City of McIntyre
June 20, 2011
Mayor Horne called meeting to order, led in prayer by Council member Jerry Shinholster.
Present were: Mayor Vicki Horne, Council members, Jerry Shinholster, Rico Myrick, Vickie Mixon and Raymond Cole. Absent was Natalie Underwood.
Motion to approve minutes from the June 7th 2011 meeting as presented was made by Mixon, seconded by Shinholster, no opposition motion carried.
Mayor Horne welcomed Clyde Wright with Wright and Wright, CPA firm, who presented council with copies of the 2010 audit. Wright explained to council the overall audit, showing the different areas where monies were applied and how monies were spent. He explained the letters that was in the front of the audit, outlining what there duties was as the accounting firm and how overall the audit was worked and the findings. He went through the assets and explained what items were considered assets and showed the items that had depreciation. He read figures to explain how items were worked in accordance to the Accounting procedures issued by the state. He went over each fund and explained what went where as far as incoming revenues, expenditures and transfers from one fund to another. He explained a schedule of expenditures of the SPLOST funds, which was required by the state.
Horne asked if the city was in pretty good standings. Wright said yes, and due mostly to the franchise fees from GA. Power, and advised council about watching expenditures. He advised that he had given copies of letters and instructions to Pam for filing with the State.
Horne said that at one time Wright and Wright had advised about getting someone to look over quarterly reports and advised Wright that the city had hired Tyrone Evans to do the quarterly reports.
Cole had no report.
Mixon had no report
Myrick said that he had received estimates from Macon Supply concerning the pipe needed to run the hydrants down Railroad Street. Myrick explained that the fire hydrants were not in the cost estimates, and would be an additional $1500.00. Mixon after reading over the estimate asked Myrick if the line item indicating hydrants on the estimate may be the price for the hydrants since it showed six priced and read partially Hydrant. Myrick said that it could be the price and would check with Willie to see if he had
City of McIntyre
June 20, 2011
included the price for the hydrants. Horne asked about tying into the lines that were already there. Myrick said that if they did that then it would lower the water pressure to the customers since it was a small line. Horne asked about talking to Irwinton and seeing if it was possible for us to tie into the lines that they had run from Wriley Road. It was advised for Myrick to meet with Spence Bassinger to see what might be the best avenue in running the lines for the hydrants. Cole asked David McRee if the city could hire temporary workers to lay the pipe for the lines instead of having to bid the project out. McRee said as long as there was no contracting work done then yes the city could hire temporary help in digging the lines. Cole said that it would be better that way, because if the pipe was going to run us $22,000 then the contracting would probably be another $30,000-$40,000.
Shinholster said everything in the street department seemed to going along good. He said that he has submitted his budget to the clerk, but would probably have to revise it because he wanted to see if the street department could get another truck and just use the old one for spraying.
McRee asked the council to go ahead and do a formal vote to move forward with the litigation against Midstate paving. Motion to pursue litigation against Midstate Paving was made by Cole, seconded by Shinholster, no opposition, motion carried. McRee also advised that the next council meeting fell on the 4th of July holiday and asked if they wanted to reschedule or only have one meeting for the month of July. Shinholster made motion to have only one meeting for the month of July, seconded by Mixon, no opposition, motion carried.
Cole asked McRee if we could make Midstate paving an offer. McRee advised to wait and see what the outcome would be once all the paperwork had been filed and see what Midstate’s response would be.
Shinholster informed council that he had met with Kevin Childers with Oconee EMC about moving a light from one side of the road to the other on Asbell. He said that Mr. Childers requested a formal request on letterhead from the City.
Clerk Roberts explained to council that she had received a check for $25,397.80 from the county for SPLOST 2007 funds. She explained that the county had closed out its SPLOST account for the cities and distributed those funds. Clerk said that she had gone to the bank and opened another account for the SPLOST funds naming the account SPLOST 2007, and needed each one of them to sign a signature card.
Mayor Horne opened the floor to the gallery:
City of McIntyre
June 20, 2011
John Williams said that he had spoken with someone at Academy Sports that said the city needed to open an account in order for them to get the materials needed for the Baseball/Softball teams and went over the letter that had been given to council concerning the times of the games that would be a the City Park. Williams said that the citizens were excited about McIntyre having a Recreational Dept and was supportive.
Myrick asked about the equipment needed. Williams said that if we were going to do the baseball thing then we needed some helmets, probably 6-7 of those. Horne said that the county had a summer basketball program that kind of fell through and advised Williams to type a letter to them asking them if they could donate some of the county funds from that program to help out the kids that aren’t able to go to Gordon and wants to stay here. Williams said that it would cost about $35.00 each child, but if they were going to get serious with the program, then there were ways to bring in revenue. There were questions about participation, Williams felt confident that there would be participation since the County had just finished up their season. McRee advised Williams to contact Bill McNaiar, with the Baldwin County Recreation, who could advise them on how to start the league, and explained to Williams that the county supported them but they were a separate entity of the county and run their own league. Mayor Horne advised Williams to talk with Hagins, who was hired to oversee the programs at the park, but that the city did not want to take on the project, but was supportive of it and welcomed the program and gave them the use of the fields, but again advised him to contact the county recreational board about possible available funds. Williams asked if the county did give funds would they need to be made payable to the McIntyre Recreational fund. Mixon asked McRee for advisement. McRee reiterated that Williams contact Milledgeville, and see how they set it up its own association. Myrick asked that if he had money in his budget, could he help buy bats and balls. McRee said yes. Horne advised them to keep their own books and create their own paper trail. Mayor Horne said that the city had no problem with them using the fields and or concession stands. Williams said that’s what he needed to know and shared some ideas on fundraisers.
Ricky Schneider with the fire department shared some information that he had gotten on a fire truck. He said that he had spoken with Jerry a few weeks ago about a truck that Augusta had ordered but decided that they didn’t want it. Schneider said that he wanted to just share the information with the city in the event that they wanted to replace the number two truck. Cole asked about the city getting the truck back that we had loaned to Irwinton. Schneider said that the truck that the Bloodworth precinct had now, had not met NSPA requirements because of the age. Schneider said that he was not here asking for a truck, but just wanted to get the information in case council wanted to replace the number two truck which is not considered an engine but a brush truck. Shinholster advised them that the truck that he was talking about was the old white truck, that Mr. Jimmy drives and that it was the city’s oldest truck. Cole asked Schneider about the cost. Schneider
City of McIntyre
June 20, 2011
said the cost of the truck was $233,850.00 and if the city decided to purchase the truck, Pierce has already approved the financing because of the way we paid off the other truck a year early. Payment plan could go anywhere from 3 years to 5 years possibly more. Schneider said that some things on the truck could be removed, and outfitted for the use by the City of McIntyre. Schneider thanked the city for all that they had done for the Fire Department.
Mayor Horne said that she would like for the city to donate funds to by equipment for the baseball/softball teams.
Horne questioned council if we could consider revisiting the mileage cost, due to the high price of gas. Shinholster made motion to increase the mileage rate from .58.5 cent to $1.00, seconded by Mixon, no opposition motion carried.
Horne asked council to have budgets ready by the next meeting in July.
Shinholster made motion for adjournment.
Clerk was asked to check with GMA about a retirement plan for Council.
Seconding the motion for adjournment was Myrick, no opposition, motion carried.