McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.


Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

February 3, 2014

City of McIntyre

Council Meeting

February 3, 2014

Page 1


Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore.


Present were: Mayor Vicki Horne, Council members Eugene Moore, Katherine Scott, and Rico Myrick, absent were Vickie Mixon and John Carswell, also present were Clerk Pamela Roberts, Chief Wayne Amerson and City Attorney David McRee.


Minutes from the January 6, 2014 meeting were presented, motion to approve minutes as presented was made by Myrick, seconded by Scott, no opposition, motion carried.


Agenda presented no new business.


Agenda presented old business as the approval of the 2014 Budget.


Mayor Horne welcomed Sherry Melton with ALEN, who presented council with information about computer systems for the police cars. Melton explained that the officers would be provided with the ability to run tags and Driver License at stops or prior to stops. Melton also explained that each officer would need to be GCIC certified and would have secure pass codes to enter into the system.  Melton also said that the system reported for all 50 states, and included the ability to search for immigrants and required very minimum IT management.  Melton also informed council of the Chief/Administrator’s ability to track where officers were located, and that officers would have the ability to communicate with each other and other agencies such as Wilkinson County Sheriff’s Department or Georgia State Patrol, if they have the access codes from those departments.   Melton explained that the system was real time, because it is a web based program, and that each officer would have their own codes and code cards to enter into the system.  Mayor questioned Melton about cost of the equipment and what would be the annual cost. Melton had copies of quote and went over item break down with Mayor and Council, noting that the upfront, onetime cost would be $1,580.00, the cost of the equipment would be $5,481.00 and a quarterly cost of $360.00. Mayor Horne questioned the cost of the hot spots from Verizon; Clerk said that the quoted price was $37.99 per month for each hot spot, and no equipment cost. Mayor Horne asked about the yearly cost and Roberts said that she estimated around $3,284 per year. Discussion ensued among council and mayor about how many hot spots could be utilized, and wondered if two hot spots would be sufficient, noting that this could be one way of cutting some yearly cost for the system.


Motion to do whole project with four hot spots was made by Myrick, seconded by Scott, Moore asked if everything could be paid for except the hot spots using SPLOST funds, Mayor said not the maintenance fee, McRee said the hotspots could be paid for with SPLOST just not the monthly fees. No opposition, motion carried.


City of McIntyre

Council Meeting

February 3, 2014

Page 2





Moore said that he had two things, the first the walkway and the concrete for the veterans memorial, saying that he had a price of $1,800 from Martin’s , noting that it would be 4 ft wide and a 20 ft walkway, and the monument would be sitting on a 8X12 concrete pad.  Mayor Horne asked if there was a clarification on how it would be set up, and that she thought they had talked about some benches. Moore said that there would be two benches and the memorial would be sitting in the middle. Scott asked where the monument was going; Moore said that it would be sitting to the left of the front of City Hall clear of the pecan trees facing 4th street.


Moore motioned that council accept Chris Martins bid for $1,800 to pour the sidewalk and the pad for the veterans memorial, seconding the motion was Scott, no opposition, motion carried.


Mayor Horne asked about lighting, Moore said that the city would light it, but wasn’t included in this price. Scott asked was it a street light, Moore said no, a flood light, Mayor Horne said something that would shine on the monument.


Moore said that you had to get out of your car and walk to see how bad Vinson Road was and that he had gotten Mr. Shepherd to look at it with him, noting that the city had 6,340 sq foot of asphalt, citing a 200 foot long strip down to the carwash that is in bad condition, and a strip approximately 65 foot long at Chalkminers Diner on the curve in bad condition and a strip in front of the Union Hall on past the Church about another 160 feet. Mayor Horne asked about the cost, Moore said that it would be $21,600 and that Shepherd would dig out the places and put 4 inches of Asphalt in them. Moore said that it was talked about putting gravel in some low spots; Moore told Shepherd that the city had about three truck loads available if needed after the asphalt was dug out and that they would use the gravel that the city had in stock.  Mayor Horne asked Roberts how much was in the SPLOST funds, Roberts said about $61,000.00, Myrick asked how much it would be to pave all of Vinson Road, Moore said around 354,000. Moore said that this would be digging out one side and patching the east bound lane, noting that doing this much, the road still is in bad shape and that if nothing is done, then the city wouldn’t have much of a road there.  Mayor Horne asked when the city would be getting more SPLOST funds; Roberts said that she believed the new one started this year. Scott made motion to approve parts of Vinson Road being paved using SPLOST funds, seconding the motion was Moore, no opposition, motion carried.


Mayor Horne thanked Moore for getting the veterans memorial done, Moore said that it should be delivered sometime this month.

City of McIntyre

Council Meeting

February 3, 2014

Page 3




Scott had no report.


Myrick asked about the cost of getting the back hoe closed in. Moore said probably around $20,000. Scott asked what was wrong with it. Myrick said that when it’s cold it’s hard to use it without a cab. Scott asked how much they used the backhoe.  Moore said that they had leaks almost every day last week.  Myrick said that the backhoe had low hours, and wondered how much they might get for a trade in.  Mayor Horne advised Myrick to check into it.


Myrick spoke of an issue at 232 Vinson Road noting that the water had been cut off and that due to a faulty valve water had gotten into the pipes, causing approximately $100 worth of pipe damage.

Myrick said that homeowner was looking for reimbursement. Scott said that the homeowners knew the water wasn’t off, Myrick noted that no one was staying there. Mayor Horne said that another incident occurred with Ms. Bell, saying that she had called Willie to look at it, noting that Willie had informed her that she needed a cutoff valve going into the house.  Mayor Horne asked McRee if the city was liable, McRee said that if the water is suppose to be cut off and it comes through there because of our faulty equipment leading the water to come into the customers pipe, then it’s a possibility it’s our fault.  

Conversation ensued concerning Ms. Bell’s situation, whether or not the water was trying to be cut off after the pipes busted or not, Mayor Horne said that she did not have all the information that Ms. Bell had attempted to contact Willie about helping repair the line. McRee noted that council would have to look at the information on each incident to determine the liability to the city, giving a scenario of a customer who had came to city hall to disconnect services, and the city terminated, but due to a faulty cut off valve water entered into the pipes and they burst, then the liability would fall to the city, but if the customer who is not suppose to be using the city’s valve to cut their water off , who is suppose to have their own cut off valve, does cut their water off it would be less likely the city’s fault.  Mayor Horne said that she had told Ms. Bell that Willie had told her that she needed a cut off valve. Scott made motion to approve paying James the $100.00, seconded by Moore, voting for the motion was Scott and Moore, abstaining from the motion was Myrick, due to conflict of interest, motion carried.


McRee had no report.


Amerson reported that he had tested the siren and that it works fine, saying he would be in training Monday and Tuesday of next week and be back Wednesday.


Moore asked about the Easements, McRee said that he had sent some things to Meg last week and things should be coming back to the city for signatures soon.


City of McIntyre

Council Meeting

February 3, 2014

Page 4


Roberts reported that she had posted notification from EPD for the approval of the application for the Land Application System, and that she had returned the letter to EPD notifying them of the posting and the running of the notice.


Mayor advised updating the web site, Roberts said that she was in the process of updating it, that she had already put the City’s E-Verify number on there and the notice from USDA.


Roberts advised council that the federal government was making it that any contract between the city and contractor that is $2,500 or more must present the city must a copy of liability insurance and E-Verfy information, noting that it had to be done for each job, not for the year. McRee said that it was primarily to make sure no one was employing illegal immigrants.

Scott questioned Clerk about the Campaign Contribution form, Roberts said that from what she understood the one that was done on January 31st,  2014 will be the last Campaign Contribution report that will need to done, but that the personal financial disclosure form would need to be done yearly. Scott said that she thought it was just one time, Roberts said that she thought that too, but from what she read today, it would be yearly, but would get better clarification. Roberts also informed council that they would need to sign an affidavit saying they would not receive or expend funds above $2,500, but thought it was only to be filed for an election year but again would get clarification.  


Mayor Horne said that they had the public hearing on the budget, so now was the time to discuss any concerns or issues. Motion to accept the budget for 2014 was made by Scott, seconded by Myrick, no opposition, motion carried.


Mayor Horne notified council that Mixon was at the Medical Center, but thought she was doing better.


Mayor Horne informed Moore that he would be losing an employee and wanted to see how the city was going to handle that.


Moore said that probably next month the city run an ad in the paper, and suggested that when the city does, they do it part-time for at least six months, saying that it needed to be run in the local paper and the labor department, advertising for a light equipment operator. Mayor Horne said that the last time they went with the Department of Labor the group they sent was hairy, noting that some came in with missing parts of the background. Scott asked Moore how many days was he talking about for part-time, Moore said four.  Moore asked if they had changed the law to less than 30 now, McRee said that it was 32, Moore said that with the affordable health care act, they were talking about changing that, McRee said the clerk could check with Department of Labor. Scott asked about the part-time for six months,

City of McIntyre

Council Meeting

February 3, 2014

Page 5


Moore said six months part-time before they become eligible for full time. Moore said that the rate he thought should be at least $8.50 per hour, Mayor said that she thought that would depend on experience, Moore said that if you base it on experience, you might have someone come in with about 15 years of experience running a lawn mower, wanting $20.00 per hour. Moore said that one other issue that came up before, that was never done, was the requirement of the class B-CDL license, and that they never had anyone pass the class B test, saying that is the reason every time they have to get asphalt they can only get six tons, Scott asked why, Moore said that was because they could operate a 26,000lb truck without CDL’s. Mayor asked that if they had CDL’s were you still talking about $8.50. Moore said that probably not, Mayor Horne said that she didn’t think so; Moore said that you had people now making $9.00 per hour. Moore noted that the County paid about $10.75 and that Gordon advertised at $10.65 for street personnel.  Myrick said that it was about a wasted trip for six tons; Scott asked if the asphalt was free, Moore said no, Scott asked how far they had to go, Myrick said to 49, Moore said to the rock quarry on 49. Moore said that about six tons was the max without CDL’s. Conversation ensued about employees required to get CDL’s and Mayor Horne said that the city had dropped the ball.


Gallery Comments and Questions:


Ms. Martin said that there was two street lights out on Pine Circle, Moore said that he knew of four others out, but not the ones on Pine Circle.


Motion to adjourn was made by Myrick, seconded by Scott, no opposition, motion carried.





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Mayor                                                                                   Attest



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