pump house.  Williams explained how a lot of the electrical in the existing pump house is obsolete and out dated. Williams mentioned that he had visited Gordon water system and meet with George to see how their system operates and how he could save the City of McIntyre $5000.00 to $10,000.00. Williams explained that on the West Wall as you walk into the new building, all you would need is a control box, disconnect switch, for one of the wells and a starter motor that will operate both wells. In the control box it would house the telephone system that will be set up for four locations that will call and let you know when your tank system water level gets low. Cole asked about the quality Williams explained that the City of Gordon had a top quality system and that they eliminated a starter system with a 200 amp starter motor because they only needed a 100 amp.

City of McIntyre

Council Meeting

May 2, 2011

Page 2

Williams explained that the city will be getting top quality work and nothing will be short cut. Williams explained that with the way Gordon system is set up that he could eliminate one of the sub panel, because it has a Main Distribution Panel that feeds all your main disconnects and out of the the MDP you would feed an 200 amp panel for your low voltage. Cole asked about a grid around the building. Williams explained that there was no need for the ground around the building grounded, because of the three ground bars set 7 feet apart that have to be set by electrical codes. He explained that they will ground everything in that building. Off the MDP, by the electrical code, it has to have two of the three: (1) a water ground, (2) outside ground or (3) a building ground.  Cole asked about going underground. Williams stated that Georgia Power would have to come out and locate a spot to set a pole and that one well will have to be run underground anyway. Williams said that he just completed a job for a church in Milledgeville and Georgia Power wanted to charge them $1500.00 to set a pole and Georgia Power may or may not charge to set a pole in this area. Williams said that if you go underground with the main coming into the building, you could use PVC or Ridges underground, because you could set a J Box and come down the pole and not need a weather box. Horne asked were changes been made regarding the setting outside pole for the main services. Cole asked Williams could he put in specs over head and underground cost. Williams said that he would contact Georgia Power the next day and inquire about setting pole. Cole stated that he wants to save the city money but he doesn’t want to cut the quality of the work. Williams stated that electrical is expensive material and you will get top quality. Shinholster mentioned that according to the state the pipes that we disconnect will have to sterilize before the city can operate water according to State Department. After research Williams suggested that the city go back with regular florescent 8 ft. lighting according to safety.  Williams said that he will work on specs and get them to council by Wednesday at noon. Horne asked Cole to get with Williams and Georgia Power and thanked Mr. Williams for coming.

Motion made by Cole to put the pluming out for bid and seconded by Myrick, no opposition, motion carried.

Reports:

Cole had no report.

Mixon had no report.

Myrick informed council that May Day & Car Show would be held on this coming Saturday and he hopes everyone could attend.

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Council Meeting

May 2, 2011

Page 3

Shinholster informed council that Dedrick Road had been complete with the exception of stripping and according to the county manger the rest of Dedrick Road going toward Hwy 57 will be paved with LARP funding. Shinholster stated that work is still in process on landscaping around city hall. Mixon asked Shinholster did he have any idea as to when paving would began for Rainbow Dr. Shinholster stated that the city had to do a little patching before LARP would come in and began paving. Horne asked Shinholster would he have city employees remove the sand at the bottom of Rainbow and Shinholster replied “Yes”. Shinholster mentioned that the city employees would be doing some restriping at city hall and park. Cole asked council how much they thought it would cost to have all of Vinson Rd paved. Horne mentioned getting someone to come and repair the bad area. Horne mentioned putting a fire hydrant on Old McIntyre Rd and asked Myrick did he have an estimate and reminded him to get the estimate as soon as possible.

Attorney McRee presented council with an ordinance from the previous council meeting that council wanted him to look over regarding the sale of beer and wine and no one under the age of 21 being on the premises  while alcohol is being served. McRee stated that if chief approved of the ordinance and mayor and council had no objections then the ordinance could be voted on tonight.

Motion to accept the new rules and regulation relating to the control of the sale of beer and wine on the premises was made by Shinholster and second by Myrick, with no opposition, motion carries.

Myrick stated that the sprinklers at city hall need to be repaired.

Horne mentioned that if it was ok with council, she would like to send a letter to BASF asking them to help with controlling mosquitoes in the area down by their settlement ponds, because the city is wasting money spraying and they are controlling on their side. Shinholster mentioned that the city was not spraying at this time because the machine may, according to the machine shop, have a bubble and or trash in the line.  Shinholster informed council that two of his employees would be attending a class on tomorrow regarding how to operate the sprayer. Shinholster informed council that he had ordered another 55 gal drum of chemical spray and would start monitoring the chemical to see how long does it last.

Chief had no report.

Cole reported that Mr. McKenzie wanted to meet with him about a right-a-way going into the property on Hwy 57.

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Council Meeting

May 2, 2011

Page 4

Shinholster reported that Dry Branch/Twiggs had received a $1.2 million loan from USDA that would have to be repaid. Cole mentioned that he had spoken with Mr. Hawkins and was informed that Dry Branch/Twiggs County wasn’t awarded that loan. Shinholster stated that Mr. Hawkins will meet with council soon.

Mayor Horne addressed John Carswell from the gallery. Carswell presented council with a overview of cost for the insurance on each child, how many kids participated in the try out and informed council about the next sign up which will be during their May Day Festival at the park on Saturday. Cole asked why the city can’t fix up the park located closer downtown so that everyone can participate. Carswell asked would it be alright to run a ad in the local paper.

Mr. Moore from the gallery asked council how the sewer system was going. Horne stated that the city was still waiting on funding and council was working diligently to move forward with this project.

Motion to adjourn was made by Shinholster and second by Myrick, no opposition, motion carried.

________________________________                        ______________________

Mayor                                                                                   Attest

_______________2011

City of McIntyre

Called Council Meeting

June 15, 2011

Page 1

Mayor Horne called meeting to order and explained that this was a called meeting with Fred Hawkins to discuss the wastewater treatment center.

Present were: Mayor Vickie Horne, Council members, Jerry Shinholster, Natalie Underwood, Raymond Cole and Vickie Mixon, absent was Rico Myrick. 

Mr. Hawkins said that USDA made comments on the Engineering Report that’s also called the PER and that they have addressed those comments and that he had given everyone copies.

Mr. Hawkins said that the comments are kind of strange. He explained that he didn’t believe that the comments were done in the state. He explained that everyone would recall that Bill Perry the state USDA Engineered retired back in September and until Feb. hadn’t hired a engineer. Now they have hired an engineer named Ricky Adair and he’s referenced in the comments. Hawkins explained that Ricky had not reviewed these comments, that they come from another USDA engineer from another state and that they are a little different from what normally is required in Georgia, so to be sure, Rindt-McDuff called Ricky Adair and informed him that the comments were a little different than you would normally require and since he was new, and asked if they submitted them would he be comfortable with them. Adair said yes, but there was one other thing that he would like to have changed. Instead of the Present work Analysis he would like an annual cost analysis called a life cycle cost, but the truth is that they are the same. One is called Present work and the other life cycle cost. They do exactly the same function; the one with the less cost is the cheaper alternative so they just redid it.

 Hawkins referred to the responses that council had before them and explained that they were submitted on the 14th of June. That he just wanted everyone to have copies of the responses and the letter.

Hawkins commented on the Engineering report, saying that USDA still has not reviewed the environmental report. He explained that they call about every week, and that he had called Kathy Ross this week but haven’t heard back from her, but last time that he talked with her, she said that it was being reviewed. Mr. Hawkins said that they had already done the EPD requirements. That they had done the endangered species, the archeologist work, which is all advanced work that the USDA doesn’t require, so that they are ahead of USDA, now they were waiting on what USDA would say.

Referring to the letter Mr. Hawkins said that USDA is telling them that they do not have the completed review for the environmental report. Mr. Hawkins said that usually these documents were view simultaneously, but USDA didn’t do that, but that Rindt-McDuff had had some transition in the agency staffing and that they would work them through this. He said that they were still waiting on the ER, which is the Environmental report to come back, that they had to get the comments back from that and address those. He said as soon as those are addressed and the engineering report is approved, that they had the application, everything was ready to go, and now they are waiting on the docket conference where they make the city some type of offer whether grant and or loan and they may tell us that there is no grant monies available that we will have to wait or if you want to use loan money now and wait on grant money later. Mr. Hawkins said that the good news was that USDA did turn the faucet back on and that about 11 million

City of McIntyre

Called Council Meeting

June 15, 2011

Page 2

dollars was sent to Georgia about 2 weeks ago. Unfortunately we are waiting on Atlanta, and until we get them to finish their work, we aren’t in line for the money, so that’s where everything stands right now.

Hawkins said that last time he was down, that there was talk of pulling political support together. Questions were asked about who to talk to and how we do it, and that he had some ideas about that.

Mayor Horne asked if there was anything on their end, they could do to help speed up the process as far as the environmental report. Hawkins said other than picking up the phone and calling Kathy Ross and asking them to please hurry up.

Cole said he had spoken with Ms. Ross and asked if there was anyone we could go and talk to, anybody over her that might move the process. Cole said that he really didn’t get any information from Ms. Ross.

Hawkins explained that the problem that you have with regulators, is if you make them mad then they get upset and then it’s going to be hard to get stuff approved.

Underwood asked if the money that had recently been sent down to the state was all that was coming in this year. She asked if the city was just going to get in line for the money next year. She asked if it wasn’t basically the same time line that we were looking at anyway. Hawkins said that he wanted to be in line for money last year, reminding council that they had submitted this last year in September and its been on their list, but so has everyone else. Hawkins said as long as everyone was treated the same then ok, but if someone comes along and gets all the grant money, then he would not be happy with that.

Cole said that was what he was trying to talk with her about, but he was having trouble with echoes through the phone while he was talking. He said that he explained to Ross that the city thought they were first in line for the money, but found out that we wasn’t even on the list. Hawkins said that it was because it was due to their USDA failure to review. Hawkins said that even if all this had been approved, referring to the engineer report, they still wouldn’t write the grant until the environmental report is approved.

Hawkins said he had met David Franks, County Manager at an ACCG conference and discussed having a “stake” in meeting. Which applied to anyone that could benefit or be hurt by the lack of a system. Franks said that if they did that then we can get around worrying about getting all our council, commissioners together, that typically in this type of meeting he would get himself, the chairman and the commissioner that is in charge of McIntyre area and then they would meet with three people from McIntyre. Hawkins asked if McIntyre knew who those three people might be, and the engineer, and the Mayor of Irwinton, and a representative of the school system and meet around a table and wouldn’t have to advertise or anything, just discuss the best way to get pressure applied so the McIntyre project could be taken care of, because if McIntyre gets their grant then the school gets taken care of, Wilkinson County gets taken care of, Irwinton gets taken care of, everybody’s happy and McIntyre gets their sewer system.

City of McIntyre

Called Council Meeting

June 15, 2011

Page 3

Hawkins said that Bubba Epps has been a great supporter of the system, and perhaps maybe one of the solutions is to get Bubba to coordinate a meeting with the representatives, maybe Austin Scott, Johnny Isackson, and Chambly, which are in Washington DC, but surely we could get some local representatives to actually come over here, or perhaps load up to go to Atlanta, Tifton, or Warner Robins where ever there may be an office, but figures if we get political brains in the ring, and everybody’s got a stake in it and everybody wants it to go,  Hawkins noted that the representatives would probably have a lot of political ideas.

Cole commented on it getting to involved when it was primarily for McIntyre. Hawkins said that he advised David, that he would have to understand that this meeting would be to figure out the political avenue not to say that the county was now running this project, nor was the City of Irwinton or Board of Education.  This is simply a meeting to see what the best approach for this to go forward.

Cole said that in having this meeting with everyone, that they would want us to go with the higher ways of doing it, and possible costing more, and that the City of McIntyre simply couldn’t afford to do that. Hawkins said then the City of McIntyre would ask them to pony up the money.

Cole said that when, in most cases, attending a meeting with the county, they all want to have an input in it. Cole said that he knew that they would want to advise us to go ahead with a loan. Hawkins said that if the City would allow him to moderate this meeting, then he would say, that this meeting is simply for ideas, and that we would appreciate the support but the City of McIntyre is going to do what it wants with this project.

Cole said that he understood that the county needed the sewer system and so did the Board of Education. Hawkins said that Franks concurred with the same, and the other thing that he said Franks said was that he did not want for it to appear that he was trying to push into this thing, and try to tell the city what to do, that all Franks wanted to do was offer up any ideas that the County has. The meeting is not to figure out the plan or the funding, its just to say what is the best political push, what’s the best thing McIntyre can do that will serve everybody’s political interest.

Horne said that Franks had told her that the county would be willing to help the City of McIntyre as much as they could. That they didn’t want to interfere with what McIntyre is doing.

Hawkins said that the county looks at McIntyre as the one that went out on the limb, and bought the land and spent the money to build the wastewater system that is much needed.

Hawkins said that the County loved the plans.

Cole said that the City needed the school to keep the cost down, and Hawkins said revenue was critical. Cole said that if we have this meeting, that ideas would be great, that the County may know somebody that could help.

Horne said that in talking about the cost in previous meetings, the cost was low, but Franks said that with the courthouse and jailhouse rates could be even cheaper.

City of McIntyre

Called Council Meeting

June 15, 2011

Page 4

Hawkins said that he had several representatives’ local contacts and their phone numbers.  Hawkins said that he wanted to speak with Bubba Epps, and see if he could pull this together.  Hawkins said that he felt that we weren’t at the point where this meeting was a must, and that he hoped that the ER report would be in within the next couple of weeks. Mayor Horne asked who was reviewing the ER, Hawkins said that he believed that the report was being reviewed out of state.

Cole asked who was over Kathy Ross; Hawkins said that it was Jerry Thomas, which is over the state. Hawkins said that he had met with Thomas three months ago.

Hawkins said that he was still in the opinion that this is going to happen pretty quickly, to please allow him to continue to put pressure on Ross, and see if he can get it done. Cole said to go ahead and set up the meeting.

Horne reminded council and Hawkins that the Health Dept. was also in support of this system, not to forget them in the meeting. Hawkins said once the reports were approved then we could use the political push for the monies; know that Ross had basically said the same thing when she visited with the city. Hawkins said that he had spoken with Ross and said that the system had a lot of support. Hawkins said that he could get Ross to attend meetings as well as set meetings up with her in Sandersville.

Conversation continued concerning the avenues that would be taken to seek funds for the sewer system. Who might the city get to run the sewer system, whoever that person is, needs to be educated and trained within that area? Hawkins said that he could help with finding someone who could do that. Hawkins talked about ways for the area to be taken care of. He told the city that hay would be the best thing to use. He advised cutting the timber, with out grubbing, leaving the stumps, the contractor would remove those and plant Bermuda grass. Hawkins said that you could use the land for any non-edible field. Horne asked if you could put concrete floored storage units out there. Hawkins said yes.

Horne asked about meeting with Epps. Hawkins said that he liked the idea about others venturing in.

Conversation continued concerning the meeting and the possibility of pulling Epps in for political support and ways to pull the support from the county and other cities, and discussed several entities that need to be pulled in. Hawkins is to schedule meeting. Hawkins asked where they would like to have the meeting. Horne and Cole said that the conference room would be suitable. Hawkins said that Burns from Irwinton seemed to be the spokesman for Irwinton.

Horne suggested that 3 council members speak at the meeting, but wanted Hawkins to be the main speaker. Horne said that all council would need to be on their best behavior. That this was beneficial to the city as well as the county.

Hawkins spoke of ways that the county and Irwinton could apply for grants to run the necessary lines.

City of McIntyre

Called Council Meeting

June 15, 2011

Page 5

Hawkins thanked everyone for his or her time and appreciated everyone’s corporation. Hawkins said that if the city wanted him to, he could print out the invitations for the meeting.  Hawkins said that he would set up a meeting with Ross if the City wanted him to.

Horne suggested maybe having the meeting at the Senior Center. Shinholster suggested having Franks find the building if the City would supply the food and host the meeting.

Hawkins said that hopefully by the end of July things would be where we want them.

Horne thanked Hawkins for attending.

___________________________                                          ______________________

Mayor                                                                                      Attest

____________________20_____

City of McIntyre

Council Meeting

June 20, 2011

Page 1

Mayor Horne called meeting to order, led in prayer by Council member Jerry Shinholster.

Present were: Mayor Vicki Horne, Council members, Jerry Shinholster, Rico Myrick, Vickie Mixon and Raymond Cole. Absent was Natalie Underwood.

Motion to approve minutes from the June 7th 2011 meeting as presented was made by Mixon, seconded by Shinholster, no opposition motion carried.

Mayor Horne welcomed Clyde Wright with Wright and Wright, CPA firm, who presented council with copies of the 2010 audit. Wright explained to council the overall audit, showing the different areas where monies were applied and how monies were spent. He explained the letters that was in the front of the audit, outlining what there duties was as the accounting firm and how overall the audit was worked and the findings. He went through the assets and explained what items were considered assets and showed the items that had depreciation. He read figures to explain how items were worked in accordance to the Accounting procedures issued by the state. He went over each fund and explained what went where as far as incoming revenues, expenditures and transfers from one fund to another. He explained a schedule of expenditures of the SPLOST funds, which was required by the state.

Horne asked if the city was in pretty good standings. Wright said yes, and due mostly to the franchise fees from GA. Power, and advised council about watching expenditures. He advised that he had given copies of letters and instructions to Pam for filing with the State.

Horne said that at one time Wright and Wright had advised about getting someone to look over quarterly reports and advised Wright that the city had hired Tyrone Evans to do the quarterly reports.

Reports:

Cole had no report.

Mixon had no report

Myrick said that he had received estimates from Macon Supply concerning the pipe needed to run the hydrants down Railroad Street. Myrick explained that the fire hydrants were not in the cost estimates, and would be an additional $1500.00. Mixon after reading over the estimate asked Myrick if the line item indicating hydrants on the estimate may be the price for the hydrants since it showed six priced and read partially Hydrant. Myrick said that it could be the price and would check with Willie to see if he had

City of McIntyre

Council Meeting

June 20, 2011

Page 2

included the price for the hydrants. Horne asked about tying into the lines that were already there. Myrick said that if they did that then it would lower the water pressure to the customers since it was a small line. Horne asked about talking to Irwinton and seeing if it was possible for us to tie into the lines that they had run from Wriley Road. It was advised for Myrick to meet with Spence Bassinger to see what might be the best avenue in running the lines for the hydrants.  Cole asked David McRee if the city could hire temporary workers to lay the pipe for the lines instead of having to bid the project out. McRee said as long as there was no contracting work done then yes the city could hire temporary help in digging the lines. Cole said that it would be better that way, because if the pipe was going to run us $22,000 then the contracting would probably be another $30,000-$40,000. 

Shinholster said everything in the street department seemed to going along good. He said that he has submitted his budget to the clerk, but would probably have to revise it because he wanted to see if the street department could get another truck and just use the old one for spraying.

McRee asked the council to go ahead and do a formal vote to move forward with the litigation against Midstate paving. Motion to pursue litigation against Midstate Paving was made by Cole, seconded by Shinholster, no opposition, motion carried. McRee also advised that the next council meeting fell on the 4th of July holiday and asked if they wanted to reschedule or only have one meeting for the month of July. Shinholster made motion to have only one meeting for the month of July, seconded by Mixon, no opposition, motion carried.

Cole asked McRee if we could make Midstate paving an offer. McRee advised to wait and see what the outcome would be once all the paperwork had been filed and see what Midstate’s response would be.

Shinholster informed council that he had met with Kevin Childers with Oconee EMC about moving a light from one side of the road to the other on Asbell. He said that Mr. Childers requested a formal request on letterhead from the City.

Clerk Roberts explained to council that she had received a check for $25,397.80 from the county for SPLOST 2007 funds. She explained that the county had closed out its SPLOST account for the cities and distributed those funds. Clerk said that she had gone to the bank and opened another account for the SPLOST funds naming the account SPLOST 2007, and needed each one of them to sign a signature card.

Mayor Horne opened the floor to the gallery:

City of McIntyre

Council Meeting

June 20, 2011

Page 3

John Williams said that he had spoken with someone at Academy Sports that said the city needed to open an account in order for them to get the materials needed for the Baseball/Softball teams and went over the letter that had been given to council concerning the times of the games that would be a the City Park. Williams said that the citizens were excited about McIntyre having a Recreational Dept and was supportive.

Myrick asked about the equipment needed. Williams said that if we were going to do the baseball thing then we needed some helmets, probably 6-7 of those. Horne said that the county had a summer basketball program that kind of fell through and advised Williams to type a letter to them asking them if they could donate some of the county funds from that program to help out the kids that aren’t able to go to Gordon and wants to stay here. Williams said that it would cost about $35.00 each child, but if they were going to get serious with the program, then there were ways to bring in revenue. There were questions about participation, Williams felt confident that there would be participation since the County had just finished up their season. McRee advised Williams to contact Bill McNaiar, with the Baldwin County Recreation, who could advise them on how to start the league, and explained to Williams that the county supported them but they were a separate entity of the county and run their own league. Mayor Horne advised Williams to talk with Hagins, who was hired to oversee the programs at the park, but that the city did not want to take on the project, but was supportive of it and welcomed the program and gave them the use of the fields, but again advised him to contact the county recreational board about possible available funds. Williams asked if the county did give funds would they need to be made payable to the McIntyre Recreational fund. Mixon asked McRee for advisement. McRee reiterated that Williams contact Milledgeville, and see how they set it up its own association. Myrick asked that if he had money in his budget, could he help buy bats and balls. McRee said yes. Horne advised them to keep their own books and create their own paper trail. Mayor Horne said that the city had no problem with them using the fields and or concession stands. Williams said that’s what he needed to know and shared some ideas on fundraisers.

Ricky Schneider with the fire department shared some information that he had gotten on a fire truck. He said that he had spoken with Jerry a few weeks ago about a truck that Augusta had ordered but decided that they didn’t want it. Schneider said that he wanted to just share the information with the city in the event that they wanted to replace the number two truck. Cole asked about the city getting the truck back that we had loaned to Irwinton. Schneider said that the truck that the Bloodworth precinct had now, had not met NSPA requirements because of the age. Schneider said that he was not here asking for a truck, but just wanted to get the information in case council wanted to replace the number two truck which is not considered an engine but a brush truck. Shinholster advised them that the truck that he was talking about was the old white truck, that Mr. Jimmy drives and that it was the city’s oldest truck. Cole asked Schneider about the cost. Schneider

City of McIntyre

Council Meeting

June 20, 2011

Page 4

said the cost of the truck was $233,850.00 and if the city decided to purchase the truck, Pierce has already approved the financing because of the way we paid off the other truck a year early. Payment plan could go anywhere from 3 years to 5 years possibly more. Schneider said that some things on the truck could be removed, and outfitted for the use by the City of McIntyre.  Schneider thanked the city for all that they had done for the Fire Department.

Mayor Horne said that she would like for the city to donate funds to by equipment for the baseball/softball teams.

Horne questioned council if we could consider revisiting the mileage cost, due to the high price of gas. Shinholster made motion to increase the mileage rate from .58.5 cent to $1.00, seconded by Mixon, no opposition motion carried.

Horne asked council to have budgets ready by the next meeting in July.

Shinholster made motion for adjournment.

Clerk was asked to check with GMA about a retirement plan for Council.

Seconding the motion for adjournment was Myrick, no opposition, motion carried.

_______________________________                      ________________________

Mayor                                                                          Attest

_______________________20______

City of McIntyre

Council Meeting

July 18, 2011

Page 1

Mayor Horne called meeting to order, led in prayer by council member Natalie Underwood.

Present were Council members, Rico Myrick, Vickie Mixon, Natalie Underwood, Raymond Cole, and Mayor Vicki Horne, absent was council member Jerry Shinholster.

Motion to approve minutes as presented for the June 15th, 2011 meeting was made by Myrick, seconded by Mixon, no opposition, motion carried.

Motion to approve minutes as presented for the June 20th, 2011 meeting was made by Myrick, seconded by Underwood, no opposition, motion carried.

Reports:

Cole had no report.

Underwood asked council if they had received information concerning the National league of Cities.  Mixon said that she did not see how the City could afford that. Horne asked if the fees applied to each individual or was that for the city as a whole. Mayor asked that copies of information be given to council.

Mixon asked for Mayor to come back to her.

Myrick asked Mayor if she had talked to anyone at Unimin. Mayor Horne said no, but that she would. Myrick explained to council about the chalk runoff through the part of the city when we had all the rain on Saturday. Cole said that the city had put a pipe in to run water off of the hill, and it must be stopped up, that it had to cleaned out once before.. Mayor Horne said that it should be a large part of Unimins responsibility. Cole said that if it ran over the railroad tracks then there was a problem with the drain pipe.

Myrick said that he was waiting on the City of Irwinton to get back with him or the city about the use of their water line on Railroad Street to run the hydrants. City Attorney David McRee said that Irwinton did talk about the water line during their meeting, but wanted to get more information from McIntyre, because they had some conflicting information.

Myrick said that he had also received plats of the property on Railroad Street, which showed the city having a 40ft right-of-way to run the lines. Cole asked if the specs for the new water building had been sent to the EPD yet. Myrick said that Spence was still working on getting them together, but that he did have a drawing of the building.

City of McIntyre

Council Meeting

July 18, 2011

Page 2

Clerk informed council that she had given them information that she had received from the Elections Superintendent concerning the contract that needed to be signed by the Mayor in order for her to hold the elections for the city of McIntyre.

Myrick made motion to have Mayor Horne sign the contract to conduct municipal elections, seconded by Mixon, no opposition, motion carried.

There was no report given by McRee or Amerson.

Mayor Horne presented a plaque to the Phillips family in honor of Jr. Phillips who had served the city for many years as fire chief.

Mixon asked council and clerk if Wanda Dean had called down here complaining about her drive way. Cole said that she had called him, and that he had called Jerry Shinholster, who had the street guys go over there and repair the driveway.

Mixon said that Leslie had approached her about working 32 hours per week. Mixon said that she did not think that we needed her for 32 hours each week, and that we leave it like it was originally done, as an on needed basis only. Cole and Myrick agreed to leave it like it was. Mixon asked if they needed to vote on it. McRee said only if you had change anything.

Horne said that she had spoken about people posting on the power poles before and wanted to inform council that she had reviewed some information concerning a possible hazard to workers. She said that workers wore an insulated suit when climbing the poles that prevented them from being shocked while working, but that if the suit become snagged by the items placed in the poles for posting then it could pose a possible threat to the safety of the worker. Horne wanted to know if we could mandate that people use wire signs to advertise. Amerson said then you would have a problem with people removing the signs after use. McRee said that no signs could be placed on the city’s right-of-way.

Horne said that the Wilkinson County Rec. Board had approached her concerning about 8 acres of land that belong to the Patterson family, who was interested in selling it. The county wanted to know if the city would be interested in partnering up to purchase the land and possibly building a public fishing pond. Cole said no, that the Patterson’s had the opportunity to sell it back when the city purchased the other property. Mixon said that she did know how the city could afford to do that right now. Mayor Horne said that she would like to enter into executive session to discuss the purchase price.

Horne also informed council about the luncheon on the 27th of July and that everyone should have invitations in their box.

City of McIntyre

Council Meeting

July 8, 2011

Page 3

Mayor asked about comments from the gallery.

Gene Moore said that he was still having problems with dogs. That there was three dogs, one he believed was a pit bull and one black one and red one,  which is believed to have killed eleven cats so far. Cole asked Moore if he had contacted Paws and Claws. Moore said that he has, and has left messages and no one returns his calls. Mixon asked if they had collars. Moore said that he thought the black one did. Mixon said that she had been told, that if they had a collar on then we could not pick them up, because the belong to someone. Mayor Horne said that the city would follow up with Paws and Claws.

Motion to enter into executive session was made by Myrick, seconded by Mixon, no opposition, motion carried.

Meeting was called back to order at 5:31pm. No vote taken, or motion made while in executive session.

McRee said that he had seen Kathy Ross, with USDA the other day and asked her about the City of McIntyre. Ms. Ross said that if the city had approached a year earlier, when there was plenty of money, then she could have pushed it through, but this year the funds were not available, but wanted the city to keep pushing and moving forward, to stick with it. Horne said that she thought Hawkins had said some funds had been released. Cole said that he tried to get Rindt-McDuff to hurry. Horne asked David if Ms. Ross had said anything about a time frame. McRee said that Ms. Ross had not mentioned any type of time frame, but that they had received all the information.

With no other business to discuss, motion was made for adjournment by Myrick, seconded by Underwood, no opposition, motion carried.

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Mayor                                                                          Attest

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City of McIntyre

Council Meeting

August 1, 2011

Page 1

Mayor Horne called meeting to order, led in prayer by Council member Jerry Shinholster.

Present were: Mayor Vicki Horne, Council members, Rico Myrick, Vickie Mixon, Raymond Cole and Jerry Shinholster, absent was Natalie Underwood.

Mayor Horne presented a memorial plaque to the Bache family in memory of Mr. Jack Bache, who served as Mayor for 12 years.

Minutes were presented from the July 18, 2011 meeting. Motion to approve minutes as presented was made by Mixon, seconded by Myrick, voting yes for the motion was Mixon, Myrick and Cole, abstaining from vote was Shinholster motion carried. 

Mayor Horne opened floor to Joe Boone with Paws and Claws. Mr. Boone presented council with reports from Paws and Claws that showed receivables and expenditures. Mr. Boone said that the city graciously agreed to appropriate $10,000 to Paws and Claws in 2 $5,000 increments and that the 2nd part of the MOU expired in June, and that July expenses have kept on running. He said that in May and June and the first part of July that they had picked up spayed and neutered over 30 dogs just from McIntyre and explained that at $150.00 a dog, you are looking at expenditures of about $4,500.00 for just those 30 dogs.  Mr. Boone presented pictures of three dogs that they had received a call on from Officer Kump. He explained that the owners had moved off and left them. He said that they had provided food and that one of the dogs had to be taken to the vet which had to be put down, the other two were still there, but they are trying to get help through a bulldog rescue organization, explaining that these were located in McIntyre.

Cole commented that he felt that people put dogs out in McIntyre. Mixon asked that when he spoke of McIntyre, was he including routes or was if just for McIntyre. Boone said that he was just speaking of that within the city of McItnrye. Mixon asked how many dogs had they picked up or taken care of, Boone said thirty-three, Mixon said no, in all, the whole time. Boone said that he did not know that figure but could get it. Mixon said that she had asked several times for someone to pick up dogs on her street and no one has shown up. Boone explained that they had traps. Boone asked that the city if they could accelerate the funds or number one to use the MOU we had last year to accelerate the payments so we could continue to operate. Mixon asked what the other cities were doing. Boone said that he had a meeting with Gordon next week, but that they allocated $2500 last year. Myrick asked Boone about proof showing that they had been getting 30 dogs from the city of McIntyre. Boone said that he had his voucher forms from when the animals were picked up, that it had the name of the owner and the address. He stated that they do it on all of them they pick up. Mixon asked why didn’t the owner have to pay. Boone said that in most cases they don’t know who the owner is. He said that he just records the name of the person who calls as the owner, but technically they are not the

City of McIntyre

Council Meeting

August 1, 2011

Page 2

owner. Cole asked the clerk how many complaints had we received. Clerk said that they had received several calls, and referred them to Paws and Claws. Cole asked clerk if they had been taken care of. Clerk said that she knew of a couple that had been trapped on Railroad Street. Myrick asked how much it cost us when the city did it. Cole said that if we hired someone, pay the salary, paid insurance, supplied the vehicle, Shinholster interjected a figure of about $80,000.00, Cole said to pay Paws and Claws and be thankful that we had someone to pick up the dogs, unless some of council wanted to pick up the dogs. Mixon said that she has called several times and nobody ever picks them up. Motion to renew the contract was made by Shinholster and seconded by Cole, in favor of the motion were Shinholster and Cole, opposing the motion was Mixon and Myrick, Horne asked for discussion. Myrick and Mixon both stated that they didn’t think the city could afford the $10,000 at this time. Conversation ensued about cost of hiring, how much the money the city donated, with Boone explaining the majority of the money did not come from McIntyre. Mayor voted in favor of Mixon and Myrick, to break the tie motion carried. Myrick made motion to contribute $5,000 to Paws and Claws, voting for the motion was Mixon, and Myrick, opposing the motion was Cole and Shinholster, Mayor voted in favor of Mixon and Myrick to break the tie, motion carried.  Boone said that he would get the new MOU to David as soon as possible.

Motion was made to amend the budget to give $5,000 to Paws and Claws, seconding the motion was Mixon, no opposition, motion carried.

Reports:

Cole had no report.

Chief Amerson said that he would be out of town until Wednesday, for training.

Mixon had no report.

Myrick said that he had not heard from Spence Basinger on the pump house that he had tried to contact him but had not heard back. Clerk told Myrick that the last time she had spoken with Spence, he said that he was getting with an engineer friend of his and get the lay out of building and also that he had sent the report to EPD. Mayor said that she would call him. Mayor said that if we didn’t hear from him, then we would have to get somebody or contract it out. Mr. Moore from the gallery gave the names of two engineers, Bobby Mixon and Bill Carr.

Myrick said that he had another issue, but wanted to go into closed session to discuss.

City of McIntyre

Council Meeting

August 1, 2011

Page 3

Clerk said that she had received a revised contract for elections from Tracey Strange, indicating two changes that had been made. Contract was given to David for review. McRee explained that the changes were that the contract would not expire and that if either party wanted to terminate the contract they would give 60 days notice. Myrick made motion to accept changes and sign new contract, seconded by Shinholster,  no opposition, motion carried.

Mayor Horne commented on the stakeholders meeting. She said that we did get some information from some attendees. Horne said that we are suppose to be drafting a letter asking the other cities to sign, also they talked about going to Atlanta and talking to the Governor and other people who may influence our ability to get the funds for the wastewater center.

Mayor also informed council that she would be attending the August 9th council meeting in Irwinton to discuss with them the use of their water lines down Railroad Street for hydrants.

Mayor Horne also notified council that all the drug screens from the last test were back and that everyone passed. She said the results were filed into everyone’s personnel folder and could be viewed if council wanted to see.

Horne also informed council that the September 5th meeting would be the labor day holiday. Shinholster made motion to cancel the first meeting in September, seconded by Myrick, no opposition, motion carried.

There were no questions or comments from gallery.

Mixon made motion to enter into executive session for personnel issues seconded by Myrick, no opposition, motion carried.

Mayor called meeting back to order at 6:07, Mayor Horne stated that there were no motions made nor any votes taken while in executive session and that the issue discussed was personnel.

Horne said that she felt Pam should have a say so in the decisions for her department, concerning the matter with Leslie. Cole said then you were putting Pam on the spot. Horne said then they are put on the spot. Cole said yes but that they had the authority to make the decision. Horne said ok, and that council needed to decide. Motion was made by Mixon that Leslie not attend the water class in September, seconded by Mryick.

City of McIntyre

Council Meeting

August 1, 2011

Page 4

Voting for the motion was, Mixon, Myrick and Cole, opposing the motion was Shinholster, motion carried.

Mayor Horne asked if there was going to be any discussion on Leslie attending Athens in September. Shinholster asked what there was to discuss since she had already took the classes all she was going to be was awarded the certificate. Horne said that she just wanted everybody to get the full understanding; Shinholster said that he already had the understanding. Cole asked if she could pay the city back and pay her own way, Shinholster spoke to David informing him that she was full time when she took the classes. Mixon said that Leslie was supposed to be here when Pam was gone, and that Pam had to go for re-certification. McRee said that he understood that, she took some of the classes while full time, Shinholster said, all the classes. David asked did she earn the credits to graduate. Shinholster responded that yes she had, David then asked wouldn’t they send to her in the mail. Shinholster asked the clerk if she had to go this time, clerk said that she had to go, because she let Leslie go in February to finish up, and that she had to go once a year. McRee wanted to clarify that if she did not attend that it wouldn’t keep her from receiving her certificate. Cole asked when she became certified. Mixon responded in February. Conversation ensued among members discussing options. Cole said that she was part-time and did not get the full time benefits. Mixon made motion for Leslie to go the morning of presentation of certificates, seconded by Myrick, voting for the motion were Mixon, Cole and Myrick, abstaining from vote was Shinholster, motion carried.

Shinholster asked Mayor to make sure that he got financial statements. Clerk asked could she speak on record. Clerk asked Shinhoster had she given him everything he had asked for and he said yes all except the overtime, and she said that she had given him that also, and that she had a copy of it in her box and that he had all the financial reports up to June 30th and that July 31st fell on Sunday and that she did not work on Sunday, but that she would have the information in his box in the morning.

Cole made motion for adjournment, seconded by Mixon, no opposition, motion carried.

_______________________                          _______________________

Mayor                                                              Attest

_________________20____

City of McIntyre

Called Council Meeting

August 8, 2011

Page 1

Mayor Horne called meeting to order.

Present were Council members, Vickie Mixon, Raymond Cole and Jerry Shinholster, absent was Natalie Underwood and Rico Myrick.

Mayor explained that the meeting had been called to set the qualifying fees for the upcoming election in November.

Clerk apologized to council and mayor, stating that she had been misinformed about that amount that qualifying fees could be set. The numbers that she had quoted council and mayor were for non-salaried persons, and explained that the fees would have to be 3% of annual salary for salaried persons. She informed council and mayor that at 3% the qualifying fees for council members would be $144.00 and Mayor would be $216.00.

Motion to set qualifying fees for Mayor at $216.00 and council members at $144.00 was made by Mixon, seconded by Cole, no opposition motion carried.

Motion for adjournment was made by Mixon, seconded by Cole, no opposition, motion carried.

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Mayor                                                              Attest

____________________20_____

City of McIntyre

Council Meeting

August 15, 2011

Page 1

Mayor Vicki Horne called meeting to order.

Present were: Mayor Horne, Council members, Jerry Shinholster, Vickie Mixon and Natalie Underwood, absent was Raymond Cole and Rico Myrick.

Motion to approve minutes from the August 1, 2011 meetings was made by Mixon, seconded by Underwood, no opposition motion carried.

Motion to approve minutes from the August 8, 2011 called meeting was made by Mixon, seconded by Shinholster, no opposition motion carried.

Reports:

Underwood asked about the fire hydrants that were to be installed on Railroad. Mayor Horne said that she attended the council meeting in Irwinton to discuss with them about the possibility of using their water lines. Mayor Horne said that they would be getting us some measurements and that Cole was to get figures to see what the cost would be to the City. Mayor Horne said that Irwinton was willing to help in anyway they could.

Mixon had no report

Shinholster had no report.

McRee said that he had received and reviewed the MOU from Paws and Claws and that everything looked good.

Chief Amerson had no report.

Mayor Horne said that she had talked with David Franks and that he advised her that the city should be receiving a check by the end of the month for around $118,000.00. Franks explained to Horne that Gordon had been overpaid from the 2003 SPLOST and that the overpayment was to be disbursed throughout the remaining cities.

Mixon asked why was it that the Street personnel did not weed eat the section of road from the end of Rainbow drive to the end of the pavement on Dawn Street. Shinholster said that they would get to it.

Mayor Horne said the she went by Uniman last month and talked with Mr. Willoby who seemed surprised to hear about the chalk running into the street when it rained heavily, but that he would get with Snowco and see if the drainage pipes needed to be cleaned.

With no other business to discuss, Motion for adjournment was made by Mixon, seconded by Underwood, no opposition, motion carried.

_____________________________                          ___________________________

Mayor                                                                          Attest

__________________20_________

City of McIntyre

Council Meeting

September 19, 2011

Page 1

Mayor Horne called meeting to order, led in prayer by Council member Natalie Underwood.

Present were: Mayor Horne, Council members, Jerry Shinholster, Rico Myrick, Vickie Mixon, Natalie Underwood and Raymond Cole.

Minutes were presented from the August 15, 2011 meeting. Motion to approve minutes was made by Mixon, seconded by Myrick, no opposition, motion carried.

Reports:

Cole had no report

Underwood asked if the Mayor could come back to her?

Mixon asked why the car wasn’t ready for the administrative or the office to use. Mayor Horne said that she did not have a clue, but that Willie said that he would get on it on September 20th 2011. That she called and asked him about it. Shinhoslter asked why what wasn’t ready. Mayor Horne said the car, Shinholster asked what car, and Mayor Horne said the Police car that; would be converted over to be used by Administration for city business. Mixon said that it had been discussed and voted on. Mayor Horne said that council talked about it at the table, Cole said that he knew that they talked about it but never voted on it. Underwood said that she knew that the council had discussed purchasing a car, and then someone said that we could possibly do what was being discussed, but that we never voted on it. Motion to use the police car for administrative purposes was made by Cole seconded by Myrick, Cole said that if they didn’t like it then they could do away with it, Mixon said no, Underwood asked why, Mixon explained that just because they didn’t like it wasn’t and excuse not to use it, Cole said that he meant if it become unsafe, Mixon said yes then if it becomes unsafe, no opposition, motion carried. Shinholster said that all he says is that we need to know what the specific use of it is going to be, what it is actually going to be used for. Horne said for the handling of day-to-day city business, running errands, Shinholster said that we need it in written form, so that we will know, as a council what we just voted on. Mixon said that any city vehicle is not supposed to be used for personal business. Shinholster said that since Ms. Mixon brought it up and we voted on it that she needed to write up the guidelines for what it can be used for. Mayor said that should go under Natalie. Shinholster said no that it wasn’t her department. Mayor said that any personnel could use it as long as it was for city business or function. Shinholster said that he thought you said it was going to be used for the office, Cole said not necessarily, Mayor Horne said no, that someone else could use it, but the main use would be for the office. Cole said that Council or the Mayor could use it. Underwood asked if it would come under her, Mayor said yes, that it would come

City of McIntyre

Council Meeting

September 19, 2011

Page 2

under personnel if Shinholster wanted something written up. Mayor Horne asked David if she was correct. McRee said that yes if it was to be used by the city as a whole then yes it would fall under personnel. Underwood said that it was fine, that she didn’t have a problem, and would write it up.

Myrick reported that he had the clerk call today about the line on 441 that needs to be moved to the right-of-way because repairs of that section were expensive; Myrick said that they would be out Thursday. Clerks said that locates should be in by midnight Wednesday and if they weren’t then they would send out a second request and if there was no response by Thursday at noon then the city could proceed with the work.  Horne said that DOT said that they could possibly help with the cost of that move.

Cole said that the fireplug line that we went to Irwinton about, is going to be so long that, it would pay for the city to run their-own line.

Myrick said that Jerry had spoken in a previous meeting about purchasing trucks for the water and street department, and was wondering if anyone had check on doing that. Shinholster said that we had the money to do it now, not the budget but the SPLOST. Myrick said that a guy at the school had gotten two trucks from Perry Ford, he thought for around $30,000.00. McRee suggested contacting GMA, that they may be able to refer them out to someone that offers government discounts. It was also discussed to look into  getting one with an extended cab and also four wheel drive. It was recommended to get three quotes and present the information at the next council meeting. McRee said to get the quotes and bring back to council then vote to designate funds.

Shinholster said that he had a bunch of small projects to report on. First was that there was repair work going on at Davis Cemetery road. He said that he was approached by a citizen on Davis Cemetery about the tearing up of the road. Shinholster said that he was looking into dumping on that road and that there was a 12,000lb limit, but that oversized trucks was tearing up the road. He said that they had been working on the road today and would probably finish tomorrow. Shinholster reported that there were three trees on Cedar Drive that had to be removed. That lightening had struck some and that beetles were destroying the others, he said that there was three more that needed to be removed that had been struck by lightening and that all work was being kept under the $499.00cap. Shinholster said that Georgia Power had come out and looked at the Christmas lights and also had Mr. Williams come out who is marking the poles now that needed new weather heads. Shinholster said that Georgia Power said that the poles had to have the weather heads before we could hang any Christmas lights. He said that they had started last year and would complete it this year. Shinholster said that he advised Williams that he had to stay under the $499.00 cap.

City of McIntyre

Council Meeting

September 19, 2011

Page 3

McRee said that he had the paving suit ready for signature and would be sending it for signatures.

Clerk said that she had received the information concerning the mileage rate. Shinholster made motion to leave mileage rate at 2.973, seconded by Cole, no opposition motion carried.

Shinholster also informed council that Rainbow Drive had been paved by DOT, and that the city needed to build the shoulders in.

Underwood said that Raymond had started talking about the fire hydrant on Railroad Street. Cole said that they had went out there, but that it was the impression that the line would only be about 300-400 feet, but that Irwinton sent back paper work indicating that it would be about a mile of pipe. Cole said that if we were going to spend that kind of money to add a 6” line, then it would be best if the city did itself. Conversation issued about the size of line that could be used and where the line would be run from. Cole recommended using a 6” line now, so that we wouldn’t have to come back and do anything. He said that if we go ahead and run the 6” line and make it permanent, and if we needed to later on we could tie houses into the 6”. Myrick said that Spence said that there was a enough right-of-way to run the line and keep it away from the sidewalks, if we decided to install sidewalks later own. Cole recommended using a 6” line for any job throughout the city. He said to go ahead and run the 6” line and connect the fire hydrants and tie into when there are new houses. Cole is to bring back prices.

Underwood stated that Leslie did complete her certification, and that Leslie could not be at the meeting but wanted to thank council for allowing her to complete her training. Underwood asked if council said what her pay would be when she became certified, does she go back to the full time pay? Mixon stated that she wasn’t her supervisor that Pam had the information. Clerk explained that Leslie did not have a decrease in salary when she dropped down to part-time that; all that was done was that her salary was divided by 80 hours, which gave her that hourly rate. Underwood said all that she is saying is that there was nothing in the agreement saying that after she was certified that she would get a raise or anything like that. Clerk responded, no ma’am. Underwood asked how much she made and hour, Clerk stated that she believed she was making $11.88 per hour now. Cole asked how much a part-time street person was making. Clerk said that she believed it was $8.00 and some change per hour. Cole asked that shouldn’t all the part-time be making the same thing. Underwood said that it depended on the job. Underwood asked what he was talking about, part-time, street? Cole said that shouldn”t all part-time be making the same thing, unless they have been here a bunch of years. Underwood asked would it depend in the position. Mayor Horne said that it should depend on the position. Horne said that she thought she made about $12.00 per hour, if she wasn’t mistaken and that she

City of McIntyre

Council Meeting

September 19, 2011

Page 4

had a paper that was presented with everyone’s salary and was pretty sure that’s about what she made.

Underwood then presented council with information about the National League of Cities, and said that the dues would be $224.00 for the first year and $263.00 years after. Underwood said that the National League of Cities is committed to providing us with resources that will help make pathways with grant monies. Horne asked if it was for per member or city. Underwood explained that the cost was for a city. Underwood made motion to become a member of the National League of Cities, seconded by Shinholster, no opposition, motion carried.

Cole noted that the county had begun clean up at the old ballpark and said that he had received calls about the preservation of the old restrooms and lunchroom. He said that he went out and talked to David Franks, who advised him to talk to gentleman over the Recreation Board. Cole said that he was told that there would be someone sent out to look at the rooms to see how safe they were. Horne said that the Recreational board was already working on that, and that was one thing Ms. Becky wanted to donate to the city, but wanted to salvage the old buildings if possible. Shinholster said that Ms. Mixon had talked about that to, about putting it on the historical registry, since it was their old school he thought. Shinholster said that we needed to contact the historic society and maybe we could get some funds to support it. Horne said that there was nothing we could do now, that she tried to get the city to buy into it, but that no one wanted to, and that the county owned it now. Shinholster said that we could offer recommendations, and Horne said that they could, but it was ultimately up to the county. Cole said that the city still had a say in it, Horne said no, that we could made suggestions or recommendations but that the county had all the say so now.

Horne asked that the council consider hiring a part-time employee for the water department. Horne said that she thought Rico had talked to Mark and that he was still interested in working for the city. Mryick asked for discussion. Cole said that it was election year and to wait after the election to do something like that. Shinholster said that Myrick was talking about for the upcoming budget year. Mixon asked would it be a permanent part-time employee, Myrick stated that it would. Cole said that he felt that the water department needed two full time employees, that if the water department was able to support itself why couldn’t it have the best of everything. Cole also said that it was his understanding that if the city was going to borrow the kind of money that we were to build the treatment center, then we were going to have to have an water authority. Conversation issued about what type of authority, it was discussed the city would probably be able to appoint its own members if it was a have to have situation, but several members of council did not remember any mention of an authority, but knew that they would have to have a qualified person over the waste water treatment center. Horne

City of McIntyre

Council Meeting

September 19, 2011

Page 5

asked Cole if he had spoken to Hawkins lately, Cole responded that he had not. It was advised to contact him and see where things were.

Horne reminded council that it was time for the last installment for the backhoe, and asked council if they had a problem with paying it with 07 SPLOST funds. Motion to pay last payment with 07 SPLOST funds was made by Shinholster, seconded by Mixon, no opposition, motion carried.

With no other business to discuss, motion of adjournment was made by Myrick, seconded by Shinholster, no opposition, motion carried.

__________________________                    ________________________

Mayor                                                              Attest

__________________20______

City Of McIntyre

Council Meeting

October 3, 2011

Page 1

Meeting was called to order by Mayor Pro-Tem Jerry Shinholster, Mayor was running a few minutes late. Led in prayer by Shinholster.

Present were council members, Jerry Shinholster, Rico Myrick, Vickie Mixon, Natalie Underwood, Raymond Cole. Mayor Horne joined meeting at 5:11pm.

Motion to approved September 19, 2011 minutes as presented was made by Mixon, seconded Underwood, no opposition, motion carried.

Shinholster noted that there was no one on the agenda and proceeded to go to the committees.

Cole said that he would like to know why the city has spent $7,000 to $8,000 for weather-heads on the poles and that council didn’t know anything about it, Cole said that he knew Shinholster had brought it up but wanted to know who gave him the authority to spend $7,000 on the weather-heads, without putting it out for bids. Shinholster said that he explained that we would be doing it in the $499.00 increments, just like we cut those trees on the right-of-way on Cedar lane. Cole said that he didn’t have anything to do with that. Shinholster said that he had been doing these things under the $499 increments and that is why he explained it and asked if anyone had any questions. Cole asked where was anything from Georgia Power saying that we had to do this. Shinholster said that it was coming. Cole said that you mean its coming and we’ve already had it done. Shinholster said yes that it was coming, that the man from Georgia Power went with the man we had chosen from the beginning who was always working on the lights, Cole asked did he find out how much it was going to cost to have these things done. Shinholster replied $499. per increments, Cole asked how much for the whole thing, Shinholster said that he did not find out for the whole job. Cole asked how many poles were done? Shinholster said that he didn’t know how many poles were done. Cole asked then who knows. Cole said that the city was supposed to know. Shinholster said but we don’t know, that Williams numbered the pole. Cole said that we didn’t even know that we were going to spend $7,000 for this job. Shinholster said that it come out of his budget and that it was in his budget and that he told everyone that it was going to be done in the $499.00 increments, that he didn’t try to keep anything from anybody that he told everyone from the get go. Cole said for a few jobs fine, that he tried to get that building over there painted and fixed for a little over $500, that he had to put out two bids just to get that job done. Shinholster said that he didn’t know anything about that, but that he was just telling you what he said, that he brought it to council and went through protocol. Cole said anything that cost $9,000 should have been brought to council. Cole told Shinholster that he  would be a bad example of somebody running this city, that if you were going to spend that kind of money. Shinholster told Cole that he did not need to be pointing his finger nor his pen at

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him, that they could talk in a civil manner. Cole said ok, but wanted to know why Shinholster spent $9,000 without council’s knowledge. Shinholster said that he didn’t know what the final cost would be and that he explained what he was doing at the council meeting and that he asked if anyone had any questions, and no body had any questions, and the work is done. Mixon said that no one knew how many poles had been done. Shinholster said that he put the invoice in. Cole said that Shinholster had lost $50,0000 on that road up yonder that nobody looked after. Cole said that Shinholster had lost twice since Cole had been in office, and in the last four years our equipment had been stolen out of the building over there and that Shinholster didn’t say anything, that he didn’t come to council and say that someone stole our stuff. Mixon said that there was no number of anything on here of how many had been done. Shinholster said that he didn’t know anything about it, that he turned the invoice in, and going back to what was stolen, he asked Chief Amerson didn’t he file a stolen report to the police department. Amerson concurred that he did. Shinholster said concerning the misappropriated that Raymond was talking about, that he could take that. Cole said he wondered what would have happened if he had gone out and done something like that. Shinholster said that he didn’t know, that he doesn’t speculate. Cole asked Shinholster who gave him that right to go out and spend that kind of money, Shinholster said that no one gave him that right but that he went through protocol, and asked the Mayor didn’t he go through protocol. Horne said that he did bring the issue to the table but that she asked how many pole, where the 20 come from. Shinholster said that he didn’t know where the twenty come from that he asked about $120,000 in SPLOST. Cole said that we still didn’t know how many poles have been fixed, how many was left to be fixed and that we still don’t have anything from Georgia Power. Shinholster said that he would make sure that we get that information; Cole said that it was to late for that now. Horne asked how many poles have been fixed; Mixon said that Shinhoslter didn’t know. Mixon said that there was nothing on the invoices that said how many were done. Shinholster said that it did say that we have a 10-year warranty on the work that he had done and that the work was completed. Underwood asked how many poles do we have. Shinholster said that he didn’t know that no one in the street department has ever numbered them. Horne said that she hasn’t been able to get anyone to tell her that this had to be done this year, that she asked the clerk to talk to Georgia Power, about did we have to have this done, that it was a lot and should have been bid out, and that she thought it was only 20 poles. Underwood said that everytime we have something done in any department, does it have to bid out. Mixon said unless it’s and emergency. Cole said that we didn’t even know what an emergency was around here. Underwood asked what would an emergency be consisted of. Mixon said like when the phone system had to be replaced. Underwood said that she went to the park and that she saw this pavilion, and that she didn’t know that had been done. Myrick said that it was an emergency. Underwood asked why that was an emergency. Myrick

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said it was for May Day and that Mayor authorized that. Horne explained that there were certain things that were capital improvements. Conversation ensued between Mixon,

Myrick and Underwood, but Horne said that it was in the budget for capital improvements. Underwood said that it may have been but that she didn’t see anything in the paper, cause when she saw it that she got on the phone right then, that she knew that she hadn’t heard anything. Myrick said that it was brought to the table, Underwood said that it may have been but that she didn’t remember it being bid out. Underwood said that she thought there were a lot of things that were being done and not being bid out. Horne said that maybe that’s where we need to go to. Mayor Horne said that she talked to someone from another county that said that once they did their budget, and if it wasn’t an emergency, that they didn’t go back and do it. Myrick said that there were things in the park that he couldn’t get done. Underwood said that she knew that everything that she did when she had a department it was like no, that something’s were being brought to the table to be bid out and other things were not, cause she was under the impression that if it was in my budget then go ahead and do it, but it always had to be bid out. Myrick asked about beautification, that all that hadn’t been bid out, that it wasn’t with all those pots. Underwood said that it was under $499.00, Myrick said yes for one pot. Underwood asked what else was over $499. Myrick said that whole bill. Conversation again insured between Myrick, Mixon and Underwood. Underwood said that any project over $499.00 should be bid out, Mixon said unless it was an emergency. Cole said that in this case this job should have been bid out because we could have gotten the entire job cheaper. Mixon asked if the invoices were just for the labor, plus we paid for the parts. Shinholster said that we paid $800.00 for the parts. Mixon asked how much for the whole job. Shinholster said in $499 increments, no Mixon said $8,638.00 worth of labor, how much parts. Shinholster said that he didn’t understand the questions. Mixon asked how much did the parts cost?  Shinholster said $800. Mixon said $800 and it cost us $8,638 to put up $800 worth of parts. Shinhoslter said that they had put up the weather heads for the Christmas decorations and that he had money in his budget and that Mixon also had money in her budget for Christmas, that from now on and out that if he brings it to this table that he’ll make sure that it will be bid out.

McRee said that he has gone through the charter and the code of ordinances this afternoon to look at this and everything that he has looked at is silent, that the city doesn’t have a specific provision in the charter or any of the code of ordinances relating to a specific figure, that there are some state law provisions that have been changed recently. McRee said what he would like to do in order to clarify this for council is at the next meeting in two weeks, is that he would make a presentation to council on what statewide says and what council is limited to do without going through a bid process and then council would be allowed to do something more restrictive than state law, if council

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would like to come in and restrict something more than what state law says, then that is something that council would look into for as passing the specific ordinance.

Myrick said that he had been on council for 12 years and it has always been $499. that McRee told him when I was going to do the phases at the park McRee told him no, and now this come up and its not in the ordinance. Cole said the same thing happened to him. McRee said that is what he was told, that the city had a $499 limit and that he is going through it now and he doesn’t see a $499 limit. Underwood asked if someone took it out. McRee said that he has just gone through the book that the clerk gave to him and that he did not read it in there.

Conversation insured between several members, with Mayor Horne commenting that she understood that it had something to do with state wide.

McRee said that he would do the presentation at the next council meeting.

Cole said that this job was put out with no specifications, no mandate that it had to be done, and giving the contractor plus cost to come out here and do that job, without council approval. Shinholster asked could he say something? Cole said when you put something out there with cost plus, then there is something going on. Shinholster asked didn’t the city start putting weather heads on the poles last year because Georgia Power said it had to be done. Shinholster said that he just came into this, in the middle of this year and that he was just completing a job. Shinholster said that he was promoted into this department so he was told that the weather heads had to done, and that now he was catching H, Cole said because Shinholster didn’t know how much it was going to cost, you didn’t put it out for bids, didn’t have any information from Georgia Power saying it had to be done, and that he still don’t believe it and until he sees it he’s not going to believe it. Cole said that this guy was given these jobs for a reason that he didn’t know what it was. Shinholster said that he didn’t know either, that all he knew was, he was doing them last year and he continued in this year. Cole said that nothing was said about the cost no checks come in, until all of a sudden they all come in at one time. Shinholster said that he didn’t know anything about all that. Cole commented that something was mighty funny. Underwood asked Myrick if this was the same guy that did they work for him. Shinholster said that he had been working for us before, that he didn’t understand the difference that he explained at council what he was doing. Horne said that the question was how much it is at one time and somewhere at the last meeting the question was asked how many was being done and that around 20 was said. Shinholster said no, Mayor Horne said that she was not lying to him, that it was said, Shinholster said no, that he asked wasn’t there $120,000 in the SPLOST, and asked the Clerk to confirm. Shinholster said that he believed that is where the 20 came into it. Mayor said no that she was talking about the poles. Shinholster said that he didn’t saying

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anything about 20 poles and that we wouldn’t find anything in the minutes about 20 poles. Mayor Horne said that she asked the question about how many poles and Shiholster said that he said he didn’t know. Cole said that he thought that every thing that

is being spent or contracted out should come across this table and let council decide. Shinholster said that he agreed. Cole said that he would like to know what would have been done if he had done that, probably been a different story, that he was told when he put that top on that building over yonder that he couldn’t do it unless you put it out to bids. When he put the shelves over there, can’t do unless you put it out to bid, Cole that he went over there two times to get the shelves and the top put on, two check were written because the cost couldn’t go over $500, that was a small amount and everyone knew what it was going on, but when it comes to $9,000, then something is wrong. Cole said that the street department has lost more money in the last year than the three years that he has been there, and that we’ve still got streets that need to be paved, money threw away. Underwood asked exactly what was done to the poles; Shinholster explained that weather heads had to be put on the poles, that he thought he explained that at the last meeting. Cole said but we’ve never seen anything from Georgia Power. Cole said that all he has heard is hearsay, and wanted to know who said that needed to be done. Horne said that McRee would be bringing back information about us going forward with this. That the work has been done and that we don’t have much choice.

Cole said that he makes a motion to hold off on purchasing the new trucks until we overcome this.  Horne said that she thought that the city needed to set some type of protocol next time as for as if it is not in the budget, some big ticket item, that we make sure we get the information straightened out, including raises or anything, that we get it all set up in the budget so that we don’t continue facing these kinds of problems, going forward, because she didn’t know anything about it until last week, that we had to have this done. Horne said that she told the clerk to get in touch with someone at Georgia Power and have us a letter to let us know what exactly was going on, because other cities had the same wire and that they are hanging theirs just like we hang ours, so are they having to do theirs. Clerk told Mayor that she had told her that Willie talked with the man from Georgia Power and that she said that she would talk to Willie, Horne said that she did ask clerk to call Georgia Power, Clerk apologized, that she forgot, that she didn’t remember, that Joe is the one who sent the guy down to meet with Carl Williams, and that she couldn’t remember Joe’s last name but that he is with Georgia Power.  Cole said that unless it was an emergency and someone was about to get electrocuted, then it should have been brought to council. Shinholster said that it came up the year before and that he was not going to keep dwelling on this, Cole said that he was because he didn’t like the way it was done. Shinholster said that he did not try to hide anything. Cole said that all he heard from Shinhoslter was, we’ve got to put those weather heads up, but didn’t say anything about getting the cost up, that Shinholster didn’t even know how

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many poles, that Shinholster didn’t know anything but that he let someone have the job, and that was the problem. Horne asked Shinhoslter did he know exactly how many poles; Shinholster said that he did not. Clerk explained that there had been 60 weather heads purchased from McIntyre Building Supply. Cole asked Clerk if she was the one that did

all the transactions. Clerk said that she only did one, and that was the one for $2000, that the rest of them were done on the 29th. Clerk explained that copies of the checks were behind the copy of invoices that they had. Mixon gave out check numbers. Cole asked the Clerk if she was the one who received the invoices? Clerk said that she did not get the last ones. Shinholster commented that the clerk did receive some of them and asked Cole what he was trying to imply? Cole said that he didn’t know, that he was trying to get to the bottom of this. Cole wanted to know why all these bills come in on something that we hadn’t discussed. Shinholster said that council did discuss it. Cole said he was through with it, to go ahead, that nothing was going to be done about it anyway.

Underwood asked about the fire hydrants, had there been anything done?  Cole said that he hasn’t been able to get any contractors to come in to help him. He said that he was going to have to go out of the county to get some help. Cole said that it was going to a lot of cost with this hydrant. Cole said that they had tried to work with Irwinton and see if we could use their water lines but it would cost us so much money, that we might as well use that money on the McIntyre water system and run it out there. Cole said that he had called Mill’s, and Piping service they said that they would get back to him. Cole said that he even called Fredrick Mills to see if they could help us. Cole said that he asked about Jonathan, but someone said that he was tied up with the railroad. Myrick said that he had a question. He explained that he had spoken with Willie and that our guys could put the pipe down and come in later to hook houses. Cole said that he could put the pipe down and hook up the fire hydrant and then if you ever need to tie on then when you could do it in order to cut the cost, that he wouldn’t hook all them houses up, but leave it hooked up though, that there may be some changes, and you may have to shut the water for a little while. Myrick said that Willie said the only one that may be a problem is that one way off the road, where Willie Curry was staying in that trailer, but that he prefer to do it as they go along, Cole asked did he mean tying in the house. Myrick said yes, that Willie thought it would be cheaper instead of having to come back and dig, and bust a pipe. Cole said if they wanted to do, then it would be fine, but if you were going to hire it out. Myrick said that all he had to do was tie into the meter and then tie it to the house. Cole said that is the best way to do it, if they were going to do it. Cole asked if they already had the pipe, Myrick said yes that they had if for the water line from Dawn to First St. Cole said that Louise had found some maps of the water line, but that he didn’t know if they were right or not. He said that it showed the whole lay out. Mayor said that as long as we know that if the guys have to go over in time, on the clock, there’s not going to be a problem from council because we are asking them to do a task and it comes to 4:30 and they are still out

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there working, we are not going to expect them to leave the job to please the people here at this table, because people fuss about overtime and stuff and if they are going to do that kind of job, then they need some time and we need to make sure they get paid for it. She stated that they might have to leave what they are doing to do something for the city. Cole said that you run the line and then you get the tie in after you get through running

the line, you don’t tie it in and run it through your joint. That you will put your line in and flag it off at the times of get off time, now but when you go to tie in the main line then you may run into some overtime. Mayor said that what she was talking about that if all the street guys or several of them are out there working don’t go fussing if Willie or Buddy or somebody is out there doing one thing and you want them to go do something else, and they are having to stay over.

Mayor Horne called recess:

Meeting was called back to order at 5:39

Underwood said that she was hoping that Leslie would be here tonight, because at the last meeting we talked about her receiving her certification and that she wanted to see about her getting a raise. Mixon said that Leslie would be at the next meeting. Underwood asked council shouldn’t we specify if she can receive a raise or not. Underwood said that she understood that she would be here but isn’t it up to us whether she gets a raise or not, not Leslie. Cole said that if you hire someone for part-time help, how long is it before they get a raise? Underwood asked Cole if he was talking to her. Cole said anybody, how long is it before they get their first raise, six months, a year? Mixon said usually after six months. Underwood said that she’s been getting a raise, and that she has been here for three years. Cole said no that starts the game all over, that she quit, and that she starts over. Underwood asked if we needed to wait six months before we give her a raise? Cole said that a raise was due in six months, then every year after that. Mayor Horne said couldn’t we make a motion if we are going to give her a raise or not, that she believed that is what Underwood was asking. Mixon said that she had spoken with Leslie this afternoon, and that Leslie said that she wanted to wait until next meeting, that she was just relaying the message. Underwood made motion to give Leslie a 5% raise, seconded by Shinholster, Mixon said that she was not for giving Leslie a 5% raise, that’s why they wanted to wait until next meeting, voting for motion were Underwood and Shinholster, opposing the motion were, Myrick, Mixon and Cole, motion did not pass.

Mixon had no report

Myrick said that will start laying pipe for the water line between Dawn Street and 1st Street and wanted to know if council would consider hiring a backhoe operator at $8.00

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per hour for contract labor. Cole agreed that would be the best thing to do. Horne asked if they were certified. Myrick said that they had worked with Rozier for years. Clerk asked David would that be a liability to the city. David said that you could call the insurance company.  Myrick motioned to hire Patrick Todd as temporary contract labor to run backhoe for water line on 441 at $8.00 per hour, seconded by Mixon, no opposition, motion carried.

Shinholster had no report.

McRee said that he brought the lawsuit that will be filed on Midstate Paving. McRee stated that he had already gone over it with the Mayor, but wanted to hit the highlights so that it would give council an idea of the specifics of the lawsuit. The suit will be filed in the Superior Court of Jones County. McRee then went over the details of the suit. The suit will be served on the registered agent for the company, who is an attorney in Jones County, and that he would be contacting him to see if he will acknowledge service of the papers. McRee assumed that he probably will, and that means McRee will send it him and that he will sign a form saying that he accepts the service of the papers on behalf of Midstate, if he refuses to do so, or they told him not to accept the service, then we would have to have a deputy sheriff deliver him a copy of the papers, which may cost and additional $50.00. When they get served with the papers they have thirty days in which to file a written response back with the court. If they do not file a written response in thirty days then it goes into default, and then we would see where it goes from there as far as us being able to collect a default judgement. If they do file a written response within thirty days of our filing this suit, then the matter remains pending with the Jones Superior Court and in time the case would come up for trial for the judge or jury.  Cole asked if McRee had in the suit where we had to have the asphalt removed. McRee said that it was in there where we had to hire another contractor and pay him 83,000 to do the corrected work.

Chief Amerson said that he had already spoken to some council concerning the Sheriffs office changing radio systems. He said that the one that they have now has been hit by lightening several times, and has had a lot of trouble with it over the past months and the sheriff has decided to go with a new digital system and in order for us to continue dispatching through them, we are going to have to change over to digital too. High-end estimate is around $15,000.00 to replace all of the car radios and all of our portable radios and purchase some software.

Amerson also stated that Sgt Hughes is about to be out for approximately two months due to knee surgery. Amerson suggested using temporary part-time help for the next couple of months. If we don’t we are going to use a lot of overtime and he doesn’t have that in his budget. Amerson said that he was going to cover as many shifts as he could, and that

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he had employees who had vacation time that wanted to use it by the end of the year and when that happens he will be two men short. Horne asked if we needed to run an ad. Amerson said that he would suggest using deputies from the county, because he didn’t think there would be time, with Bernard going out the 15th of October. Horne asked what the recommendations were for pay. Amerson said that the sheriffs department paid

around $12.50 per hour and that he recommended that we do the same. Horne stated that it would be random ones then, not a regular one. Amerson said that there was no way you could get one person since it was a full time job. Amerson said that he has already had several officers offer. Horne asked what kind of money was he talking about, Amerson said that he had no idea, but that he would be covering some shifts. Cole asked if we could do away with one shift for that length of time. Amerson said that you don’t need to do that, that the city did need the 24 hour coverage.

McRee suggested that if you authorize to do this on emergency temporary basis that council allow Wayne to hire deputy sheriff’s to work on a temporary part-time basis, and then run an ad in the paper and then vote to approve specific people after you have received applications. Motion to hire part-time help and run ad for police officer at $12.50 per hour POST certified was made by Cole seconded by Mixon, no opposition, motion carried.

Motion to purchase radio system using SPLOST funds was made by Cole, Myrick asked if we could get one for the office and the trucks so that they can be called. Amerson said that you could use the old ones for that. Cole asked if they would be able to get in touch with him, Amerson said no that he would be on the digital, seconded by Mixon, no opposition, motion carried.

Mayor Horne asked Underwood to get together job descriptions before the end of the year, for each department.  She suggested getting with department heads.

Mayor Horne stated that she would like a protocol in place for contractors, to be licensed and bonded for any job done in the city. David said that there are some things that the city has required this on some jobs, but what the Mayor wants is an across the board protocol. Mayor Horne said that she would have something by next meeting.

Cole asked about the car for City Hall. Mayor Horne said that they were waiting on a piece, but should have it over at City Hall within the week,.

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With no other business to discuss, motion for adjournment was made by Myrick seconded by Shinholster, no opposition, motion carried.

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Mayor                                                                          Attest

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