City of McIntyre
November 19, 2012
Meeting was called to order by Mayor Horne.
Present: Council Members; Vicki Mixon, John Carswell, Katherine Scott, Eugene Moore, Rico Myrick.
Prayer by Eugene Moore.
Motion was made to approve minutes from November 5, 2012 meeting, sited corrections were noted by Moore,
MOTION was made by Mixon to approve minutes of meeting from November 5, 2012 with correction being made on page 2, paragraph 5 from Moore Horne to Mayor Horne and to approve the rest, seconded by Moore, no opposition, motion carried.
Garbage contract to end in December.
Mayor Horne stated that the last two years we had a two year contract. She then asked how do we want to advertise it this time. Mixon stated to do it the same way it’s been being done.
MOTION was made by Moore to advertise the two year contract for garbage in the Wilkinson County Post, seconded by Mixon, no opposition, motion carried.
Moore stated that Mayor Horne asked him to meet with Mr. Rump concerning the concrete and make sure that they know what he is bidding on and what he is going to do. Moore stated they want to have dumpster for the old concrete. Mixon asked if they want us to supply all items needed. Moore stated that they are some of it, forming materials. Moore stated that when he tells us that the city will purchase the concrete. Mixon asked if all we are paying for is the labor. Moore responded, labor and material for forming. Mixon asked how much is it, Moore responded, $4500.00. Forming material furnished by the contractor. Moore asked if we have someplace to dump the concrete. Carswell responded he needs it at the park to fill in a hole that is there. Moore stated that the contractor says he does not have liability insurance himself but he will be working under James Shinholster’s insurance. Moore stated that he informed Mr. Rump that the invoice would have to come from Mr. Shinholster. Mixon stated that we have been through this before. Mr. McCree stated that he would not recommend that we allow them to do the work if he doesn’t have insurance. Mixon stated that they had gone through it with someone bidding before and they did not make sure they had insurance they went under the same company. Moore stated that it would have to be done under Shinholster’s instead of Rump Masonry. Moore also stated that he had checked with Snowco, and said there is another guy in Gordon, but he’s not sure that he is still there. Moore also stated that he asked John Williams who poured the concrete for their church, and stated that it was someone out of Dublin. Mixon asked if we advertise that they have to have insurance. Pam stated that it wasn’t in the advertisement, Mixon asked why and stated that it needs to be in everything that we advertise for bids, that they have got to have their own insurance. Moore stated that he can call Snowco and remind them, Mills , and any others that he can contact. Mayor Horne asked if James Shinholster could hire Mr. Rump to do the job and it be his
responsibility, Moore stated that he would check with Mr. Shinholster to see if he will bid on the job and hire Rump to do the job or whoever Mr. Shinholster will hire to do it.
Submit a roads priority list from DOT for the LMIG when we apply for the grant. Moore stated that the list would consist of the areas from Main Street to Railroad Street(1st), from Fourth to Railroad Street(2nd), Vinson Road(3rd), and Macon Road(4th). Moore stated that Mr. Council told him it would cost approximately $25, 000 to $30,000 for the quarter of a mile, got to have some patch work. Moore stated that there was one more real bad section, which is out towards Valerie Walker’s and can probably be fixed using the budget fund because it’s getting pretty bad. Moore also stated that the grant can be placed in an escrow for three years and do not have to spend it until 2013 the sewage project is finished but not longer than three years.
Scott had nothing to discuss.
Carswell stated that he saw in the minutes where Rico mentioned that there are some guys who could do community service to do some work at the park. Carswell asked Wayne if he had a list of the people that could do the community service. Wayne stated that Zim would be the one that keeps the information concerning community service. Carswell stated that they need to come up with a plan to see where they need to start at, said that they started working last weekend. Another cleaning date would be discussed. Discussion was made to have chainsaw serviced and repaired and to get tools.
Myrick had nothing to discuss. Myrick mentioned that he saw where there was a proposal from ISM for piping for the new well for $35,900. Carswell asked if the proposal was just for the piping. Moore stated that he and Mark met with them and gave a rundown of the items to be used. Mayor Horne asked when the work would be started on the wiring for the pump house, Myrick stated that it was supposed to be run in the paper, Pam stated that it was bid out to Helton, Myrick asked if Pam called them, Pam said she did not call because she thought they were calling. Moore stated that he will call. Mayor Horne asked if there was anyone else or if there was only one bid. Moore stated that he and Myrick called piping services and has not heard anything from them, Moore called Mike Avery ISM in Gordon
Mixon had nothing to discuss.
David McCree had nothing to discuss.
Carswell had one other thing to discuss concerning the red dirt for the park. Carswell asked if they should hold off or how soon could they start. Mayor Horne stated to wait until after the holidays, Moore stated that they need a load or two on Riley Circle.
Mayor Horne asked Scott to inform council concerning the meeting held at the library. Scott stated that the library still plans to receive $17,000 from the city and that they said it was contracted for us to give them the money. Scott stated that she received a fax from them but she didn’t know what it was. McCree read over the form and gave a summary concerning the contents of the fax.
Scott stated that there have been some complaints about the insurance and the employees want to know if they can wait until 2013. Mixon stated why can’t we continue to pay everything with agreement coming from Carswell stating that it would be beneficial to the employees to prepare for the upcoming change. Moore stated, through his research a comparative of the surrounding counties employee
insurance plan. Scott stated that she thinks the employees should be given time to prepare for the insurance change.
MOTION made by Scott that we do not start taking 10% in 2013. Mayor Horne asked if the amount for the family would remain the same. There was no second to the motion.
Scott made motion to hold out on insurance until 2014 for the employees portion of insurance, Moore seconded it, but Scott rescinded motion and made motion to leave insurance as is, seconding the motion was Moore, no opposition, motion carried.
MOTION made by Myrick to let the Christmas bonus stand as is, seconded by Mixon, no opposition, motion carried.
MOTION made by Myrick to adjourn, seconded by Mixon, no opposition, motion carried.