City of McIntyre
May 5, 2014
Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore.
Present were: Mayor Vicki Horne, Council Members Eugene Moore, Katherine Scott, and Rico Myrick, also present were city Attorney David McRee, Clerk Pamela Roberts and Chief of Police Wayne Amerson. Council member John Carswell entered meeting at 4:30pm.
Motion to accept the April 212014 Minutes was made by Scott, Seconded by Moore, no opposition, motion carried.
Motion to enter into executive session to discuss personnel issues was made by Myrick, seconded by Scott, no opposition, motion carried.
Meeting was called back to order at 5:03pm; there were no motions made or votes taken while in executive session.
Agenda presented New Business as:
a. Applicant interviews for Part-Time Street Personnel
b. Jay Mason/Comments, Concerns and Questions about Waste Water System
c. Resignation of Vickie B. Mixon
Agenda presented Old Business as:
a. Approval of Ordinance amendment to the Code of Ordinance governing sewer lines.
Mayor Horne addressed the agenda and welcomed Jay Mason. Mr. Mason gave Mayor and Council an update to where he stood on getting a driveway for the property located on 441, and wanted councils input on what steps he may need to take. Mason noted that the Development Authority had been showing the property, saying that solar farms were becoming popular, saying that if they did do that they would get revenue for leasing the property and that there would be no need for sewage, but that it wouldn’t offer any job opportunities either. Mason said that he would be sitting on the project for now, knowing that the city had bigger issues, than worrying about his property. Mason said that he believed there was still job and growth opportunity, noting that the article published on the system noted that the system was for the citizens and growth, saying that first it would be for the citizens then it would be for growth, and that he wanted to be part of that growth. Mason asked the City to give him some kind of ultimatum, such as if he could find a interested party within 12 months, then before the city breaks
City of McIntyre
May 5, 2014
ground the city would ensure a pipe on his property . Mason said that he knew that would be a big deal for the city, and understood all the piping was on the other side of the highway, noting that if the city wanted to supply sewage to his property they would either have to come from the McIntyre Baptist Church or bore under the intersection at Dawn Street extension. Mason said that he has talked with some retail stores, some dollar stores, and two grocery stores and that everybody has said that our (Mason’s) business plan is being put in cities throughout Georgia, Tennessee and Alabama, but there is no access to the property, and there is no sewage, saying that it is close enough, but saying close enough is only good in hand grenades. Mason asked if the city would be willing to put a fire under him, saying if he finds a tenant, the city would provide a pipe. Mayor Horne said that the city has talked with
Meg and asked Rindt-McDuff to tell the city what it would be to run the pipe a little further up, but didn’t know if they had actually done anything right now, she couldn’t tell him, that the city would have to ask again. Mason said that he had attempted to contact Meg, but hasn’t been able to get with her. Mayor Horne agreed that growth and jobs was what the city needed.
Moore said that he and the clerk had sent that question to Meg last week, but that hasn’t heard anything as of today. Moore noted a conversation that he had with Mason’s father about extending the line, saying that Mr. Mason wanted to know if the city could extend if they (Mason’s) paid for it, and that was part of the question that Moore had sent to Meg.
Moore said that in talking with Mr. Barry Wood with the Department of Transportation, who said that once the city has a place that has a definite commitment for a business to be put on it, that there are grant monies to put a turn out. Moore said that he had shown Mr. Wood the Mason property. Mason asked was this available regardless of who owned the land. Moore said yes and Mayor Horne said that there was the fire Mason needed.
McRee gave an example of what Mr. Moore was speaking referencing the Kroger Store in Milledgeville saying that none of the turnout stuff was there first, noting that Kroger targeted that as their location, and then everything was submitted to DOT and that DOT told them where they could have the driveways cut and where the turnout lanes were, saying that Baldwin County got grants for those turnout lanes.
Moore said that Mr. Woods told him that if the owner had a signed commitment that there was going to be a business located there, that there was LMIG funds available to build a turnout, but the owner had to have a commitment from a business.
City of McIntyre
May 5, 2014
McRee advised that Mason not spend funds on developing a driveway without a commitment from a business, because whatever business wants to locate there may dictate what kind of driveways they want or need.
Conversation ensued between Mason and members of Council of what type of business could be located there.
Mayor Horne addressed the issue of Ms. Mixon resignation, and wanted to know if anyone had heard anything. Roberts said that she had received it in the mail today, and had given everyone a copy. McRee said that he had spoken with the clerk on the issues and was told that the clerk had already spoken with Tracy Strange, the election superintendent, who would be getting information together and contacting the clerk, saying the Ms. Mixon’s term runs to the end of next year and that the city would hold a special election and the superintendent would be handling that, where they would nail down the period of qualifying and set the election. Mayor Horne asked if there was anything that they needed to do, McRee said no, that the clerk would coordinate everything to Tracy at the elections office.
Mayor Horne addressed the return check policy that McRee had brought to the table, requesting that some be added to the section pertaining to the $30.00 return check fee. McRee said that he could make that change and send it to the clerk on tomorrow, and that council could either approve it tonight subject to that change, noting that the Mayor was talking about subsection six where he had listed the $30.00, noting that is what the statue presently says you can charge, saying the Mayor thought it might be better to say, which does make sense, “a return check fee of $30.00 or such other charge that may be established by State law, noting that way if the fee goes up, the city could go up with it without having to amend the ordinance. Moore asked if McRee was going to leave the $30.00, McRee said that he would, but just add or such other charges that may be established by State law. McRee asked if anyone had any questions or suggestions to the ordinance, explaining that what he had done was use what Mayor and Council had went over at the table two weeks ago, and the procedures the office is using now, taking both sets of ideas and brought them together along with some information he had, noting that the city wanted it to be fair without putting the hammer on someone that for the first time had given a bad check, noting that people sometimes make a mistake in their checkbook and sometime issues a check they didn’t know was bad, but that when you get up to the second or third time, most people know, and that he had graduated the action the city would take depending on that.
McRee said that if there is no other changes, Council could vote to accept this tonight subject to that change, he could complete it tomorrow and get it to the clerk for the Mayor signature.
City of McIntyre
May 5, 2014
Motion to adopt the return check policy with the necessary changes was made by Scott, seconded by Myrick, no opposition, motion carried.
Motion was made by Scott to adopt the ordinance amendment to the code of ordinance governing sewer lines, seconding the motion was Carswell, no opposition, motion carried.
Moore said that he had received a quote from Shepherd Paving to pave a 611 feet section starting about Dedrick Road toward the Union Hall; specifications were to mill out 611 by 12 feet, of road 4 inches in debt, roll and compact the sub base and install 4 inches of state E asphalt for $27,250.00, and then at the park the driveway entrance to the walking trail which is 75 by 10 feet wide for $1,600.00. Scott asked it that was the location where the water was standing, Moore said that it wasn’t. Mayor Horne said that she didn’t know what they were going to do about that, Carswell said that it needed to be elevated and Scott said that needed to be repaired first. Scott asked which project was more important, Myrick said the drive was. Mayor Horne asked how much money was in SPLOST, Roberts said about $52,000. Mayor Horne asked Moore if that was the only quote we had, Moore said that it was. Gallery question was how far it would come down. Moore said to the point where the city had done the other paving. Moore commented that the city had patched two other sections and that this would take care of the roughest sections the city had there. Myrick said that the whole road needed to be done and hoped they wouldn’t quit where the hole started like they did before. Moore asked if the city had $350,000, Myrick said that leveling could be done. Mayor Horne asked if Moore could get another bid. Carswell asked how much milling would the city get for 611 feet, Moore said 4 inches deep, Moore said about three truck loads. Carswell questioned the location of the driveway that needed to be paved; Moore said that from Riley Circle to the walking track.
Conversation ensued covering the location of where the work needed to be done at the park.
Scott said that she didn’t have a report but wanted to comment on the May Day Festival, saying that she thoroughly enjoyed herself over the weekend, during the fair and May Day Festival. Scott said that she takes her hat off to John and Duan Carswell.
Carswell nor Myrick had a report. Carswell thank everyone for their help during the Fair and May Day Festival., noting that he would be putting a thank you in the paper.
Council commented on the large turnout at the Fair and Festival.
McRee commended John and those that participated in the Weekend festivities.
City of McIntyre
May 5, 2014
Mayor Horne also commented on the success of the Fair and Festival, and thank everyone especially Duan Davis who worked hard on everything.
Mayor Horne addressed the issue of hiring someone for the street department. Moore said council had talked about part-time and talked about part-time for six months. Moore said that the last two part-timers that were hired started at $8.25 and would recommend that the city start this one at $8.50 per hour. Carswell asked if they would be working 40 hours, Moore said that they couldn’t work 40 hours, but would be working 32. Scott asked if 32 hours were considered full time. Moore explained that he thought under 50 employees that 32 hours was good. Scott asked that after the six months would the employee get a raise. Moore said that once they were hired full time they would get a raise. Carswell questioned the six month probation, saying that the city should know before the six months was up whether or not the city was going to keep them. McRee said that six months is usually pretty standard and gives the city a lot of protection, saying that if something pops up within those six months you can terminate the employee if necessary. Mayor Horne said that the city could always hire them within the six months if the employee was exceptional. Moore recommended Morgan Dupree for the position.
Motion to hire Morgan Dupree, part-time, at the rate of $8.50 per hour was made by Moore, seconded by Scott, no opposition, motion carried.
Motion that council adjourn with no further business was made by Carswell , seconded by Scott, no opposition, motion carried.