City of McIntyre
November 4, 2013
Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore. Present were Mayor Vicki Horne, Council members Eugene Moore, Katherine Scott, and Rico Myrick, also present were Clerk Pamela Roberts, Chief of Police Wayne Amerson, and City Attorney David McRee, absent were Council Members Vickie Mixon and John Carswell.
Motion to approve minutes from the October 21st meeting was made by Scott, seconded by Myrick, no opposition, motion carried.
Agenda presented new business as:
Denise Brookins – Updates on Easements and Flood Insurance
Brookins said that she wanted to give an update on an email that was sent by Meg. Brookins said that EPD has approved the design and that the next step was to put in a land application and after that it was believed to be about a 3 week approval process and after that you could begin construction, but wanted to let council know that while that process was going on, other things would be going on as well, noting the power process would be going on and also the RR agreements which were on going. Brookins said as far as easements noting that the way that generally works is that a representative of the city and the engineering firm would go out and speak to the property owners, and informed council that at the next council meeting Rindt-McDuff would be here and that they would list up all the properties noting that by Wednesday they were supposed to be providing the information to the attorney for review. Brookins noted that Rindt-McDuff informed her that visiting homeowners was not in the original agreement, but that it was something they could do, and that there was money in the budget allocated for something of this nature, so they could go out with a city representative who knows the property owner, noting that ideally all property would be given through donations, saying that you could use free months of usage as an incentive for giving up the property.
Brookins presented council and the attorney with a sample of the contract that would be going out to the property owners. Brookins also informed council that the Erosion control approval letter from the NRPS has been received and that the city had a copy of that and that Norfolk Southern Railroad Agreement has been received and all responses to comments have been provided and that the draft agreement has been prepared and are expecting that in the mail this week. Brookins said that the power company was on going and that they were coordinating with the power company to get some additional documentation and are expecting that agreement to be drafted within the next two weeks or so.
McRee suggested that on obtaining the easements that first send a initial letter contact from the Mayor indicating that they would be contacted by someone from the city regarding them giving an easement
City of McIntyre
November 4, 2013
for the city’s sewage project in the next few days. McRee further suggested that after the letter goes out and are ready to go and see the people, that all council sit down and go over the list to see who may have the best relationship with them and they be the one to make the contact, noting that initially you probably don’t want anyone from the engineering firm going out with them, but have them available if someone has questions, as well as himself for any legal issues, but to explain to the people the benefits of a new sewer system, such as growth, more sanitary conditions for the city, explaining to them that they are not giving up their land, but just letting the city use it. McRee said that some may be hardnosed and demand financial reimbursement, and those would have to be handled it in another way. Brookins said that if it got really bad the engineers could probably work around it.
Moore noted that Meg had said something in the last meeting about offering a free tap, but noted that existing properties would be connected with no charge.
Brookins noted that the next process for the Flood Insurance Program was to see if council would like to request RFP from engineering firms if the city wanted to have that resource available. Brookins said that she would work up the RFP and get it to the council, and that this part pertained mostly to substantial development.
Clerk had no report.
Amerson questioned about animal control and would the funding for that becoming from his department for public safety. McRee said that it could be done any way, but pretty much the way the city did it before. Clerk noted that it had been out of public safety before. Mayor Horne said to make it a line item in the police budget.
Myrick asked Amerson how he was coming along with the lapel cameras, Amerson said that he has spoken with some companies and that they were in the process of getting some demo models for his department to try out, that maybe by next week he would have some.
Mayor Horne questioned Amerson about the incident on Old McIntyre Road. Amerson said that there was a stabbing there on Thrusday night, Mayor Horne asked was it at a club. Amerson said no that it happened up Wilco Road in one of Lee Billues old trailers. Mayor Horne asked was it at someone’s house; Amerson said no that it was one of the hangout places for up there.
Moore reported that he got drawings from Clark on what the veteran’s memorial would look like and passed it around to council. Moore gave dimensions on the monument but could not tell how big the benches would be. Mayor Horne asked about pavers for the walkway, Moore said that he liked the
City of McIntyre
November 4, 2013
grass, Mayor Horne said yes but if you have people walking up there it would wear the grass and eventually take away from the look. Mayor Horne asked about location, Moore said that it would probably be out back to the right of the building. Moore said that the cost would be $5,190.57, Mayor Horne said that sounded like a good price, Moore noted that Clark was giving us a good discount. Moore motioned to order monument and benches from Clark for $5,190.57, Scott seconded, no opposition, motion carried. Mayor Horne asked if it would be in color, Moore said that everyone thing would be in stone. Moore said that he would begin work on leveling the area.
Scott had no report.
Myrick had no report.
McRee noted that he would be working with Meg for the next two weeks getting the easements ready.
Mayor Horne asked that everyone have budget ready by next meeting. Mayor Horne said that she did look over the GMA plans for contributing to the employees. Roberts said that council could do anything they wanted to, that if they wanted to do the $20.00. Roberts advised that council go through the agreement and should they want to change something make note of that change and the clerk would get it back to GMA for drafting. Mayor Horne noted one section where it read something about a break in service, that the city’s retirement part is forfeit. Moore noted that some plans he knew of had a vesting period.
Amerson questioned the clerk about the Peace Officers Annuity Plan, Clerk will contact them on tomorrow and question membership fees.
Moore said that he had one question he forgot to ask, asking was the city going to feed the fire department. Mayor Horne said that the city had always reimbursed the fire department and have always been included. Discussion ensued about using the fire department for hosting the Christmas dinner. Myrick asked Mr. Fountain if he would get with Ricky or someone with the Fire Department to come to the meeting and give a report. Mayor Horne asked about the equipment that EMA wanted, wondering if they were going to get it. Fountain said that it was still sitting there and didn’t know what they were going to do. Clerk said that she asked Ricky for a list of the equipment but assumed he had forgotten to get it. Fountain said that he would get the information.
Motion for adjournment was made by Myrick, seconded by Scott, no opposition, motion carried.
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