McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.


Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

November 1, 2012 Minutes

City of McIntyre

Council Meeting

September 17, 2012

Page 1


Mayor Pre-tem Rico Myrick called meeting to order, led in prayer by council member John Carswell.


Present were Council members, Rico Myrick, Vickie Mixon, John Carswell, Katherine Scott, and Eugene Moore, Mayor Vicki Horne arrived at 5:17pm.


Minutes from the August 20, 2012 council meeting were presented. Mixon made motion to approve minutes as presented, seconding the motion was Scott, no opposition motion carried.


Mixon made motion to enter into executive session to discuss a personnel issue, seconding the motion was Scott, no opposition, motion carried.


Meeting was called back to order at 5:33. Horne stated that there was neither vote nor motion taken while in executive session.


Mayor Horne addressed the agenda and welcomed Ms. Chiquita Jackson, who is the Work Base Coordinator at the Wilkinson County High School. Ms. Jackson stated that the program offered business and computer science, engineering technology, health care science and ROTC programs and that in the programs they teach the students employee-ability sills. Ms. Jackson distributed information about the program to Mayor and Council. Ms. Jackson said that they liked to get their students into the community and have them work in the different organizations and businesses that would hire them to gain work experience. . Ms. Jackson said that the student could be a paid intern or it could be a non-paid intern. Ms. Jackson said that the program wanted the students to go through the interview process so that they get the whole experience of being hired or considered for employment.  Ms. Jackson said that the program only used juniors and seniors and that there are requirements to be in the program. Ms. Jackson said that the program had been in existence for a long time, and that she was working to get the program built back up. Ms. Jackson said that some students had been placed at BASF, and that some had been hired full time after graduation, she also said that they have students placed at the Piggly Wiggly and City Hall in Gordon and some at the courthouse. Ms. Jackson asked if the City would help her in networking and getting some of the students placed.


Ms. Jackson introduced Ms Tee Amoje, who was with the Community Based Instruction Program. Ms. Amoje explained that the program was a systematic training of students with disabilities. Ms. Amoje said that the program allowed students to ease into and enhance their transition to community participation, employment and eventually independent living. Ms. Amoje explained that the program worked on career planning with students with disabilities so they can be successful and live independently within their communities. Ms. Amoje explained that Community Based is unpaid, and said that

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training began in the 9th grade with in classroom instruction and that they do not participate in the community until they have reached their junior or senior year in school. Ms. Amoje said that there criteria that these students must meet. They must have good behavior, no write-ups and those types of things. Ms. Amoje said that they have been trained on punching a clock, signing in and signing out, so that they can get skills to live and work in their community. Ms. Amoje said that Community Based Instruction was a critical part of their education, primarily because as adults the community is where they will need to use their skills. Ms. Amoje explained that these students, if placed in the work environment would come with a trained instructor and probably be at the location for an hour or two in the afternoon, so they will have the opportunity to be trained.


Horne asked Ms. Amoje what exactly were the students prepared to do. Ms. Amoje said that they were prepared to do time sheets. Ms. Jackson said sometimes when you mention the word disabilities, people take it to the extreme, but that wasn’t always the case. Ms. Jackson said that sometimes these children have a learning disability or learning deficit, but doesn’t necessary mean that they are unable to function or work in a work place, and that some of these students you wouldn’t even know they had a disability, unless someone told you. Ms. Jackson said that they could do computers, that they do have computer skills, filing and various things. Ms. Amoje added that some have been trained in janitorial, cleaning yards, and other things like that.


Mayor Horne explained that there were some items within the office that were classified and must be kept within the office, such as paperwork. Ms. Amoje said that she was asking that if council knew of other entities that could use her children in the work environment, Ms. Jackson said that her students were made to sign confidentiality forms, and that they went through the training and that they were very selective about the students they chose.


Mayor Horne addressed Jay Mason, who wanted to address council about a project he was working on. Mason said that he had some property he owned on 441 right inside the city limits. Mason said that what he wanted to do was put a truck stop in this area, because there was not one from I-16 in Dublin to Milledgeville and thought that with the traffic count, it would be ideal. Mason explained that he had a driveway on the property but that he wanted to move the driveway to where Calvary Way was because of the break in the median, so that the traffic coming out of his property can go North or South without having to do the fishhook. Mason said that he was working with an engineering firm in Macon to draw him up basically the same thing they put out at the new school. Mason said that they had to have, for the traffic volume, a deceleration lane and an entrance, and a South and North that would allow you go from Calvary way straight across. Mason said that in order to build this driveway, he has to get a permit from Ga DOT.  Mason explained that along the property he wanted to put a road and off of that

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Council Meeting

September 17, 2012

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road he wants to try and get business to buy and locate in and around this road and in doing so, he has to pay for the drive-way and the road, but once he does he wants to deed the road to the City of McIntyre.  Mason said that he had spoken with the DOT, and that it was suggested that he get a letter from the city saying they were willing to do this, stating that the city is aware of the project and that the city is in agreement with the project. Mason said that it would not cost the city anything, because he was going to have the road and driveway built and deeded over to the city.  Mason said that it would expedite his request if he got something from the city stating that they were aware and in agreement with the project. Mason also said that he had spoken with the Mayor about having city sewage to the area, which would make the area more attractive to incoming business. McRee advised Mason to have a draft letter of what he was looking for and forward it to the city and he and the Mayor would look over the letter and have it transferred over to their letter head and then the Mayor could sign it. McRee also suggested that in the letter they specify that the city will consider accepting the road based on specs and such. Mason said that he had been told the letter needed to be worded in a way that the city is aware of the request to move the break in the DOT driveway, the limited access from its current location to a more suitable location directly cross from Calvary Way, the City will accept deed of drive and road upon completion according to DOT specs. McRee asked to add the word consider. 


Mayor asked Mason how many jobs would that bring. Mason said that he had no idea, it depended on what type of business located there. Mason said that he was hoping for a truck stop. Mason stated that his goal was to lease that property for something that may benefit the city.


Mayor asked Mason if he was planning on developing the other hundred and some acres.

Mason stated maybe yes, but that he had no plans for it.


Mayor said that the reason she asked was for the sewage. That it may work better if we knew, but that she was supporting it. Carswell made comments concerning the possibility of a truck stop being located there and what it would offer for the many trucks that traveled 441.  Mason said that it might not be a truck stop, that it could be anything.





Moore said that he had a list of surplus equipment, including lawn mowers, air compressor, grooming mower, John Deere mower and sweeper, a Crown Victoria Ford that sits out back and questioned about the half ton F150 Ford pickup. Moore said that he knew they had talked about keeping one of the trucks for the mosquito sprayer, but hadn’t talked about the other one. Myrick asked if that included the Xmark that was burning oil.

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Council Meeting

September 17, 2012

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Moore said yes. Myrick said that he had an understanding as to why it was burning oil. Myrick said that he had found out that they were using Vavoline 5W30 and that was why it was burning oil. Carswell said that they needed to make sure they are using the correct oil in the new ones. Myrick said to let them use the right oil and maybe keep that one. Moore said that they were keeping one. Moore said that there were four. McRee said that once council had figured out what they wanted to sell, that he had talked to Pam Helton with GMA, who told the City of Irwinton, about a GMA website where you could list surplus equipment. Moore asked about keeping the other truck. Mixon asked did we need it. Moore said that he didn’t. Mixon said that if we had the new ones, and one for spraying then we didn’t need it, then sell it.  Horne noted that we would have to have one for the wastewater treatment center when it is completed. Moore said yes, but probably a 4-wheel drive.


Moore said that he had received complaints on 129 Pine Circle. Mixon asked who was that. Moore said that it was next to Jimmy Fountain. Horne said that Bernard told her that he had the list. Horne asked Chief Amerson did he know if Bernard had it. Mayor said that she knew of two places that needed notification either by certified mail or hand delivery, especially the property where Zim got hurt. Amerson reported that Bernard did have the list and that there were some addresses that he was trying to get. It was advised that clerk help get addresses. Scott made mention of property on Macon Road that needed to be cleaned up too. Council members mentioned other places that needed notification of clean up.


Scott had no report.


Carswell said that James Shinholster was looking at the concession stand.  Carswell said that he was told that there was a siding that was better than vinyl and cheaper that could be used for the concession stand. Mixon asked did he give him a cost for it. Carswell said 5.50 per board. Mixon asked how wide was it. Carswell said probably 12’ long and 8” wide. Carswell said that there was one man that said he could do the siding and all other construction.


Carswell also noted that he was planning a fall festival maybe a masquerade contest on October 27, 2012 and asked if the information could be put on the next water bills.  Scott asked what you did at a fall festival. Carswell said maybe the same as May Day, but on a smaller scale. Horne asked when the one for the nursing home was. Scott said that she believed that it was held during the day.


Carswell said that he and Rico had looked at the property at the park, where they were going to bring in the red dirt and get it graded and level up. Mayor asked if it was feasible

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Council Meeting

September 17, 2012

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to put down some grass seed and cover with hay. Carswell said if we put the red dirt down then we go do that.


Myrick said that he was still waiting on bids from Crawford Electric and Green’s water well on the water building. Myrick also commented on a couple of leaks in the water last week. Myrick questioned why the fire department did not respond to two pages concerning a tree that had fallen across the road at Dedrick Road. Horne asked if it was the fire department or first responder’s responsibility to respond. Mixon said that if it was in the city limits of McIntyre then it should be the Street Departments responsibility.  Carswell said that he didn’t believe that it had fallen on a power line, and that he thought the Street Department could have cleared it with the backhoe. Carswell questioned a call out for the Street Department. Conversation ensued about employees not answering city provided cell phones. It was advised that a letter be given to each employee with a cell phone advising him or her that they must answer the phone, have the letter signed and filed in his or her personnel file.


Conversation ensued concerning maintenance on the equipment the street department used after Myrick noticed a bad tire on the backhoe. Moore said that had thought it was repaired last Tuesday. Myrick said that he didn’t believe the street department was aware of the issue. Horne commented that the public works department was supposed to be doing daily inspection forms. Carswell asked if they were suppose to be doing inspections on equipment that they did not use that day, Moore said no, but that it had been being used everyday. Horne said that then it would be a write up if they are not doing what they are suppose to be doing.


Mixon had no report.


McRee said that the clerk could call him tomorrow if she needed help looking up information on the addresses for the dilapidated homes.


McRee said that he also wanted to commend the Mayor for attending the meeting on open records at the Regional Commissions office. Both he and the Mayor commented on how informative the class was. Mayor suggested council attend. Horne commented on information she found out, including the posting of the agenda with some information of discussion. McRee also said that agenda’s and minutes and any information about meetings should be kept up to date on the website.


Chief Amerson had no report


Clerk Roberts informed Council that there was a meeting with Kathy Ross for status update. Clerk Roberts asked council if they remembered her speaking about having to

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Council Meeting

September 17, 2012

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find a source of funding for a small amount of money until USDA issued the takeout letters. Clerk advised council that she had spoken with Ricky Spivey with the Wilkinson County Bank, who had agreed to loan the city three hundred and sixty thousand dollars to pay incoming invoices before the take out letters were issued, but instead of using the funds, the city would pay from LGIP, unless it become necessary we would not use the loan from Wilkinson County Bank. Clerk Roberts presented a resolution stating the amount of funds the city would be borrowing, how long, and who had the authority to draw the money down. Horne commented that Ross said that once everything is done, and if there is any money left over, the city may receive some reimbursement for the purchase of the land.


Myrick asked how was the thinning of the timber at the property going. Clerk said that the place Gaywood used were going to take the timber was on a two-week hiatus, and Amerson aid that he was informed this morning that they would start flagging the timber next week. Clerk said that she was told that they would begin the first week in October.


Mayor Horne asked if there were any questions, and commended the clerk on her work with they wastewater treatment center.


Myrick made motion to accept and approve the resolution to the Wilkinson County Bank to obtain funds for the waste-water treatment center line of credit, seconded by Scott, no opposition, motion carried.


Clerk Roberts informed council that she had received a resolution to adopt the five-year update to the short-term work program from Robert Smith with the Regional Commission and needed a motion to adopt and have the Mayor sign.


Mixon made motion to adopt the five-year update to the short-term work program, seconded by Moore, no opposition, motion carried.


Clerk Roberts stated that in the letter of conditions issued by USDA, it read that the water department must be able to support itself and stated that the city would need to increase rates to achieve this goal. Roberts said that she had given council a copy of the draft that Rindt-McDuff sent over showing what the rates would need to be to accomplish this. Roberts explained that the draft showed the increase over a 2-year period, but since it was already September, applying those fees in 2012 would not produce the desired revenue. Clerk said that the Mayor had asked Ross if we could do the whole increase in January 2013. Ross said that would be fine as long as by the end of 2013 the city could show the system supporting itself. Roberts went over the proposed rates.



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Council Meeting

September 17, 2012

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Motion to approve the rates at $17.00 base and $1.80 for every 1,000 after the first, 2,000 for residential, and $22.00 base and $2.00 for every 1,000 after the first 2,000 for commercial effective January 1, 2013 was made by Moore, seconded by Mixon, no opposition, motion carried.


Clerk Roberts informed council that they would see in the paper the advertisement concerning the millage rate for McIntyre. Clerk said that she had spoken with all council members and Mayor and no one wanted to raise the millage rate, and the Tax Commissioner’s office posted McIntyre’s 5-year history with a set date for council on October 1, 2012.   Roberts said that there would be some loss in the expected tax revenue, but that Vanessa Fountain, Tax Commissioner, said that she was going to try and collect past due amounts.


Motion to approve the attentive millage rate in the amount of 2.89 mils was made byMixon, seconded by Carswell, no opposition motion carried.


Moore said that the actual rate was 2.973, with a set date of October 1, 2012, and no public hearing notice. McRee said that we could post the public hearing on the web-site and on the door and notify the newspaper.


Motion to resend Mixon’s previous motion for millage rate was made by Mixon, seconded by Scott, no opposition, motion carried.


Mixon made motion that Mayor and Council attentively set the 2.973 mil rate for the upcoming year, seconded by Carswell, no opposition, motion carried.


Mayor informed council that Spence Basinger had come and inspected the city for ADA regulations, Clerk Roberts informed Mayor that she had spoken with Ross, and was told that the only thing the city had to do as far as regulations was install the sidewalk and level the entrance, and that if the city planned any major renovations to the inside building that the bathrooms would then have to be brought up to the current regulations. Mayor Horne said that the shrubbery to the right of the door would be removed and concrete pored, stating that in order for the city to receive the funds, this must happen. Mayor asked Moore if he would take on the task of making sure it was done.


Mayor said that her and Moore had discussed sending a letter to Flash Foods about putting the garbage containers on a concrete pad and enclosing it with a privacy fence. 


Mayor said that she had several calls from people concerning another housing grant. Roberts said that she had talked with Ross about the city looking to get another housing

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Council Meeting

September 17, 2012

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grant. Ross said as long as it did not have anything to do with sewage we could obtain grant funds for housing projects. Mixon asked what the last one was. Mayor Horne said it was a CHIP grant. Mixon asked if that grant went over well. Mayor Horne said that it had gone over well that the problem was people didn’t understand how it worked. Mixon said that some of those that had received the funds were not taking care of the property. Discussion ensued about the Angles home, a recipient of funds from the CHIP grant, and McRee suggested contacting the RC concerning a zoning ordinance.


Moore spoke about a meeting at the commissioners this morning where zoning and Freeport exemption were discussed. Moore said that until we have something for the county we were not going to be able to attract business.


Mayor asked everyone to have his or her budget by next meeting; some conversation ensued about the 2013 budget.


Moore commented that he felt that these guys (street) were underpaid and wanted to see them get a .75 cent raise and that would raise the salaries up 59,000.00, that would bring Antion up to $10.25 and the other two from 8.25 to 9.00. Moore also wanted to hire the part-time help full time beginning in January.  Mayor said that if they didn’t improve, then there were going to be problems. Moore said that he didn’t like to hire part-time, but hire them full time with a 90-day probationary period and if they didn’t work out then find someone else. Moore said that he felt that part-time didn’t feel like they were a part of the city. Mixon asked Moore that when we hired them didn’t council tell them it would part-time until the sewage system was built. Moore said yes that council did tell them that they would be part-time but said nothing about until the system was built. Scott said that council should hire them full-time before the sewage was built. Moore said that he based the health cost at $727 per month. Moore commented on the maintenance on the equipment. Conversation ensued concerning maintenance on the equipment and who pays. Moore discussed the amount spent in general supplies and why he increased the amount. Moore continued to discuss his increases in other areas, such as gas, oil and supplies and paving projects. In capital Moore had another new lawn mower. Mayor advised to go ahead and purchase the mower this year out of the SPLOST funds. It was agreed to sell the 4 X-Marks.


Carswell said that he really didn’t see anywhere that needed increases, that the only thing that he thought he might increase would be the amount in events. Carswell compared his expenditures against the 2012 budget and explained anything that he was short in, that he could move money. Carswell went over the contract labor line item, and discussion ensued about the amount and decided to increase that amount. Carswell asked about the monies for the renovations to the park concessions stand. Mayor Horne said that she

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thought it would be out of repairs and maintenance, and asked if SPLOST monies could be used. McRee said that you couldn’t use SPLOST monies for repairs.


Amerson gave copies of his budget and conversation ensued about the overall increase of the Police Department.


Mayor Horne voiced her concerns about Tyrone Evans, and said that if he could not do what the city needed him to do, then council may need to look for someone else. McRee said that he liked Tyrone and had known him for over 20 years, but unless he was wrong, he believed that they had changed the law, and the auditing firm could do some of the work that needed to be done.


Scott asked about putting something in the budget for the employees, some type of event. Clerk reminded council that Zim Steele’s 20th year was coming up in 2013.


With do no other discussion, Mixon made motion for adjournment, seconded by Carswell, no opposition, motion carried.





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Mayor                                                                          Attest






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