City of McIntyre
January 7, 2013
Mayor Horne called meeting to order, led in prayer was Council member Eugene Moore.
Present were: Mayor Vicki Horne, Council members, Vickie Mixon, Rico Myrick, John Carswell, Katherine Scott and Eugene Moore, also present were, City Attorney David McRee, Chief Wayne Amerson, Clerk Pamela Roberts, and Assistant Clerk, Takita Anderson.
Motion to approve the November 19, 2012 minutes was made by Myrick, seconded by Scott, no opposition, motion carried. Mayor Horne said that she had not had an opportunity to read the December 17th 2012 minutes, and would like to present them at the next council meetings.
Clerk presented council with the signature card for the Reserve wastewater account and asked each member of council to sign, explaining that this was the account that Ms. Kathy Ross had advised the city would need to get for the wastewater. Roberts explained that she had taken $25,000 from the timber sales from the location of the wastewater treatment center and deposited it into the reserve account.
Mayor Horne addressed Jon Hipp who was with Advanced Disposal. Mayor Horne said that Mr. Kipp had called her and wanted to speak about the bid that was given to the city for garbage collection. Mr. Kipp presented council with information about his company.
Kipp said that he had spoken with Mayor Horne, and that she had asked him who he was, and invited him to speak. Mr. Kipp said that he wanted to talk a little about the company and said that they were a local operation, with Wilkinson County ties and that they serviced the convenience centers with the front end service and that they had several commercial accounts in Wilkinson County and that they also service the cities of Irwinton and Toomsboro for residential service. Mr. Kipp said that they had several employees that lived in Wilkinson County. Mr. Kipp explained that they serviced several areas around Wilkinson County, Putnam, Sandersville and Milledgeville, that they had several trucks, and spare trucks and guaranteed service. Kipp said that they were proud of their safety record and training and explained that each new driver went through a three-week training before they are allowed to drive and held monthly safety classes. Kipp explained that they were involved with several charities and donated services for events, and gave free give a ways and sponsored several events. Mr. Kipp said that he understood that the bids were opened that night and reviewed by council. Kipp explained that on their bid of $5.37, that the city was looking at a $182.70 per month savings, which would be roughly $2,200.00 for the year and for the life of the contract the city was looking at about $4384.00, and that they were offering free service for all city owned locations, such as city hall the police department and public works, which would be an additional savings on top of that. Kipp asked if anyone had any questions. Mayor Horne asked about the savings, Kipp again explained the amounts of savings, and what ones would receive free services. Horne questioned whether they would pick up for the elderly or handicapped, and the extra trash around garbage containers and that, which was strewed, from either animals or winds. Horne explained that she did not understand the legalities of this and asked McRee for advisement. McRee said that the city voted to accept a particular bid at the last meeting and that has been done, and that the bid has been accepted and the contract had been drawn, but that you now had information for Advanced Disposal, but that the bid had already been accepted from Dixon Disposal.
City of McIntyre
January 7, 2013
Mayor Horne advised council that there was a letter form the County Commissioners concerning a work session that will be held January 22nd, 2013 at 4:30pm for Library funding. Mixon said that her concern was that if the letter had been sent to the cities of Toomsboro and Irwinton. It was decided that Vickie Mixon, Eugene Moore and Roberts would attend the meeting with the commissioners on January 22nd, 2013 beginning at 4:30pm; Mayor Horne said that she might make it. Mayor Horne noted that no one needed to go to the meeting and commit to anything, without bringing it to council. Myrick asked why go, since we had already decided what we were going to give.
Mayor Horne addressed Denise Brookins who reminded council that the RC had received a request for assistance with the National Flood Plan. Brookins presented council with maps of possible flood areas in McIntyre and information from FEMA. Brookins explained the steps that would have to be taken in order to be included into the program. The city would need to adopt the Resolution of Intent and adopt the ordinance and how the ordinance wanted communities involved and what the requirements were regarding permits and those who could participate. Brookins spoke of an individual from the city that would be responsible for inspections and making sure requirements were met. Mayor Horne, regarding the map, asked Brookins if they could blow up the area located in the flood zone, Brookins said that they could. Clerk asked if it could be specific in the areas, Brookins said they there were working with the county now, getting codes and information. Mayor Horne asked once they did could they send us the information for the City of McIntyre, Brookins said that she would. Mayor Horne thanked Ms. Brookins for the information and asked if council could take time to read over the material and get back with her.
Mayor Horne said that Dixon wasn’t here, so the signing would be later.
Mayor Horne said that the work out front looked good but questioned about railings. Moore said that they were working on it. It was decided that the railing needed to be on the outside of the walk. Mayor Horne voiced her concern about public safety and that she believed that rails needed to be in place on both sides for safety issues, but wanted council to look and decide. Martin said that he would get pricing for railing on both sides of the walkway.
Mayor Horne addressed the 2013 proposed budget. Roberts asked council first to look at the amendments that needed to be made to the 2012 budget. Roberts said that she had went through and moved money from one line item to another to balance out the budget. Roberts explained that she had to move some monies from one department to another to cover a short fall in the recreation budget. Roberts explained to council that within the recreational budget there had been some monies moved from the street departments beautification line item to cover some areas that were over in the recreational department that were not covered when monies were moved within the recreational budget. Clerk explained that she moved $22.10 from streets beautification to the telephone line in the recreation budget and $181.11 from the streets beautification to the events line in the recreation budget. Roberts explained that the only department that actually went over budget was the recreation department by $203.21. McRee said that the amendments were within the balance of the law, where you have to maintain a balanced budget and when you go over in
City of McIntyre
January 7, 2013
certain areas you have to do modifications to the budget throughout the year. McRee said that it was a good thing to go through and analyze all the areas where you had short falls and make the adjustments so that you would have a balanced budget.
Motion to approve the amendments to the 2012 budget was made by Mixon, seconded by Scott, no opposition motion carried.
Roberts presented council with copies of the proposed 2013 budget, explaining that they should have an overall page on the front that shows the revenues verses the expenditures. Roberts went over each line with council explaining some amounts within each department. Mayor Horne asked if the full time positions were included and had the increases of salaries been pulled out to see what each increase would be. Roberts said that she had not done that, but had included the increases in the budget, but would pull the information and get it to her. Mayor asked about the insurance. Roberts explained that everything in the budget had been increased to cover the full time. Mayor Horne asked if the salary increases were included in the 2013 budget. Roberts said that the 2012 expenditures and revenues were as of December 31, 2012. Roberts notified council that the salary increase within the street department included the .75-cent increase for the part-time employees. Mayor Horne asked how much that would bring the salaries for, Roberts explained that the expenditures for the street department did include the salary increases.
Mayor Horne asked clerk to read lines for each department. Clerk began with the Water department advising them that the $15,179.59 that the see under timber sales was the actual amount left after opening the reserve account with $25,0000.00, and that is why it was recorded that way. Horne asked how much was received from the timber sales, Roberts said that she believed it was a little over $79,000.00, Horne asked if all of it went into the water department, Roberts explained all but the $25,000.00 used to open the reserve account. Roberts went over line items, giving reasons for increases. Questions arose for the $30,000.00 in capital; Clerk explained it was for the finishing of the new water building. Moore said that it would not be enough, Horne said that she thought they were going to use SPLOST funds, Moore said that the electrical was going to be around $35,000 and the piping would be around $25,000. Roberts said that she knew they were going to use SPLOST for the electrical, but that she didn’t know about using SPLOST for the piping, and that she and Myrick had discussed what would be needed to finish the piping. Mayor Horne asked how much was in the SPLOST account; Roberts said that she believed it was around $106,000. Mayor Horne asked how much was in the electrical and piping, Roberts said that you had around $24,000 for the piping and $35,000 for the electrical. Mayor Horne said that was going to take about half of the SPLOST funds, Roberts said that is why the piping was put into the budget. Mayor Horne asked how much was in the LGIP fund. Clerk stated that she believed it to be around $817,000.00. Mayor Horne said that it could be left like it was. Myrick asked if SPLOST could be used for the electrical work. McRee said that as long as it was a new project, that it could not be repair work. Clerk asked Myrick if he was satisfied with his budget. Myrick said that he was.
Clerk preceded to go over each budget, pointing out any increases or decreases within each. Changes made to the proposed budget were removing $2,000 from the event line item within the recreation department to the Administration department for ground breaking of the wastewater
City of McIntyre
January 7, 2013
treatment center, setting up another line item for it. Questions were asked about the raises for the administration employees and what they were being paid now. Mayor Horne asked about the
library budget, wanting to know when the city met with the commissioners, if the figure of $12,000 changed how would that effect the budget. Roberts asked McRee that if once we had voted on the budget and run if for the two weeks and had the hearing could the budget be changed, McRee said that it could, and even needed, amendments could be made throughout the year, and advised that the council look at the budget periodically and determine if any changes needed to be made.
During the presentation of the Police Budget, Chief Amerson said that the salaries could be reduced to $215,500, reducing the Police Department budget by $7,440.00. Other changes noted were the decrease to the recreation budget by $2,000 and the increase to the Administration budget by $2,000.00.
Mayor Horne requested a break down of the increases in salaries and insurance cost.
Mayor Horne asked if she could get a motion to enter into executive session. Motion to enter into executive session was made by Myrick, seconded by Carswell, no opposition, motion carried.
Mayor Horne brought meeting back to order at 6:34, stating that no motions, or votes were taken while in executive session.
Myrick stated that two of the city employees had lost their homes to fire over the holidays, Shawn Ring and Antion Todd.
Mayor Horne asked council about hosting events to raise funds for the employees. Several ideas were placed on the table, but was noted that the money would have to come from donations, that the city could not sponsor any events. It was discussed to have a plate sale here at city hall, with food being bought through donations, and possibly a dance at the park.
With no other business to discuss motion to adjourn was made by Myrick, seconded by Carswell, on opposition, motion carried.