City of McIntyre
March 19, 2012
Mayor called meeting to order led in prayer by Councilmember Eugene Moore.
Present were: Mayor Vicki Horne, Council members Vickie Mixon, Rico Myrick, John Carswell, Katherine Scott, and Eugene Moore.
Motion to approve minutes as presented from the March 5th, 2012 meeting was made by Carswell, seconded by Scott, no opposition, motion carried.
Moore stated that they had put up the no dumping signs on Asbell and that there was a good size dumpsite there. Moore commented that residents stated that Lords Tree Service had been dumping debris there. Moore commented that it had all been taken care of.
Moore asked if the City could plan a clean up day prior to the May Day Festival the first Saturday in May. Moore said that maybe we could get volunteers from surrounding Churches and others to pick up garbage along the roadsides and streets.
Moore said that the City needed to purchase a edger for use around the curbs and sidewalks and that he had gotten pricing from C&S for a commercial grade edger for $335.00.
Moore said that he had spoken with Paul Brack at Unimin about the abandoned building on the corner. Moore said that Brack said that he would like to see it removed and that he was going to have to get permission from Unimin before they could remove it.
Moore said that he and the Mayor had some discussion on the landscaping here at City Hall and had agreed to get pricing from contractors.
Moore said that he had received bids for the trucks. Moore stated that he had taken the one from Brannen to use as a guide and had contacted Mr. Reed with Brannen but that he hadn’t heard from him. He said that he had wanted to speak to Reed concerning a work truck, that the one he had given before was for a pretty nice truck, with all power, which he believes the City does not need, that what we needed was a work truck. Moore asked Myrick if he had gotten anything. Myrick said nothing more than he had already given. Moore said that he had learned a lot when talking to the guy at Brannen. He said that when you added a towing package, then the Ford Company bumped the vehicle up to a larger motor, it was suggested by Brannen Ford that if you wanted to buy a smaller engine, then you could and then buy a towing package and add it your self. Myrick said that Moore should have received more information, that he had received it over the fax at
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March 19, 2012
his job. Moore said that he had not, that he had contacted 5 dealers and had only heard back from two. He said that he had heard from Butler Toyota, but that they couldn’t come under $24,000. Moore said that he knew there was some issues from Childre Ford in Sandersville but that Billy Jiles gave him a quote on a 2012 F-150 4X2 XL Extended cab and 2012 F-150 4X4. The 4X2 was $17,951 and the 4X4 was $20,941. Moore said the second one came from Youmans Cheverlet, basically the same truck, the 4X2 was $18,544.80 and the 4X4 was $22,062.15. Moore said that was all the correspondence that he had received. Myrick asked were they going with Brannen Ford with the V-8, Moore said no, not for his money. Mayor Horne asked who the others were. Moore said that he had asked Brannen to re-quote a work truck, but that they never responded. Mayor Horne asked who the cheapest was. Moore said Childre. Mayor asked if it was the same one that Brannen would be. Moore said no, that it was not the same truck. Moore explained that Brannen had quoted a truck similar to Waynes. Mixon said the City didn’t need a truck like that, that we needed a work truck, Moore agreed. Myrick said that the Board of Education had purchased two with the 302, that if we purchase them with the V-6, that we were going to have pulling problems, because we have two x-marks that we had to pull on a trailer and that a V-6 will no pull it. Myrick said that you weren’t talking but about $1,500.00 difference for the V-8 and said that one may be purchased for the street department but he wanted the V-8 for the water department. Moore said that even from Brannen motors you didn’t need the power windows, the power locks, remote keyless entry, and said that we didn’t need all that in a work truck. Carswell asked Moore if he was looking for a basic truck, Moore said that he wanted a work truck, just like what he drove for Howard Sheppard for 6 years, and that he put 296,000 miles with the V-6 engine and that he pulled pumps and other items. Carwell said that he knew, that he worked on them and explained that it was what they had at the county. Carswell said that the V8 was a nice truck for $24,000, but that they were going to be in and out of ditches pulling for grass cutting, destroying the interior from people being in it working, and that if you can get $17,000. Carswell said that the V6 could pull that x-mark mowers, and that you wouldn’t be going that far with them, just right around here. Moore asked Amerson if he was able to get any quotes. Amerson said that he had spoken with Hardy Ford and Aiken Ford. Clerks was dismissed to go to her office to retrieve quotes. Council discussed the purchase of the edger and Mayor advised that we didn’t need a motion to buy the edger that Mr. Moore could go ahead and get the item. Myrick asked about the replacement of the pole saw. Clerk returned and gave quotes from Hardy Ford, Aiken and Brannen. Quote from Brannen without all the equipment was 4X2 $17,948.00 and the same truck in a 4 wheel drive, $20,938.00, practically the same price as Childre, Moore reported. Moore then read the quote from Hardeman (Hardy) F-150 extended cab 4X2 3.7 V6, automatic transmission A/C towing package, $17,700.00, and a XL Trim package 4 wheel drive, 3.7 V6 automatic transmission, air conditioner, towing package, $20,605.00, Moore said same truck different engine, XL trim package with a 5.0 engine 4X2, $18,530 and 4X4 XL trim package with 5.0 engine $21,600, and both have towing
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March 19, 2012
package. Moore then read quote from Aiken Ford, 4 wheel drive, same specs $21,257, then the 2 wheel drive $18,267, and said add $930 for the 5.0 engine, and that it read on both to add. Motion was made by Moore to have the street department purchase the Ford F150 extended cab 4X2 for &17,700 and for the water department to purchase the XL trim package F150 4X4, extended cab, 5.0 V8 for $21,600 from Hardeman/Hardy Ford, seconding the motion was Myrick, no opposition, motion carried.
Scott had no report.
Carswell stated that there were some things that needed to be done at the park, such as debris, and limbs that have fallen out of the trees, and that we also needed to have someone look at the basket ball court, saying that it has started to crack and that water is running under the court and starting to sink in and that the asphalt is eventually going to come up and become unsafe for the kids to play ball. Carswell said that when you first come into the park at the first gate, that yhe first gate was torn up. Carswell also said that the pavilions needed to be locked and that the screen around the pavilion needed to be replaced. Carswell reported that there was a lot of interest from the citizens about using the park for parties, and that the floor in one of the pavilions had problems with water draining into it, possibly dig a trench to drain the water better. Carswell said that they were moving ahead with the events for May Day and said that they were going to have entertainers for free. Carswell also asked about doing a fire works display for the event on Friday night. Mayor Horne said that she was working on that and hoped that the business would donate funds. Mixon asked about the insurance, Mayor Horne said that the presenters would be responsible for the insurance. Carswell said that they were getting together the registration for the baseball/softball season. Myrick asked if Carswell would be using the guys like they had been in the past for cleanup at the park. Carswell said that if that was what was done in the past then that could be done now. Myrick asked about doing it when work for the city was being done. Mayor Horne said that it could be done that way. Mayor Horne said that there was a lot of debris and metal up at the park that needed to be cleaned up.
Myrick said that he was getting with Bill Carr about Railroad Street. Myrick asked the clerk if she had received the information from Spence about the water building. Clerk said she did have the information. Myrick asked if the city could go ahead and advertise and put out for bids. Myrick and Roberts said that they would look at the info after the meeting and go forward.
Mixon had no report.
McRee reported that he had brought back the revised ordinance concerning the selling of alcohol by the drink that was the result of the referendum that was passed last year. It’s
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March 19, 2012
according to the way the ordinance are, it is introduced tonight and is eligible to be voted on at the next meeting. McRee said that the clerk had given him a copy of the existing beer and wine ordinance and that he would be making revisions to that and have it back at the next meeting.
Mayor Horne said that she knew that the council had debated on how much the city would contribute to the Library and wanted to know if council had decided on it. Myrick asked what the budget was now. Moore said that he believed it was $17,000. Mayor Horne said that she knew at one time that council had discussed dropping it to $10,000. Motion was made by Mixon to cut the contribution from $17,000 to $10,000, seconding the motion was Moore, no opposition motion carried.
Mayor Horne said that she had asked Jonathan of SnowCo to remove the old building on Main Street, and that it had been done, and that the City would be receiving an invoice for the work.
Mayor Horne reported that she had received a letter from the Board of Education informing the City of McIntyre that they are committed to the Waste Water treatment center.
Myrick informed council that he and Jonathan had rode out to the project and looked at an area where BASF wanted to use to lay pipe for the project they are working on. Jonathan said that it would be about an acre cleared to lay the pipe. Mixon made motion to let them use the property contingent upon engineering firms approval, seconding the motion was Myrick, no opposition, motion carried.
Mayor Horne introduced Tyrone Evans who would give the quarterly report. Mr. Evans introduced himself and stated that the information he had presented with council was from October through December of 2011. Evans went over the figures and compared them to the 2011 budget and stated how the city had done in comparison with the budget, and stated that the city was over in the revenues for the year. Evans also said that he had asked the clerk to pull some invoices for checks that had been written, to make sure that the items matched, and that everything looked to be in line.
Mayor addressed the Gallery for any questions or comments.
Dwan Davis with the Wilkinson County School system presented council with information for the 1st Annual Riding For Literacy event. She explained that the event would be from the High School Auditorium to the Elementary/Primary School and back up to the site of the new school, approximately 4 miles.
City of McIntyre
March 19, 2012
Mayor Horne said that council needed to enter into executive session.
Motion to enter executive session for personnel issues was made by Moore, seconded by Carswell, no opposition, motion carried.
Mayor Horne called meeting back to order at 5:47, no motion, nor vote was taken while in executive session.
Moore made motion to accept the resignation from James Davis, seconding the motion was Scott, no opposition, motion carried.
Moore made motion to offer the part-time position in the Street Department to Courtney Thomas, seconding the motion was Myrick, no opposition, motion carried.
Moore made motion that if Mr. Thomas refuses the position; that we re-open and advertise in the local paper for a part time street person, seconding the motion was Scott, no opposition, motion carried.
With no other business to discuss, Myrick made motion for adjournment, seconding the motion was Carswell, no opposition, motion carried.