McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.

MCINTRYE CALENDER

Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

Council Minutes July 15, 2013

City of McIntyre

Council Meeting

July 15, 2013

Page 1

 

 

Meeting was called to order by Mayor Vicki Horne, led in prayer by Council member Eugene Moore, present were council members Vickie Mixon, Rico Myrick, Eugene Moore, Katherine Scott and John Carswell, also present were Clerk Pamela Roberts, Chief Wayne Amerson and City Attorney David McRee

 

Motion to approve minutes with corrections to page 4, whereas it stated “that it is a private road”, should read as “that it is not a private road”, and to page five whereas it reads, “furnish and install ½ inch of asphalt” should read as “furnish and install 1 ½ inches of asphalt”, was made by Mixon, seconded by Scott, no opposition, motion carried.

 

The agenda presented neither new business nor any old business.

 

Reports:

 

Moore reported that the work in the four areas previously approved for repair had been patched and resurfaced. Moore said that they had an hiccup, saying that Mr. Shepherd had dumped some stuff dug up on Davis Cemetery Road on private property, and that Mr. Shepherd is to come back and clean that up and replant some grass on Mr. Lyles property. Myrick asked if the location was where the old dumps were, Moore said that he did not know. Myrick ask where was Mr. Lyles property, Moore said that is was located up the hill on the right hand sign, where there are no trespassing signs posted.

 

Moore said that he didn’t know what the out come was going to be but there was a young lady that ran off in the area that wasn’t completed by Shepherds on Friday, saying that it was raining and she turned off the wrong road and she busted her oil pan where they were working, noting that she was suppose to be turning off to get gas, but made a wrong turn. Moore said that area was back filled with some crusher run, but didn’t have the asphalt in there so there was a drop off at each end.  Carswell asked if the area was signed for construction. Moore said that there were ‘Men Working” signs up and the backhoe was up there beside the road. Moore said that he didn’t see exactly how they left it Friday, that he hadleft around 3:30, but when he left they were dumping the gravel and compacting the gravel.

 

McRee suggested that council wait and see what happens. Myrick said that it would be on Shepherd, McRee said that it should be if he didn’t have it marked. Myrick said that it would still be on him, whether he had it marked or not, because Shepherd was doing the work. Carswell asked if they were still working when the car entered the work zone Moore said that they were not. Moore said that he believed it happened Saturday night.

 

City of McIntyre

Council Meeting

 July 15, 2013

Page 2

 

McRee said that if Shepherd did not have it marked or blocked off or whatever, to let’s wait and see what happens.  Moore said the Men Working signs were up, but they were the only signs up.

 

Moore said that one thing he would like to buy for the street department and the water department to use was a grease pump that works off of compressed air, because every time he hears the backhoe being used the bucket is squealing, and that the grease pump would be about $687.00 and then buy the grease in bulk and that a 120lb can would run about $305.95, so the total would be around $1,000, but that he thought it would help with keeping the backhoe, bush hog and lawnmowers serviced. Carswell asked why not buy the grease guns with the rechargeable batteries, possibly two, that the city could get them for around $70.00. Myrick asked about the pistol grips they have now, Carswell said that he didn’t know they had those, Moore said that he didn’t know they had them, Myrick said they did, and what was the difference in them and that. Moore said that doing some of the fittings on the backhoe with a handgun isn’t taking the grease. Myrick said to change the fitting, and Carswell said that if it were on the bucket to put the bucket on the ground and apply pressure, then it would take the grease.

 

Scott had no report.

 

Carswell asked council if there would be anyone, if he was unavailable, to meet with LIA engineers Wednesday at 11:00 at the park concerning the development of the multi-purpose field. Mayor Horne asked who was LIA, Carswell said that it is one he met at the Convention in Savannah, and that they do downtown development, and recreation layouts, noting that one of the things that he and Pam discussed was even if we had someone to do the labor, we would still need a blue print to turn in for the development of the mulit-purpose field. Scott asked where and Carswell said that it would be up in the very far corner or where the garbage cans were, and asked the clerk if she would contact SnowCo to come and get the garbage bin that they had left for May Day.

 

Carswell asked about getting back with the recreation board about the park downtown and said that the Mayor had told him to get with McRee and see if the city needed some kind of agreement with the county as far as using the field, maybe a lease agreement for a certain number of years, because Dennis Moore wants the city to assume the liability at the park should someone get hurt. McRee asked if it was the Boards field, Carswell said that it was, McRee said then you would have an intergovernmental agreement between the city and the county and would be better if the county drew it up and had the city sign it.

 

 

City of McIntyre

Council Meeting

July 15, 2013

 Page 3

 

Carswell said that this year the back to school supplies give-a-way is going to be for McIntyre City residents only and that they would be purchasing from Kroger the school supply packets, noting that they were $6.00 each, and they would be purchasing 40. Scott asked if a child from Irwinton came and wanted a box, saying they wouldn’t get one. Mayor Horne said that they are trying to serve McIntyre. Carswell said that he had spoken with Irwinton to see if they wanted to join in, but they haven’t gotten back with him.

 

Carswell said that he believed in September, parents and grandparents of some of the kids in the marching band and the football team wanted to do a parade for Homecoming. Carswell wanted to know if the parade could start in the City of McIntyre and go to the High School, noting that it would begin around 3:30 at the City Hall to the high school. The parade would include the marching band and whatever vehicles they wanted to have, saying the parades in the past had been going through Irwinton, but with the by-pass it would be difficult, and wanted to know if Chief Amerson had any comments.

 

Carswell said that the gentleman that he had been in contact with for the soccer fields and grants for the park had questions and one of them was; what were the park hours, job description, and what the city utilizes the park for, and wanted to know if council could set up a job description and address some of the other issues, noting that he has been getting computer generated comments about what was going on up at the park. Carswells question to council was could council set some park hours, and a basic job description of what needs to be going on at the park, and then if anything arises and questions are asked, someone could say what was suppose to be done, and what is not suppose to be done, noting that people are more susceptible to get upset if questions can’t be answered.

 

Carswell noted an issue that had taken place at the Car Show, saying that he had told everyone that there would be no vendors and that he had some vendors that had been at previous events, questioned why there was someone there that was selling, but it was noted that they were on private property selling. Carswell questioned whether or not the city could set a vendor fee, for those that wanted to sell items at the park, and set up guidelines for usage of the park, because there were some that used the facilities and it was costing the city. Carswell asked council to consider setting a vendors fee and let it be handled through city hall. Myrick asked if there were suppose to be any vendors at the park during the car show, Carswell said no, that the only one that was suppose to be up there was a lady who had originally rented a spot at May Day, but was unable to attend because of the weather, and since May Day had to be rescheduled and the lady had said that instead of getting a refund of the rental fee, asked if she could sell at the next function held by the city, noting that the arrangement was agreed upon.

 

 

City of McIntyre

Council Member

July 15, 2013

Page 4

 

Myrick asked Carswell if they were trying to limit those vending at the park. Scott said no that Carswell was trying to keep from limiting. Carswell said that he wasn’t trying to limit anyone that he was trying to make it fair for everyone, this way if someone wanted to use the facilities, they would have to go to City Hall and pay the fee.

 

Mixon said that they would have to go through all that with the Health Department. Carswell said that they wouldn’t have to, because he had spoken with Jason and he had said that they wouldn’t have to come out for that, Mixon asked then why do they have to for everything else. Carswell said that they were in the process of stopping that, that its reported that if you don’t set up for more than 24 hours you don’t have to have the permits, noting that it was a new state law.

 

Carswell said that if vendor fees were set, then the city could recoup losses that occur when people use the facilities.

 

Mayor Horne asked what were they going to do now, were they going to not charge any fees?

 

Myrick asked if there was a game there and someone wanted to sell hotdogs, they couldn’t if they didn’t have a permit. Carswell said yes, but everyone pretty much knew when there was going to be a game. Myrick said that has been times when that happened, Mixon said that if they set a fee, and they wanted to sell, and didn’t have a permit then they wouldn’t sell. Myrick asked where the money for the concession goes.

 

 

Mayor Horne asked McRee what the city needed to do. McRee asked if the city had any type of formalized written recreation policy, Mayor Horne said no, McRee suggested since there were expanding recreational activities at the park then the city probably needs to come up with a more formalized written recreation policy manual, and that it might be something the Regional Commission could help with, that they were good about helping put something in place, and to let them know what councils thoughts and ideas are.

 

Amerson asked McRee that since they were set up at the park to do business, wouldn’t they need a license to do business from the city. McRee asked for a one-time event like that, Amerson said that we do a regular business license and then a peddler’s license in and out. Roberts said that she had only done the peddlers for door-to-door sales or produce sales, McRee asked if they were set up for just one day or what, Roberts explained that she had never done one for a vendor for just a day.

 

 

 

City of McIntyre

Council Meeting

July 15, 2013

Page 5

 

Amerson said that if the city opens it up for anyone to go up to the park to cook and sell, that you may not have it every time, but that you would have it where people are going to do it several times during the year. Mayor Horne said that it didn’t happen like that.

 

McRee asked if people were doing it for money for themselves or fundraisers, noting that most events people are holding fundraisers. Amerson said that some of that happens at the city, but gave an example of Anthony Pitts who sets up and BBQ’s and that it was a moneymaking thing for him and that he had been questioning it for years, Roberts explained that Pitts pays $35.00 every-time he uses the city hall. Mayor Horne asked what the price for a business license was, Roberts said that it was $50.00; Mayor Horne commented that Pitts had paid more than that over time. McRee noted that it was considered a usage fee, and could be incorporated in the manual. McRee noted that Baldwin County had a formalized policy, and that the city could look at doing something like that. Carswell noted that when people use the facility at the park they are making a profit but is not paying for the pavilions they use or the water they use, and this is the way the city could recoup losses.

 

Myrick had no report.

 

Mayor Horne issued a discussion of the land the city wanted to purchase on 441 and what council wanted to do about it. Mayor Horne delayed the conversation until Mixon returned to the table.

 

Upon Mixon’s return Roberts stated that going on what Kathy Ross informed them they needed to do about getting the interim financing started, Roberts contacted Arlene with GEFA, informing council that their interest rate up to a five year term was going to be .62%, and a ½ percent rate up front for the total loan, which would equal around $15,640.00 up front cost, and that they were not asking for any collateral saying that USDA’s backing would be the collateral. Roberts said that she also spoke with Shuron with Suntrust and their interest rate would be 1.2 something for 2 years, noting that after 2 years, if the project were to go over the 2 years, then the city would have to refinance at a possible new rate. Roberts said that she had spoken with Ricky Spivey at the Wilkinson County Bank, for his opinion. Roberts noted that Spivey said that if it were him he would go with the .62% for the five years if they were going to lock it in for the 5 years. Roberts asked Council if they wanted to go with GEFA, saying that she had the application, and that she would have to send along with the first part of the application, a copy of the Preliminary Engineering Report, 1940-1 form, letter of conditions and plumbing code weather from city of county.

 

Motion made by Moore to go with GEFA at the .62% with the $15,640, closing cost, seconded by Myrick, no opposition, motion carried.

City of McIntyre

Council Meeting

July 15, 2013

Page 6

 

Roberts informed council of when the application would be presented to the GEFA board, that there were two dates, one was in August, the other in October, and that she didn’t believe we would make the August, but would the one in October.

 

Roberts also informed council that she had given them copies of the animal control contract, and had sent a copy to Dennard’s for his approval, and hopefully would have it back by next meeting.

 

Roberts informed council that she had received an estimate from Moscow lighting to repair some damage areas at the park, noting that they had come in and replaced the lights. The cost of the labor and parts equaled around $1,330, noting that the city may be able to get a local electrician to do the work. Carswell said that Tony had said that he didn’t have a way to the lights; Roberts said that Tony shouldn’t have to get to the lights, that they were all repaired/replaced.

 

Mayor Horne noted that the waste pond behind the homes was being monitored for overflow. Myrick and Amerson said they all had overflows on them.

 

Motion to enter into executive session was made by Myrick, seconded by Carswell, no opposition, motion carried.

 

Meeting was called back to order at 6:34pm; no motion or vote was taken while in executive session.

 

Scott asked who was responsible for getting dead animals out of the roadway; Moore said that it would be the street department as long as it was in the road way or on the right of way.

 

Mayor Horne asked council what they wanted to do about the land on 441, and asked Roberts how much the city had in LGIP, Roberts said around 1.2 million, and would probably use around $50,000 a month for operation.

 

Carswell asked if the city was going to annex the land after it is purchased, Moore said that some of it was already in the City Limits.

 

Mayor Horne asked if the city was going to cut any more trees off the wastewater land, Moore said that it would have to be clear-cut for the ponds. Mayor Horne asked if you could sell the stumps, Moore said that they allow you stumpage when they cut.

 

 

 

City of McIntyre

Council Meeting

July 15, 2013

Page 7

 

Mayor Horne again asked what council wanted to do about the property, Scott asked as far as buying the property or what. Mayor Horne said that the city had received the paperwork from Hulbert, and the plats from Byron Farmer, Myrick asked what was the price, Mayor Horne said around $29,000, Carswell asked how many acres, Moore said 11.57 acres, Myrick asked if the city was going to pay with LGIP funds, Moore said that we would be responsible for closing cost. Myrick asked McRee what the closing cost would be, McRee said that would be like what his charge would be, his charge for title search, and fee they charge at the courthouse to file the deed.

 

Motion to buy the property from Hulbert was made by Myrick, seconded by Moore, no opposition, motion carried.

 

McRee notified council that after referring to the charter the fire department is considered a separate entity and overseen by the Mayor and Council. Noting section 3-7.

 

Carswell said that they had dirt at Kings Road and any size loads were $10.00 but had to have their own loader. 

 

Carswell asked if the city could get bids for paving from Shepherd Paving for a bad place at the park, and the basketball court. Mayor Horne said that you could always get bids.

 

Amerson said that he had received a complaint about the trees between the bridges Amerson is to get in touch with James Foreman about the trees.

 

Motion for adjournment was made by Myrick, seconded by Carswell, no opposition, motin carried.

 

 

 

 

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Mayor                                                                                      Attest

 

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