City of McIntyre
December 17, 2012
Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore.
Present were: Mayor Vicki Horne, Council members, Vickie Mixon, Rico Myrick, John Carswell, Katherine Scott, and Eugene Moore, also present were Clerk Pamela Roberts, City Attorney David McRee, Chief Wayne Amerson and Assistant Clerk Takita Anderson.
Approval of November minutes was postponed due to errors and to be approved at next council meeting.
Mayor Horne addressed agenda, Denise Brookins with the Middle Georgia Regional Commission was first on agenda, but was not present; Mayor Horne said that we would come back to her if she arrives.
Roberts stated that she had received two bids for the garbage contract. The first bid was from Discount Disposal. Roberts said that Dixon proposed $6.00 per house, per month for the City of McIntyre, and that services would be provided by one truck in one day. Discount Disposal would provide the city with 95-gallon roadside containers and conduct all maintenance required for the term of the contract. Extra containers would be left at the city shop for new residence. Containers would be put outside the road with the exceptions of handicap and elderly that are unable to service themselves and in addition they will continue to pick up any excess household trash left beside cans. Discount will use Wolfcreek Landfield, and be responsible for all tipping fees.
Roberts said that the other bid was from Advanced Disposal, which read they would pick up once a week; provide 95-gallon cart garbage service for $5.37 per month. Roberts said that the bid also read that they would provide free garbage service to City Hall at a value of $153.60 annually. Questions were asked about the 5.37 per month, wanting to know if this was per container. Council member Mixon said that there was a representative from Advanced, Patricia Mixon. Mayor Horne asked P. Mixon if the $5.37 was per container, per week. P. Mixon said that she did not put the bid together but the $5.37 was to her understanding per container. Mayor Horne passed bid to David McRee who read the bid as 5.37 per month, and asked if the other bid said per house. Roberts said that the bid read 6.00 per house per month. McRee asked if the city had customers with more than one container. Roberts said that they had several with more than one container, McRee asked how they were billed, Roberts said by container. Scott asked how much did the City pay now. Roberts said that we pay Discount 6.25 per container per pick up now. The question was asked about the cost difference between the bids. Roberts said that there was a .63-cent difference. Myrick made motion that the City keeps Discount Disposal, that the service had been good with them. Mayor Horne said that there was a motion; Carswell asked if that was the one at $6.00, Roberts said that it was. Carwell asked that if the city went with the 5.37 would the service be the same, would the pickup day be the same and were they going to pick up for the elderly and handicapped. Mayor Horne addressed P. Mixon with these questions. P. Mixon said that they do handle the disable backdoor pickup, but was uncertain as to what day the pick up would be. Mayor Horne asked it there was someone she could contact concerning these questions. P. Mixon said there was. Mayor Horne said that they would come back to the topic, once Ms. Mixon had the answers.
City of McIntyre
December 17, 2012
Roberts said that she had received two bids for the sidewalk project, one from Martin’s which read, Provide all labor, materials and equipment to form, pour and finish concrete sidewalk and ADA landings per drawings at City Hall, and that payment would be due within 7days upon completion. Bid amount was $9,600.00
Roberts presented bid from Shinholster construction which read finish concrete at city hall for $3,400.00.
Carswell said that the $3,400 bid is from when council said they would provide the materials for the job, so this bid was for labor only, and that now they needed the cost of the materials. Mayor Horne asked if Martins included the labor and materials. Roberts said that it did. McRee asked what the bid specifications read. McRee said that we needed to look at the advertisement and see who complied with the requirements. Conversation ensued among council members of the cost of materials. Mixon asked if we advertised that the city would be providing the materials, Moore said no that we did not. Mixon said that it was an incomplete bid; Moore said that he didn’t think so. Mixon said that if they cannot bid on the specks that were advertised then the city shouldn’t accept the bid. Carswell asked if Shinholster came in to pick up the information or was he presenting a bid on other information he had received. Mayor Horne looked over the bid and said that it looked incomplete to her. Moore made motion to accept the bid from Martin’s for $9,600.00 to do the concrete work, seconding the motion was Scott, no opposition, motion carried.
Carswell asked Martin when he would start, Martin said that he would like to start on Wednesday, but didn’t want to make any promises, but that it would be within the next 30 days.
Patricia Mixon said that she had confirmed that the garbage pickup would be on Mondays and the backdoor pickup for the disabled.
Mayor Horne asked P. Mixon if the contract was for two years. P. Mixon said that she believed it was. Roberts said that the ad read that it was a 2-year contract. Carswell asked if Dixon was the company that we currently use, Roberts said that it was. Carswell said that personally he had no issue with Discount, that he had seen them pick up trash on the side of the road and ditches, where the wind or dogs had strewed it. Carswell said that he liked the service from Discount, and wanted to know if the .63-cent savings would be worth loosing that service. Carswell seconded Myrick’s earlier motion to keep Discount Disposal, voting for the motion was Carswell, Myrick, Scott, Moore voted against the motion, abstaining from vote was Vickie Mixon, motion carried.
Roberts presented bids for the piping at the new water building. Roberts presented a bid from Reynolds piping that read, they would furnish the labor, tools, equipment, materials, and supervision to install the piping for the development of the new well house for the City of McIntyre. The bid included stainless steel piping to be SCH40316L, and all other piping as noted on the drawing, the bid excluded electrical, chemical equipment, and meters, bid was for $24,575.00. Roberts read the other bid from Washington County Machine Shop which read that they would install piping to new chemical feed building as shown on drawing, excavate and make new tie ins to Stainless Steel lines to building, install new water line from building to existing 4”
City of McIntyre
December 17, 2012
main, and that they would furnish labor and equipment, for the sum of $29,674.83. Mixon made motion to accept Reynolds’s Piping Services bid for $24,575.00, Mayor Horne asked where was Reynolds Piping, Roberts stated that they had a McIntyre address. Mixon and Moore both said that they were located on Highway 57. Myrick asked if Reynolds was going to do the hookup. Moore said that he assumed they would, that they went by the drawings. Seconding the motion was Moore, no opposition, motion carried.
Mayor Horne welcomed Denise Brookins. Ms. Brookins said that she appreciated the opportunity to speak. Brookins said that about a month ago the RC had received a request to assist the city with the National Flood Insurance application. Brookins explained that once the city become a member, it would allow the community residents, if they chose to do so, get flood insurance. Brookins explained the procedure in which to become a member, the city would first have to complete the application, which they would assist with, then the city would have to adopt a resolution of intent to participate, then the city would have to adopt the flood insurance ordinance. Brookins explained that it was a completely voluntary program. Mayor Horne asked if there was a fee associated with the program, and what paperwork was involved. Brookins said that there were no fees, and all the city would have to do is complete the application, adopt the resolution and ordinance. Horne commented that she was glad the clerk was working on this, and with weather so unpredictable, she felt this was something the city needed to be involved with and thanked Brookins for coming. Moore asked if they knew how many residence and business were located in the flood plain. Brookins said that they had one of their GIS people working on that, but based on the information that they did have with FEMA, it looked to be a rather large area. Brookins distributed maps of possible flood areas. McRee suggested tabling the discussion until everyone had read the ordinance, because of some of the stipulations within the ordinance. Moore made motion to table discussion of the flood plan, seconding was Myrick, no opposition, motion carried.
Moore had no report.
Scott had no report.
Mryick said that he knew everyone was aware of the issues Irwinton was having with their water, and that our guys went over to assist this past weekend and wanted to thank those guys for their work with Irwinton.
McRee stated that there was a little holiday gift for everyone to enjoy and hoped that everyone had a Merry Christmas.
Myrick said that he would like to thank Discount Disposal for the their years of service. Dixon said that he appreciated the opportunity to serve McIntyre, and said that they would continue to offer the same service as they had in the past.
Roberts said that she wanted to thank council and mayor for their support during the illness and death of her mother.
City of McIntyre
December 17, 2012
Amerson had no report.
Horne said that she wanted to piggyback on what Myrick had said, that the Irwinton water department had a crisis and that our guys stepped up, and went over there and pretty much took charge of the situation, which really helped them, and that our fire department help out too, and that she wanted to thank them all.
Horne notified council that the Myrick family had a death in the family, to keep them in their prayers.
Roberts reminded council of the Christmas Dinner on Friday, beginning at 6pm.
With no further business to discuss, Mixon made motion for adjournment, seconded by Carswell, no opposition, motion carried.
Mayor Horne wished everyone a happy and safe holiday season.