McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.

MCINTRYE CALENDER

Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

December 16, 2013

City of McIntyre

Council Meeting

December 16, 2013

Page 1

 

 

Mayor Horne called meeting to order, led in prayer by Council Member Eugene Moore. Present were Mayor Horne, Council Members Eugene Moore, Katherine Scott, and Rico Myrick, not present was Vickie Mixon and John Carswell entered the meeting at 5:58pm, also present was Clerk Pamela Roberts, Chief Wayne Amerson and City Attorney David McRee.

 

Motion to approve December 2nd minutes was made by Scott with correction to the oversight of her name as in attendance, seconded by Myrick, no opposition, motion carried.

 

Agenda presented new business as:

 

                a.  Ronnie Odom – HUD Housing

                b. 2014 Budget

 

Mr. Odom was not present.

 

Reports:

 

Moore said that Rico had mentioned an intergovernmental animal control and that he had talked with David Franks, who said that they would like to work with the city if possible and that if the county could use Mark and the equipment that they would be willing to pay the city of McIntyre $30.00 per hour, Moore said that he told Franks that would have to be up to Mark and if Mark wanted to get that involved in it. Mayor Horne asked McRee if the city could do that. McRee said that they could enter into the agreement, but since Mark was the one doing it, they needed to check with Mark and see if he was interested in doing it.  Mayor Horne said to talk with Mark first.

 

Scott had no report.

 

Myrick said that he and the clerk had finished the water budget.  Scott quested Myrick about his job description, Clerk informed Scott that she had a copy in her file. Myrick also said that he believed that the city needed to send a letter to Unimin about old Macon Road, saying that over the weekend it was a mess from all the Arcillia Trucks. Mayor Horne said that she had called Wayne, Wayne said that he had been out there twice the past week dealing with it. Myrick said that he believed that they needed to put their wash out further down the road, perhaps down the embankment, Moore suggested moving it to Arcilla’s yard. Amerson said that he brought that to their attention too, and they were working on getting it passable again. Mayor Horne asked if he had given them a time frame, Amerson said no, that he didn’t know how much of a time frame to give them, that they were working on different areas.

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Council Meeting

December 16, 2013

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Moore said that he had talked with Mr. Stubbs, and was promised that it would be cleaned up. Amerson said that he would keep a check on it. Mayor Horne asked Amerson to document the times he went up there.  Myrick said that he had spoken with Kevin and was told that he and Wayne had it under control.

 

McRee reported that Mr. Farmer has been completing plats for the easements since last meeting and has been dropping them off at his office as he completed them, and that he would be reviewing them and sending them to Meg, so that she could attache them to the actual easements and once he got them back, would give them to council for signatures, and that he believed that Farmer had dropped the last ones off Friday, and believed he had them all.

 

Myrick asked about the litigation with Buckland, McRee said that it was waiting on the court date.

 

Roberts informed council that she had received a call from a lady, Erin, a director from the Honey Boo Boo show and wanted to know if it would be okay with council if they shot a scene with the Honey Boo Boo clan there on Jan 4, 2014.  Mayor Horne said that the park was a public place and didn’t believe they could stop them, but to make sure everything was working properly and remind Coach Hagins, and John.

 

Roberts said that she had given them copies of the budget and job descriptions. Roberts said that Tommy had brought in a receipt from C&B processing for steaks they had at the Fire Department Christmas Dinner, Moore made motion to pay for steaks for the Fire Department, seconded by Scott,  voting for the motion were Scott and Moore, opposing was Myrick, motion carried.

 

Roberts informed council about information that she had given to each of them concerning easements. Roberts explained that she had given them a copy of the email and a list and those highlighted in green are the ones completed and have been turned over to the attorney. Roberts said that she had also given them a copy of a general letter that will be sent out first along with a copy of the easement, but that the easements were not the actual easements, that they were for general purposes only and a plat of the homeowner’s property.  Roberts asked council if the letter was acceptable to them for sending out, Scott said that it sounded good to her.

 

Amerson showed council the lapel cameras that they had been using for a few days, and said that Shawn and Bernard had been using them at night and was satisfied with the way they worked. Amerson said that Bernard had been on the phone this morning and had gotten a pretty good deal saying they would be $169.00 a piece.  Amerson noted that it had a wide angle and was high definition.  Myrick asked about infra red, Bernard said that with these you didn’t need it.

 

 

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Council Meeting

December 16, 2013

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Myrick motioned to purchase 6 cameras for P.D. , Myrick later rescinded his motion after discussion of the necessity of an extra one back up.

 

Moore made motion to purchase 5 of the body cams, seconded by Scott, no opposition, motion carried.

 

Sgt Hughes presented council with quotes for computers for the police car, so that they could run their own tags and not depend on the county. Mayor Horne asked how long the quote was good for, Hughes said for 30 days. Scott said the quote read 1-10-2014. Hughes said the last quote he received was for $29,000.00 but can now out fit the cars for $7,481.00. McRee asked about the ability to write citations from the vehicle, Hughes said that they were not going to do the E-tickets.  Hughes said that it would benefit them, because sometimes when they need to run a tag with the county, they are unable to get an immediate response because they are tied up with something else. Mayor Horne questioned Amerson about the necessity of the computer systems right now. Amerson said that it wasn’t anything they had to have right now, noting that there was a need for it, but that they could do without it, saying that it would be safer for the officers if they had them, because you could have the information on the vehicle before approaching the vehicle.  Discussion ensued about the cost of the monthly charge from Verizon for the hot spots, and other initial set up cost for the systems.

 

Motion to table discussion until January was made by Moore, seconded by Myrick, no opposition, motion carried.

 

Budget Discussion:

 

Roberts said that she wanted to go over something real quick, that she felt like Mr. Gene had thought she had over road the information for the 2014 budget he had given her. Roberts informed council that earlier in the year, she had sent some information over to Kathy Ross at USDA, saying that with the current rates the city had right now, the water fund was not going to be able to support itself, asking council to look over the water department’s proposed budget, saying that the $15,179.59 was not going to carry over to 2014, saying that even though the garbage fees shows as income for the water department; at the end of the year when they are audited that amount is taken out, and that is why you are always showing a negative in the audit. Roberts asked council to look at the water proposed revenue for 2014 noting that the $100,500 would be about all the revenue that the water department would be taking in, and that when you look at your expenditures of $182,380, noting that 100,000 was not going to cover a $182,380 budget.  Roberts explained that she had come up with a possible solution, saying

City of McIntyre

Council Meeting

December 16, 2013

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that what if you take one of the guys out of the water department and put him in the street department, therefore decreasing some expenses, trying to match the expenses to the revenues. Roberts said that after removing Mark from the Water Department on paper only, you would decrease the water expenditures down to about $126,790, but then you would still have a shortage based on the amount of revenue received from water payments of only  100,500, would make you still short about $26,000. Roberts suggested increasing water rates at the lowest possible increase. Roberts explained that if you increased the base amount by .50 for everyone, residential and commercial and increased the per thousand from $1.80 to $2.20 for residential and from $2.00 to $2.20 for commercial would increase the revenue about $26,500, that way you would cover the $126,790.00 budget, informing council that you would decrease the budget by $56,140, if the changes were approved, explaining once the sewer was underway you could move Mark back if the Water Department was strong enough to carry the expenditures.  Roberts said that that was the best solution that she could come up with, because she had already been told by Ross that there would have to be an increased based on the information that had already been sent, and to try to cover an $182,000 budget would be a major water rate increase.

 

Mayor Horne asked about the Affordable Care Act, if employees wanted to opt out for that, Clerk said that they could, but didn’t understand why they would want to. Mayor Horne said that she understood that, but it was a cost that may have to be looked at, and that also she had been informed that Lamont may not be here next year and wanted to know if the city should hire someone else for the street dept. Moore said with Lamont to wait and see, and if he leaves we will cross that bridge when we come to it.

 

Roberts said that she wanted to point out on the budget, looking at the fire department noting that they wanted to buy a $185,000 truck, and if the city bought that truck, they would have a negative figure, but if you don’t buy the truck it will be good. Scott asked what was wrong with the truck they had, Mayor Horne said it was different type of truck, that it was a brush fire truck. Moore said that it would be the same kind of truck that Fountain drove now. Mayor Horne said that the truck Mr. Fountain drove worked fine, and had only be payment free for the fire department a couple of years, and didn’t see a need for it. Moore said that the present truck came from the forestry service. Scott asked if we use the truck now, Moore said yes, that every time there is a call, Mr. Fountain drives it. Myrick asked what was wrong with it, or if they just wanted another one. Moore said he guessed they just wanted to replace that one.  Moore said that you could probably buy one from surplus for $20,000 or less. Scott asked about the money for the surplus equipment the Fire Department; Roberts said that they had received it. Mayor Horne asked if there was a need for the fire Truck, Scott said not right now. 

 

Roberts went over the revenues for the budget.

 

 

City of McIntyre

Council Meeting

December 16, 2013

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Mayor Horne asked about the capital amount budgeted in the Fire Department and equipment cost of $16,000. Roberts explained that she did not know what the equipment was for, that all she got was a bill. Mayor Horne advised Roberts to send a letter stating that they were to get purchase orders for any purchase, so that they could keep up with it, saying that it should be discussed at the table, Roberts said that at least by the Mayor.

 

Roberts said that she had kept the amount for Paws and Claws at $2,500, and that she had been questioned by a couple of people about the contribution, but explained to them that it would be left in there, but that it was up to council whether or not it stayed. Roberts said that she had also left the library at $12,000.

 

Scott said that she thought the reason we got Mark was so that we wouldn’t have to use Paws and Claws. Moore said that he would suggest that when Mark picks up a dog, that he call Paws and Claws and see if they could pick the dog up.  Scott said that they had already tried that, and was told that they had nowhere to keep the dogs. Mayor Horne asked Moore if he was trying to make sure that Paws and Claws kept money coming in, Moore said no, that he just hated seeing dogs put to death.  Roberts said that the Vet was working with Paws and Claws, that if they had one they thought was adoptable, they would call, and that they were working together. Mayor Horne asked why they weren’t doing that at the start, that the city was giving them money.  Mayor Horne said that what really bothered her was that no one goes to the City of Gordon or Irwinton and tries to beat them over the head like they do the city of McIntyre, saying that someone always had an excuse, noting that she didn’t care if it was the library board or Paws and Claws, that somebody always has an excuse for somebody, saying that we call Paws and Claws to come pick up these animals,  saying that the city has already given $10,000 at one time and another big chunk of money and they will not come over here, noting that they pick up everybody else’s animals but will not come to McIntyre. Carswell noted an incident earlier in the year with a Dog Paws and Claws was suppose to pick up, saying he ended up keeping the dog for over 6 months.

 

It was agreed to delete the amount for Paws and Claws.

 

Carswell noted that if approached by Paws and Claws that council inform them that they had decided on in-house services and that it was working well for the city. Carswell also noted many different events that took place throughout the city for support for Paws and Claws.

 

Moore said that he would like to see the library get $15,000, that he didn’t want to see the library get hurt, noting that if they were operating the library on $40,000 per year, then they were pretty efficient. Mixon said that the library wouldn’t even give the right amount of money that they are getting from other places. Scott said that they had someone else doing the budget now and that it looked a lot better

City of McIntyre

Council Meeting

December 16, 2013

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than it did before.  Moore said that they are only seeking a $40,000 budget and $15,000 from McIntyre. Mixon asked what they were asking from everyone else. Moore said $20,000 from the county, and that they were being realistic in knowing that they were going to get very little from Irwinton and nothing from Toomsboro or Allentown, Danville. Moore said that $40,000 is their total for their budget, and that McIntyre would have to give the $15,000 for them to reach that. 

 

Mayor Horne asked about the cost of health insurance for each department, Roberts gave figures for each department. Horne noted the estimated cost of $119.000.

 

Mayor Horne asked if that was all for administrative, Roberts said that she hadn’t really changed anything. Mayor Horne asked about council travel, Roberts said that she had that at $26,000. Mayor Horne questioned what events council attended. Roberts said that the majority of council went to Mayors Day, Savannah Conference, RC conference in St. Simons and that there were some classes throughout the year that GMA offered that some council attended. Moore said that you could save some money there if you took the away the $1.00 mile.  Carswell asked if Mayor wanted to put a cap on it, to reduce the cost.

 

Carswell said that council needed to agree on an amount and leave it at that instead of always trying it change it and keep things in an up roar. Mayor Horne said that the city could take that $15,000 and put computers in the citizen’s home, Scott said it would cost more than $15,000. 

 

Moore said that he understood why Mark may need to be switched to the Street Department and that he didn’t have any problem with it. Mayor Horne said she didn’t understand, that we had to pay him either way, Scott said but if you didn’t then the water bills would have to go up. Moore said the bills are going up either way. Roberts said that she was trying to keep the increase at the minimalist as she could, noting that if we had to cover a $182,000 budget at the revenues we have right now that we are not going to make it, and that USDA is going to come in and make us, and if we can’t keep it at a minimum, then USDA is going to put it where ever they want to.  Mayor Horne asked that once they get started with the sewage, would they be cutting more trees. Carswell said that they would, Moore said that yes it would be clear cut. Mayor Horne asked it that money would be going into the water department. Roberts said that right now you can call this anything you want, a temporary fix, whatever, this is to show USDA that we are supporting our water system and once the city starts receiving revenue from the sewer things may be different and the city may be able to add two more people to the water department, that it was just something that can’t be predicted because there isn’t anything to predict it on, but that the city can now based on what it has and the water department can’t make it.  Roberts said that once she sends the current information to Ross, that she is going to come back and say you

City of McIntyre

Council Meeting

December 16, 2013

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can’t do that, that the City isn’t even supporting the water department now, noting that it was in the letter of conditions, telling the city that it is not making enough money to cover it and that we had to do something, and that the city did, but what the city did wasn’t good enough, that it was still showing a negative, and what the city was going to have to do is figure out a way to do it ourselves or USDA was going to do it for the city.  Mayor Horne asked what was the city doing in the Water Department that was causing us to lose so much money. Roberts said that you had two people in the water department making $40,000 per year, that’s $80,000, then you only have $20,000 to cover your expenditures, such as health insurance, electricity , telephone, noting that the two highest items were your salary and health insurance and you reduce it by $60,000-$70,000. Roberts said that the water department made a lot of overtime, over $10,000 this year. Mayor Horne noted that would need to be monitored. Roberts said that she had suggested to Myrick to train one of the street guys to come in and help in cases of after hours, to cut the cost of over time.  Scott suggested that the thing that could be done was that for ever how many hours of overtime worked they take the same amount of time off during that week and that if they have to come in on the weekend, then they take that time off during the week. Moore asked McRee if they could do that. McRee said that council was in charge of the work schedule, saying that it’s the number of hours they work, and that council can dictate the days they work.  Myrick said that a lot of that was during the time we had so much trouble with the pumps. Mayor Horne said still they had too much in overtime, and asked if they came in on the weekends to do things. Roberts said yes for the chemicals, Mayor Horne said that then they could take the time off during the week. Moore asked that if they work 8 hours a day, then anything over the 8 is overtime. McRee said that it is based hours per week, not hours per day. Amerson said that the weekend hours were considered call out hours; Mayor Horne said that could be changed.

 

Carswell said that he wanted to set a work schedule and set the salary for the park at $8,000, with set hours throughout the week and on the weekend. 

 

Roberts informed Carswell that she had increased the amount in events from $7,000 to $9,000, to cover the parade and Christmas dinner. Mayor Horne questioned capital outlay for the park, Carswell said that it could be decreased by half, that there wasn’t really anything they needed this year.  Mayor Horne said that she wished they could go solar at the park. Carswell said that Tony was working on the lights.

 

Moore asked clerk if the city was set up for the retirement fund, clerk said that it was in every department.

 

Carswell said that they had contacted someone about rides for May Day, but hasn’t heard anything yet, really didn’t know if they needed to move monies, or if they would just charge them like all other vendors.

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Council Meeting

December 16, 2013

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Roberts asked about the Fire Dept, did council want to take out the fire truck or leave it, it was agreed to take it out.

 

Mayor Horne asked that when someone has been here six months, do they get a raise; Roberts said that it was not mandated.  Scott asked clerk how Ms. Sanders was doing; Roberts said that she was doing well. Scott agreed to an increase, Mayor Horne advised that Scott, Mixon and Roberts get together and discuss.

 

Mayor Horne said that she had concerns about mosquito spraying, but didn’t believe much spraying had been done. Moore said that he knew that Antion was spraying in the morning and Courtney was at night. Scott asked how long it took to go around the city, Moore said that if you just went around the city, it wouldn’t take very long, but all the roads, it usually takes about 2 hours per spray.

 

Carswell asked Moore if he could get the tractor at the park and see what may be wrong with it. 

 

Mryick asked if they were putting oil in the sprayer to keep the carburetor from clogging up, Moore said that they did, and also advised them to every so often to start it up.

 

Roberts asked if there were any more changes that needed to be made to the budget. Mayor Horne advised to do the changes. Mayor Horne advised giving Paws and Claws $500.00, discussion was ensued by Carswell about the amount of increase, and asked Roberts if she believes Linda deserved more than the 3%, Roberts said that she believed she did.  It was agreed to give Linda $1.00 per hour beginning after her 6 months.

 

Mayor asked about getting the budget in the paper, Roberts said that if you wanted to you could look at it again at the first meeting in January; agree on it, get it in the paper and hold the public hearing prior to the second meeting.

 

Mayor Horne thanked everyone for their participation at the Gordon Parade. Myrick asked about getting a trailer just for the parade.

 

Motion to adjourn was made by Myrick, seconded by Scott, no opposition, motion carried.

_____________________________                   _____________________________

Mayor                                                                                   Attest

 

______________________20_____

 

 

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