City Of McIntyre
March 4, 2013
Present: Mayor Horne; Council Members; Rico Myrick, John Carswell, Katherine Scott, Eugene Moore, City Clerk Pamela Roberts, City Attorney David McCree.
Absent: Council Member; Vickie Mixon
Meeting was called to order by Mayor Horne with prayer led by Moore.
Motion was made by Myrick to accept the minutes as is from February 18, 2013 as is, seconded by Scott, no opposition, motion carried.
Nothing on the Agenda
Moore had nothing for discussion.
Scott had nothing for discussion.
Carswell had several issues for discussion:
Bughouse Pest Control came to the park to do an assessment in regards to rat infestation . No treatment plan was proposed until a determination was made of how the rats were coming in, once determination was made the representative said that exclusion could be done, which entailed sealing off areas where anything had access. Carswell stated that there is evidence of the infestation according to the damage of the furniture (tables and sofa) in the office. The representative did however; treat the concessions booth. Carswell said he would begin work at the park next Saturday so that treatment could begin. Carswell said also that back in August, he spoke with coach Hagins about doing some of the work at the time that the report was done for the playground equipment. Carswell presented pictures of the equipment that was supposed to have been removed. Carswell made reference to a previous conversation between himself and Roberts in regards to whether consequential liability would be on the city for equipment which had been altered. Carswell said he didn’t think that the city could be held liable. Mayor Horne stated that the city was relying on information from the state as well as McCree’s research. McCree said that the city could not be held liable as long as all equipment is in proper working order and that the city could be responsible if the equipment is not in proper order, in a weakened or dilipadated condition or if it has not been put together or repaired properly. Carswell said that the equipment was supposed to have been taken up to be repaired or replaced since last year in August, but neither has been done and that when the process began in taking it down, coach Hagins said that he would get the parts for them. Mayor Horne stated that there are full-time employees and that Carswell should get together with Moore and tell him what needs to be done so Moore can take the employees to the park and show them what to do.
Carswell also talked about an issue that had previously been discussed. Carswell asked about getting someone who would be able to help at the park on weekends and says he has spoken to the principal and assistant principal at the high school that recommended one of the students for the position in which that student would only work a few hours through the week. Carswell says he does the work but he’s tired because he has to do multiple tasks including fixing water leaks when he is unable to get into contact with the employees for the water and street departments, then he ends up having to turn the
water off for almost a week before someone can repair it due to other leaks within the city. Mayor Horne said that Ms. Louise could go down and clean the bathrooms through the week on Fridays. Carswell asked about the outside maintenance cleaning, Mayor Horne suggested that Carswell, Moore and Myrick come together and discuss the water and street guys helping out. Moore said that Carswell could give him a list and they would work on it. Carswell asked if he could have weekend help since the weekdays are covered. Mayor Horne called on council for response to Carswell’s request, Myrick suggested tabling the request, Carswell agreed.
Myrick stated that all he had for discussion was concerning the railing. Pitts Landscaping gave him an estimate which was about $200 -$300 difference compared to Chris Martin’s. Myrick stated that Pitts priced the material at $892.00, $40.00 ft, which is about the same as what Martin’s quoted. Myrick also commented on the piping service and the good job that they are doing on the pump house.
McCree asked Wayne if the problem had been resolved with the club wanting to serve without a license. McCree said he spoke with Roberts, Bernard and Myrick about getting them shut down. Amerson said that the police department informed the business owner that they cannot open for alcohol sales without a beer and wine license.
Roberts stated that the only thing she had was the LMIG escrow account in which she needs council signatures. Roberts also stated that the city had received the check from Georgia Power in the amount of $689,158.20, about $4500.00 less than last year.
Myrick asked if there were any other businesses coming in on the fall line freeway, says there had been some talk about a truck stop locating in that area. Myrick asked if that is the situation and the truck stop is located on the Baldwin county end, what the outlook is for supplying sewage to them.
Mayor Horne stated that from her understanding, the sewage is to run up 441 to the end of the city limits. Moore stated that the project is a joint Wilkinson/Baldwin Development Authority and the agreement with them is that Baldwin County would supply them with sewage and water.
Moore stated that he spoke with Jay Mason and Mason said he is looking into some other types of businesses, Moore said that he suggested a grocery store. Mayor Horne said it was a good suggestion. McCree said that he knew they were trying to cultivate some businesses on the 441 fall-line intersection but he hadn’t heard specifically who has agreed to come in on the project. Moore stated that Wilkinson County is trying to purchase the land on this side and so far that hadn’t been done.
Motion made by Myrick to go into executive session for land and personnel, seconded by Scott.
Mayor Horne stated that there were no votes taken in executive session.
Carswell asked if the grass cutting and other maintenance for the park would be worked into the rotation with the rest of the city due to the city gaining an employee, he also wanted to know what other tasks are done. Carswell asked also if there had ever been any hours set for a park employee and when the park would be open or closed. Mayor Horne stated that there has not been any definitive hours set for a park employee.
Moore stated that the street department can help at the park now because when the grass cutting starts, they will be busier than they are now. Moore said that Carswell can give either he or the street department employees a list of what needs to be done and they will get started. Carswell said that he had part of the list with him. Carswell asked if the playground equipment would be taken up or if they were going to try and repair it. Mayor Horne and Moore both said they thought that the wooden equipment had already been taken up. Carswell said no, that one had been, but the other two and a slide are still there. Mayor Horne stated that they just need to get a date to do it.
Carswell stated that the representative from bughouse would be back on Monday and that there are several items needing to be taken out of the building and they will work on Saturday to get it done. Mayor Horne and Moore said that could be done through the week. Myrick asked Carswell if the swings had been taken up, Carswell responded that they were up. Scott asked how the street department employees would know what to throw out and what to keep out of the building. Carswell stated that they can put the reusable items in the red building and they can sort it out from there. Carswell stated that he would go back to the park and move the items that he knows needs to be moved or thrown away.
Mayor Horne asked if there was anything else, then asked if there was anything from the gallery.
Mayor Horned requested prayer for Mixon concerning some medical issues with her eyes, she then asked if there had been any communication from Rindt-McDuff as to when the ground-breaking would take place. Roberts stated that she thinks that they are still waiting on some markings on water lines.
Myrick asked what was going to be done about the hand rails. Carswell asked what the difference in the price is and who has the cheapest bid, Myrick said about $200.00. Moore asked if Martin’s had the lowest bid, Carswell asked what Martin’s bid was, Moore said it was $4350.00, Myrick asked if that price included the material and labor with Martin purchasing it. Moore said that the other was $3760.00 for labor and $892.00 for material which totals about $4600.00. Myrick said that his understanding is that the $3760.00 is for labor and material, said that Pitts just gave a price sheet of what the materials cost that is included with the labor. Roberts said that it says labor on one sheet and hand rails on another sheet, Moore says that one sheet it says bid for material and the other says bid for labor.
Motion made by Carswell to accept the bid os $4350.00 for Martin’s Contractor’s to do the hand rails in front of City Hall, seconded by Scott, no opposition, motion carried.
Motion made by Myrick to adjourn, seconded by Carswell, no opposition, motion carried.