City of McIntyre
January 6, 2014
Meeting was called to order by Mayor Vicki Horne, led in prayer by Council member Eugene Moore.
Present were: Mayor Vicki Horne, Council members, Eugene Moore, Katherine Scott, and Rico Myrick, absent was John Carswell, and Vickie Mixon arrived at 5:30pm, also present were Chief Wayne Amerson, Clerk Pamela Roberts, and City Attorney David McRee.
Motion to approve minutes as stated was made by Myrick, seconded by Scott, no opposition, motion carried.
Moore, Scott, Myrick nor Amerson had reports.
McRee stated that the rest of the survey drawings from Mr. Farmer got delivered to him right around Christmas, saying that Meg had gotten him the initial drafts of the easement agreements last Thursday and was working through those and hoped to have those finished by next Monday, hoping to have them reviewed by the weekend and back to Meg so they can finalize them and get them back to the city, so they could begin getting them signed.
Myrick questioned One Call, Clerk said that council never made a decision, Mayor Horne said that they would go back to the drawing board with that.
Mayor Horne said that she did not know what the outcome was going to be with Vickie as far as her being here, and that she hated to make a decision about putting someone over Administrative without talking with first, stating that she had some health issues going on, and eventually the Mayor was going to have to make a decision, but that she would talk with Mixon this week, and that she was probably going to put Scott over the department for accountability.
Mayor Horne addressed the 2014 Budget. Roberts said that she had replaced pages 2, 3 and 8, to include the $800 Mayor Horne wanted in for Drug Testing. Roberts said that she had gone back and done the corrections that were talked about at the last meeting saying that she had put the library back at $15,000, and had added the $2,000 for groundbreaking, and had pulled the monies from capital from the Fire Department for the truck and put it at $5,000, and had reduced the salary from the park from $12,000 to $8,000 and had included a 2014 proposed budget summary page, noting the revenues from the general and water fund. Roberts addressed the issue of increasing the water rates with council.
Mayor Horne asked what would the increases be, Roberts explained that the increase would be for the minimum bill of $17.00 that itwould go to $17.50 and the $1.80 per 1,000 would go to $2.20 for
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January 6, 2014
residential and that commercial would be $22.50 for 2,000 and $2.20 per 1,000. Moore asked if the price increase had to be run in the paper, Clerk said that she didn’t believe so, but asked McRee, McRee said that it did not, but that council had to do it separately from the budget, and had to have a motion to increase it from this rate to that rate, and be passed like an ordinance. Mayor Horne said that she wanted to let the citizens know, Roberts said that they could send out a letter this week. Roberts said that it wouldn’t go into effect until the February billing. Moore questioned the minimum for residential as $17.50 for the first 2,000 and for commercial $22.50, Roberts said yes if you do the increase. Myrick asked where that rate come from, Roberts said that she increased everyone’s rate by .50. Roberts said that most of the over 2,000 was going to come from your commercial, Myrick asked what was Gordon’s rates, Roberts said that she did not know. Myrick asked why not increase the commercial instead of the residential, Roberts said that you could do it any way you wanted. Moore asked how many commercial accounts did the city have; Roberts said including Church’s you probably had about 50. McRee said that eventually USDA was going to make the city’s rate get to a certain level, and if it’s not at that level yet, then you may be better off doing it this way, in stages. Moore said that you would have to increase commercial quite a bit to make up the difference, Roberts said yes, because you have more residential than you had commercial.
Moore made motion to increase each one by .50 like Pam has, $17.50 minimum for residential, and $22.50 minimum for commercial, Mayor Horne asked if that was going to get the city where it needed to be, Roberts said that if she did the figures correctly, it was going to get the city real close if not a little over, Roberts asked Moore if his motion included the increase for over 2000, Moore said yes. Myrick asked the Mayor what she was thinking, Mayor Horne said that she was hoping that we wouldn’t have to do it again next year, and that in about 2 ½ years the city would have sewage, and that her question was, what was the approximate gallons used per house hold, and what was the average cost. Roberts said that it was hard to say, that some people may use around 3,000 gallons, some less, but that Rindt-McDuff had it figured on an average usage per household at 5,000 gallons, but that you had some people that didn’t even use 1,000. Mayor Horned questioned the average bill, Roberts said that most paid around $25, but some came in with $30-35, but then you had some that come in with $40, but not too many, noting that her personal bill averaged around $25.00 and she used about 7,000 gallons a month, but that you had several elderly people that only used 1,700, 1,900 or 900 gallons a month. Myrick asked how, if the city got a housing development, they would be rated, would it be on a separate meter or like Brewers Apts. Roberts said no, that those were grandfathered in, that the housing would be per unit. Roberts explained that Brewer paid a minimum for each apartment but paid the usage on one meter. Mayor Horne reiterated that the citizens needed to be informed of an increase. Myrick asked that when the sewage came what would the average bill look like, $50.00. Roberts said that yes, because the minimum for sewage was going to be around $30.00, and add the water, that yes you were probably looking at a fifty something bill, but the thing about it was, after the first year and you have
City of McIntyre
January 6, 2014
generated some income, you could go back and decrease your rates, noting that this was not set in stone for the next hundred years. Mayor Horne said that the city was hoping that the Court house and jail would tie into it. Scott seconded motion, no opposition, motion carried.
It was agreed to run the budget in the paper, and the public hearing was set for 4:30 on February 3, 2014.
Motion to cancel January 20th, 2014 meeting was made by Moore, seconded by Myrick, no opposition, motion carried.
Mayor Horne asked about the raise for Linda Sanders, Roberts said that she had included the increase for Linda, Mayor Horne asked how much was if for, Roberts said it was for a dollar.
Motion to increase Linda Sanders pay by a dollar per hour was made by Scott, seconded by Myrick, no opposition, motion carried.
Myrick asked about training for Linda, Mayor Horne said that Linda wasn’t interested in a whole lot of training, but that she would do it if it was local, that she didn’t like driving long distance. Roberts said that she had begun working with Linda on training. Roberts said that they would be putting a mock quickbook program on Linda’s computer to help in training.
Roberts informed council that she would be out of town for January 16, 17 and 18th for IIMC training in Albany.
Mayor Horne questioned the rehiring of employees. Roberts and McRee stepped out of the meeting to read portions of the charter, and came back to report that it read about the re-appointment of Attorney, Chief of Police, Fire Chief and Clerk.
Moore asked if the new charter had been signed by the governor yet. Mayor Horne said that she thought they had approved it, but didn’t know who had signed it. Moore said that it didn’t repel any part of it, that the only change he could remember was the creation of the department of recreation. Mayor Horne said that she knew that they had gone from page to page reviewing and making changes to the charter, and that RDC had sent it in, and was suppose to update the charter. Moore said that Bubber Epps had told him that it was approved.
Moore said that council had table the discussion on the computers for the police department, and asked Wayne if he had found a place in his budget for it. Amerson said that he had $2,500 in capital outlay that
City of McIntyre
January 6, 2014
would almost cover it, but he had planned on purchasing a new lap top, because his was no good. Mayor Horne asked if you could use SPLOST for the computers. Amerson said that yes you could but he was talking about monies for the maintenance fees. Mayor Horne said that couldn’t you purchase even the lap top. McRee said that you could if it was for public safety. Amerson said that if you could do that then he could move up the capital to computers to cover the cost of the maintenance fees.
Mayor Horne asked if they could see how it runs, and if it worked for the city, and was feasible to pay year after year. Amerson said that if he saw where it wasn’t working for them, that he would discontinue the service. Myrick asked if it was the same equipment that Chapman uses at the county, Amerson said that it was similar, but not exact. Myrick asked if there was a way they could come and hook one up, so that they could see how it run for awhile to see how it worked, and the reasoning for the questions, was that they had just purchased some cameras for the buses and they were not working correctly. Amerson asked Sgt. Hughes about a demo. Hughes said that he had talked with her Friday but that he would call her again tomorrow. Hughes said that he knew that Chatham County had the same computers and also the Atlanta PD. Amerson asked if they were wanting to see if what they do, then he could get the county down and show how it works. Sgt Hughes said that he could get the woman down here and show a demonstration, several members of council said that they would like to see it. It was agreed to pay for Wayne’s new lap top out of SPLOST.
Mayor said that she had talked with Mixon about putting Scott over the Administrative Department, and was in agreement with it.
Mayor Horne asked Mixon if she had anything, Mixon said that she did not.
Mayor Horne reappointed everybody back to their positions.
Motion for adjournment was made by Myrick, seconded by Scott, no opposition, motion carried.