City of McIntyre
March 17, 2014
Mayor Pro-Tem Rico Myrick called meeting to order, led in prayer by Council member Eugene Moore.
Present were Mayor Pro-tem Rico Myrick, Council members Eugene Moore, Katherine Scott, John Carswell, absent was Vickie Mixon, and Mayor Horne arrived at 5:09pm, also present were Clerk Pamela Roberts, Chief of Police Wayne Amerson and City Attorney David McRee.
Agenda Presented New Business as:
a. Advertisement Street Department Personnel
b. Right-of-Way Easements for Sewage System
Agenda Presented no Old Business
Motion to approve the March 3, 2014 council minutes was made by Moore, seconded by Scott, no opposition motion carried.
First item on the agenda was Advertisement for the Street Department personnel. Scott asked Moore if he was going to hire someone, and Moore replied that he didn’t know it was on the agenda, Roberts said that the Mayor had asked her to put it on the Agenda week before last. Roberts asked Moore if he wanted to do anything right now, and Moore said that he didn’t want to right now. Myrick asked Moore if he wanted to wait until grass season came in, Moore responded that he would. Myrick also questioned Moore about the part –time. Moore said that what he would like to do is start them off at part-time for at least six months, saying that the city could go ahead and run the ad, and take applications, but didn’t think the city needed anyone until around May. Carswell commented to Moore that he wasn’t hiring anyone until May, Moore said that is usually when grass cutting season begins and they get real busy. McRee said that if you were going to run the ad in the paper and accept applications for 2-3 weeks, then it would be around early May. Moore agreed and said that the city could go ahead and run the ad and accepting applications and see what we had.
Carswell asked what were the street personnel doing now since they weren’t busy cutting grass. Moore said that they were patching pot holes, picking up trash and leaves clean up, and assisting the water department. Carswell said that he knew it wasn’t their department but he needed some work up done at the park, some things moved, a thousand things that needed to be done there. Moore informed Carswell that the Community Service man that Carswell had spoken of never showed up, Carswell said that he did come one day, Moore said that he never saw him and Myrick said that he had seen him working with Antion, picking up trash at Mr. Colson’s. Carswell said that if he could get some community
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March 17, 2014
service workers, but that he could only be up there on Saturday’s, unless you had someone supervising them, and that he did want to take Mr. Moore’s men away from what Mr. Moore had them doing, and try to get what he needed done. Myrick said that the park was part of the city, and asked what Carswell had going on up there. Carswell said that a lot of people had begun utilizing the park since the weather was getting warm, and that he had a couple of groups come ask about using the park and do rehearsals for this talent show that’s going on and that they had a good number of people up there the last two weeks, and that people were up there walking and that they had begun to play soccer again. Carswell said that the needed someone to clean the bathrooms and open up, that he had been going up there and opening the restrooms, but he could only do it on the weekends, and that he didn’t have any idea if Hagins was coming back, that he knew that basketball was over, but that you had spring football training, and that he didn’t have anyone up there.
Moore made motion that the City runs an ad for a part-time light equipment operator for the street department, seconded by Scott, no opposition motion carried.
Myrick addressed the second item on the agenda concerning the easements. Clerk Roberts said that she had received them but wanted to know what council wanted to do, did they want her to send out a letter or have them meet here at city hall to go over it with them, or if council wanted to go out and present the easements to the people. Scott asked how many were there, Roberts said that she didn’t have an exact count but guessed maybe around 40. Moore said 33, and McRee said he didn’t think it was quite 40. McRee said that council had talked about setting up a day when the citizens could come in and sign and go over it with them in a mass, and get as many to sign as possible that day, and the Council had also talked about that if council knew some and had a good relationship with some, that they would go and try to handle that, saying that the easements would have to be notarized, so it would be better if they came to City Hall, and suggested that they try to get as many as they could to come to City Hall, noting that he could come down and help council with it, and go over with them, and explain to them what’s going to be done and then as many as they could get them to sign and knock out 25-30 at one time, saying that there would probably be some you may have to follow up with. Mayor Horne entered the meeting at this time and McRee explained to her that council was discussing the easements. Mayor Horne asked how many had to be signed. McRee said 33, and Moore said it listed 33 but that some were to the same individual and that some were permanent, Roberts and McRee said that they didn’t have the permanent easements yet, Moore said actually there was only 29, and believed that BASF had purchased the Mable and Lamar Cannon property. McRee advised council to pick a time to get people to come in and that he could be here to go over the documents and try to get as many signed as we could. Mayor asked council for advisement, McRee asked council what would be a good time, noting it may be better in the evening since some may be working, and asked council if one night next week would be fine. Scott asked if the city had the addresses for those people, Moore said that we did,
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March 17, 2014
and Clerk said that she had already sent out one letter concerning the easements. McRee asked about what day and time could they meet, Scott asked McRee what would be good for him, McRee said that the third week would be fine with him. Moore asked Mayor if she owned the property formally known as the Hall Property, Mayor Horne said that she did. Roberts said that it would probably need to be Thursday, because that would give City Hall a chance to get the letter out. McRee said that was good with him, and asked what time. Mayor Horne said 6:30 or 6:00, McRee said 6;30. Mayor Horne said that the city could try to reach out to as many as possible by telephone informing them. Moore said that one of them lived in Summerville SC, Eddie Joyce Gotell, McRee said that someone would have to reach out to those, but the goal here was to try to get as many as possible that first night. McRee asked if council was going to have Pam call these people, or how were you going to get them here. Mayor Horne said that by and telephone, McRee said that would be good, to try to reach as many as possible by telephone. McRee said that he would put it on his calendar for March 27th, 2014 at 6:30pm. Scott said that with Eddie Joyce, maybe we could get someone in her family to do it, McRee said that it had to be the property owner. Scott asked if we could send it to her, McRee said that you could.
Mayor Horne asked Myrick if he had been around the table for reports, Myrick said no, that they had discussed the easements and the part-time help for the street, explaining that it would be part-time for about 6 months. Mayor Horne asked Moore, why was the city going to start with part-time, Moore said to make sure that the city had a good person, and that during training you wouldn’t have the extra benefit pay, Mayor Horne asked when the six months were up, and they are found to be a good person, would they become full time, Moore said that he would think so.
Mayor Horne asked McRee if he had heard anything from Ms. Mixon, McRee said that he hasn’t spoken with her since before she stopped coming to the meetings, but that Pam and Mr. Moore were just talking about it. Roberts said that she had spoken with Patty, Vickie’s sister, and that she would be talking with her again tomorrow, but due to the death of Patty’s husband and dealing with all that, that she hadn’t had time to talk with Van concerning Vickie, but that she would call him tonight and call Pam back on Tuesday.
Moore said that the only thing that he had was that Pete Brewer says he owns 32 acres of land off of Asbell Road, and that he had a driveway easement to the property from Asbell Road, and that there was a fire hydrant in the middle of the easement, and that he was trying to sell the property and wanted to know if the hydrant could be moved. Scott asked if it was in McIntyre, Myrick asked if it was across from Moore, Moore said yes, and that he had talked with Mark, and suggested to Mark that they go to the court house and get a copy of the plat, so that we could see the driveway easement, but Mark did say
City of McIntyre
March 17, 2014
that the access to it was from Asbell Road. Mayor Horne asked what kind of money the city was looking at doing that. Moore said that he didn’t know. Scott asked that if the city moved it, would the city have to pay for it. Roberts said that from what Mr. Brewer had shown her, that there was more than one way to get to that property, Moore said yes, but that his easement, McRee said that it wouldn’t make any difference, that if the hydrant was in his easement, then the city would have to move it, but that first the city needed to make sure that it was in his easement in order for the city to move it. Mayor Horne asked if Brewer was bringing the plat to the city, Moore said that he had suggested that Mark get it from the clerk at the court house. Mayor Horne said that she believed that Brewer needs to get the documentation that the city shouldn’t be using their time to get it. McRee suggested getting Mr. Brewer to get his documentation to the city. Myrick asked what was on the left side, Moore said that he didn’t know, but that Mark had said that it was toward the end. Myrick asked at the end of Asbell, Moore said yes. Carswell said that if it was at the end of Asbell, then that wasn’t in the city, that it would be Irwinton. Carswell said that the city limits stops right there at the church, because the church was on the right and the city limits was on the left, Scott said that a lot of those people right in there are on McIntyre water, Myrick said yes, but that they go right by the church, up the hill by Helen Curry. Moore said that what Mr. Brewer had told him, that it was around where Johnny P. Edmond had put trailers. Mayor Horne said that was in the bottom, Carswell said no that it was on top. McRee said that it needed to be determined that it was McIntyre’s hydrant, and if it was then he needed to bring documentation. Moore said that it was some of the property that we needed to get easements on. McRee said that Mark should know if it was the city’s or not.
Carswell presented an agreement with the people that would be furnishing the rides for May Day. Mayor Horne gave agreement to David McRee to read over. Carswell said that if the city did arm bands at $15.00 and that the city would get 35% of the proceeds, but that it was for arm bands sold in advance, noting that the arm bands would be for that Wednsday and Thursday, and that if the arm bands were not done, then the city would get 15% of the proceeds. Saying that if the city did decided to do the arm bands, that they would send 1,000 arm bands in advance to sell, saying that they do some advertisement, but the majority laid on the city.
Carswell said that they did also include in the packet a contract for renewal if the city wanted to make this an annual event. Mayor Horne asked if the city was going to be able to get that property straightened out, Carswell said that he was working with the clerk to see if Jeff with the county could come over and clear it up.
Carswell also presented information on the new regulations with food vendors saying that information had to be sent to the vendors, noting that anyone that was going to be selling food items are going to
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March 17, 2014
have to take a class with Jeff Garnto the health inspector, and had no idea how long the class would be, and that he had it scheduled for April 24th, and if you didn’t have it by the 24th, then you couldn’t get a food permit for the May Day Festival. Mayor Horne asked when they started that. Carswell said that they started that this year, that it was a new law they had just passed. Mayor Horne asked about contact information for Jeff Garnto, Carswell said that it was all located on the second sheet and that Granto would be at the health department on Tuesday’s and Thursday’s.
McRee said that the agreement read where the carnival company was going to supple the city with a liability certificate before the carnival arrives, which is good, but that he didn’t know if they would agree to it or not, but that he would like to see a provision put in there where they agreed to hold the city harmless all together of any injuries that might take place and advised Carswell to talk with them. Carswell asked if the clerk wanted to contact them or if she wanted him to, Clerk said it didn’t matter to her, Carswell gave agreement to Clerk for contact. Roberts asked David if he wanted to include a clause in there, David said that he would like to see a provision that would hold the city harmless from any injuries or damages that may be caused to the public in the midway area.
Carswell asked about the signs for advertisement, referring to the one the county had up there now advertising the baseball/softball registration, saying that the guy does those signs for $125.00 and he would put on them, “The McIntyre May Day Festival April 30th through May 4th, Fair Food, Fireworks” and whatever other events that will occur between April 30th through May 4th, saying again that the signs were $125.00 and they would be out for 30 days. Mayor Horne said that the actual May Day Festival was the first Saturday, Carswell said yes, that the May Day Festival was only that Saturday but the fair part would be from the April 30th-May 4th, asking council if they would want to put a sign up near Dedrick Road, one at the end of the By-Pass and one at the intersection of 441 and 57, Mayor Horne said the thing was, did Carswell have the money in the budget. Carswell said should be if they didn’t do the traditional advertisement and stuff that has been done, saying that if you continued to do it like it had been done, that the radio station had sent in some information also, noting that station 107.1 had a sister station now, 107.5 and that advertising on both stations and doing a live remote from the park, which would be 2 hours , the day of the event and advertise about 200 spots on the radio, would cost around $600.00 and the other option was 140 spots minus the live remote for $400.00, saying that the local station 103.7, would be $200.00, but that would only be for a two week period.
Myrick had no report.
McRee said just the easements that council had already talked about.
Mayor Horne asked Clerk Roberts if she had heard anything from Denise Brookins or Rindt-McDuff, Roberts said that she hadn’t heard from any.
City of McIntyre
March 17, 2014
Amerson said that he didn’t have anything, Mayor Horne reminded him that he did, Amerson said that council needed to go behind doors for that. Amerson asked McRee if they needed to go into executive session to discuss what he and he had spoken about the other day, McRee confirmed that they did.
Mayor Horne said that she didn’t have anything that they had already discussed the position, and the easements.
Motion to enter into executive session to discuss personnel issues was made by Scott, seconded by Carswell, no opposition.
Prior to entering into executive session, Mayor Horne addressed the Gallery for questions or comments, Ms. Martin inquired about Councilmember Mixon, asking if she just stayed out forever, asking if there were any rules on it. Mayor Horne said that they didn’t have anything in the Charter. Martin asked so what do you do, wait for her to resign. McRee said that they would be following up with the family to see what was going on. Martin said that she didn’t have anything against Ms. Mixon, but that she was concerned that one group wasn’t being represented, Mayor Horne said that Mr. Moore was present, Martin said yes, but that Mixon was one to. Mayor Horne said that council was waiting to hear from the family.
Mayor Horne called meeting back to order, noting that there were no motions or votes taken or made while in executive session.
Motion for adjournment was made by Myrick, seconded by Carswell, no opposition motion carried.