McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.

MCINTRYE CALENDER

Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

October 3, 2011 – Council Minutes

City Of McIntyre

Council Meeting

October 3, 2011

Page 1

Meeting was called to order by Mayor Pro-Tem Jerry Shinholster, Mayor was running a few minutes late. Led in prayer by Shinholster.

Present were council members, Jerry Shinholster, Rico Myrick, Vickie Mixon, Natalie Underwood, Raymond Cole. Mayor Horne joined meeting at 5:11pm.

Motion to approved September 19, 2011 minutes as presented was made by Mixon, seconded Underwood, no opposition, motion carried.

Shinholster noted that there was no one on the agenda and proceeded to go to the committees.

Cole said that he would like to know why the city has spent $7,000 to $8,000 for weather-heads on the poles and that council didn’t know anything about it, Cole said that he knew Shinholster had brought it up but wanted to know who gave him the authority to spend $7,000 on the weather-heads, without putting it out for bids. Shinholster said that he explained that we would be doing it in the $499.00 increments, just like we cut those trees on the right-of-way on Cedar lane. Cole said that he didn’t have anything to do with that. Shinholster said that he had been doing these things under the $499 increments and that is why he explained it and asked if anyone had any questions. Cole asked where was anything from Georgia Power saying that we had to do this. Shinholster said that it was coming. Cole said that you mean its coming and we’ve already had it done. Shinholster said yes that it was coming, that the man from Georgia Power went with the man we had chosen from the beginning who was always working on the lights, Cole asked did he find out how much it was going to cost to have these things done. Shinholster replied $499. per increments, Cole asked how much for the whole thing, Shinholster said that he did not find out for the whole job. Cole asked how many poles were done? Shinholster said that he didn’t know how many poles were done. Cole asked then who knows. Cole said that the city was supposed to know. Shinholster said but we don’t know, that Williams numbered the pole. Cole said that we didn’t even know that we were going to spend $7,000 for this job. Shinholster said that it come out of his budget and that it was in his budget and that he told everyone that it was going to be done in the $499.00 increments, that he didn’t try to keep anything from anybody that he told everyone from the get go. Cole said for a few jobs fine, that he tried to get that building over there painted and fixed for a little over $500, that he had to put out two bids just to get that job done. Shinholster said that he didn’t know anything about that, but that he was just telling you what he said, that he brought it to council and went through protocol. Cole said anything that cost $9,000 should have been brought to council. Cole told Shinholster that he  would be a bad example of somebody running this city, that if you were going to spend that kind of money. Shinholster told Cole that he did not need to be pointing his finger nor his pen at

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him, that they could talk in a civil manner. Cole said ok, but wanted to know why Shinholster spent $9,000 without council’s knowledge. Shinholster said that he didn’t know what the final cost would be and that he explained what he was doing at the council meeting and that he asked if anyone had any questions, and no body had any questions, and the work is done. Mixon said that no one knew how many poles had been done. Shinholster said that he put the invoice in. Cole said that Shinholster had lost $50,0000 on that road up yonder that nobody looked after. Cole said that Shinholster had lost twice since Cole had been in office, and in the last four years our equipment had been stolen out of the building over there and that Shinholster didn’t say anything, that he didn’t come to council and say that someone stole our stuff. Mixon said that there was no number of anything on here of how many had been done. Shinholster said that he didn’t know anything about it, that he turned the invoice in, and going back to what was stolen, he asked Chief Amerson didn’t he file a stolen report to the police department. Amerson concurred that he did. Shinholster said concerning the misappropriated that Raymond was talking about, that he could take that. Cole said he wondered what would have happened if he had gone out and done something like that. Shinholster said that he didn’t know, that he doesn’t speculate. Cole asked Shinholster who gave him that right to go out and spend that kind of money, Shinholster said that no one gave him that right but that he went through protocol, and asked the Mayor didn’t he go through protocol. Horne said that he did bring the issue to the table but that she asked how many pole, where the 20 come from. Shinholster said that he didn’t know where the twenty come from that he asked about $120,000 in SPLOST. Cole said that we still didn’t know how many poles have been fixed, how many was left to be fixed and that we still don’t have anything from Georgia Power. Shinholster said that he would make sure that we get that information; Cole said that it was to late for that now. Horne asked how many poles have been fixed; Mixon said that Shinhoslter didn’t know. Mixon said that there was nothing on the invoices that said how many were done. Shinholster said that it did say that we have a 10-year warranty on the work that he had done and that the work was completed. Underwood asked how many poles do we have. Shinholster said that he didn’t know that no one in the street department has ever numbered them. Horne said that she hasn’t been able to get anyone to tell her that this had to be done this year, that she asked the clerk to talk to Georgia Power, about did we have to have this done, that it was a lot and should have been bid out, and that she thought it was only 20 poles. Underwood said that everytime we have something done in any department, does it have to bid out. Mixon said unless it’s and emergency. Cole said that we didn’t even know what an emergency was around here. Underwood asked what would an emergency be consisted of. Mixon said like when the phone system had to be replaced. Underwood said that she went to the park and that she saw this pavilion, and that she didn’t know that had been done. Myrick said that it was an emergency. Underwood asked why that was an emergency. Myrick

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said it was for May Day and that Mayor authorized that. Horne explained that there were certain things that were capital improvements. Conversation ensued between Mixon,

Myrick and Underwood, but Horne said that it was in the budget for capital improvements. Underwood said that it may have been but that she didn’t see anything in the paper, cause when she saw it that she got on the phone right then, that she knew that she hadn’t heard anything. Myrick said that it was brought to the table, Underwood said that it may have been but that she didn’t remember it being bid out. Underwood said that she thought there were a lot of things that were being done and not being bid out. Horne said that maybe that’s where we need to go to. Mayor Horne said that she talked to someone from another county that said that once they did their budget, and if it wasn’t an emergency, that they didn’t go back and do it. Myrick said that there were things in the park that he couldn’t get done. Underwood said that she knew that everything that she did when she had a department it was like no, that something’s were being brought to the table to be bid out and other things were not, cause she was under the impression that if it was in my budget then go ahead and do it, but it always had to be bid out. Myrick asked about beautification, that all that hadn’t been bid out, that it wasn’t with all those pots. Underwood said that it was under $499.00, Myrick said yes for one pot. Underwood asked what else was over $499. Myrick said that whole bill. Conversation again insured between Myrick, Mixon and Underwood. Underwood said that any project over $499.00 should be bid out, Mixon said unless it was an emergency. Cole said that in this case this job should have been bid out because we could have gotten the entire job cheaper. Mixon asked if the invoices were just for the labor, plus we paid for the parts. Shinholster said that we paid $800.00 for the parts. Mixon asked how much for the whole job. Shinholster said in $499 increments, no Mixon said $8,638.00 worth of labor, how much parts. Shinholster said that he didn’t understand the questions. Mixon asked how much did the parts cost?  Shinholster said $800. Mixon said $800 and it cost us $8,638 to put up $800 worth of parts. Shinhoslter said that they had put up the weather heads for the Christmas decorations and that he had money in his budget and that Mixon also had money in her budget for Christmas, that from now on and out that if he brings it to this table that he’ll make sure that it will be bid out.

McRee said that he has gone through the charter and the code of ordinances this afternoon to look at this and everything that he has looked at is silent, that the city doesn’t have a specific provision in the charter or any of the code of ordinances relating to a specific figure, that there are some state law provisions that have been changed recently. McRee said what he would like to do in order to clarify this for council is at the next meeting in two weeks, is that he would make a presentation to council on what statewide says and what council is limited to do without going through a bid process and then council would be allowed to do something more restrictive than state law, if council

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would like to come in and restrict something more than what state law says, then that is something that council would look into for as passing the specific ordinance.

Myrick said that he had been on council for 12 years and it has always been $499. that McRee told him when I was going to do the phases at the park McRee told him no, and now this come up and its not in the ordinance. Cole said the same thing happened to him. McRee said that is what he was told, that the city had a $499 limit and that he is going through it now and he doesn’t see a $499 limit. Underwood asked if someone took it out. McRee said that he has just gone through the book that the clerk gave to him and that he did not read it in there.

Conversation insured between several members, with Mayor Horne commenting that she understood that it had something to do with state wide.

McRee said that he would do the presentation at the next council meeting.

Cole said that this job was put out with no specifications, no mandate that it had to be done, and giving the contractor plus cost to come out here and do that job, without council approval. Shinholster asked could he say something? Cole said when you put something out there with cost plus, then there is something going on. Shinholster asked didn’t the city start putting weather heads on the poles last year because Georgia Power said it had to be done. Shinholster said that he just came into this, in the middle of this year and that he was just completing a job. Shinholster said that he was promoted into this department so he was told that the weather heads had to done, and that now he was catching H, Cole said because Shinholster didn’t know how much it was going to cost, you didn’t put it out for bids, didn’t have any information from Georgia Power saying it had to be done, and that he still don’t believe it and until he sees it he’s not going to believe it. Cole said that this guy was given these jobs for a reason that he didn’t know what it was. Shinholster said that he didn’t know either, that all he knew was, he was doing them last year and he continued in this year. Cole said that nothing was said about the cost no checks come in, until all of a sudden they all come in at one time. Shinholster said that he didn’t know anything about all that. Cole commented that something was mighty funny. Underwood asked Myrick if this was the same guy that did they work for him. Shinholster said that he had been working for us before, that he didn’t understand the difference that he explained at council what he was doing. Horne said that the question was how much it is at one time and somewhere at the last meeting the question was asked how many was being done and that around 20 was said. Shinholster said no, Mayor Horne said that she was not lying to him, that it was said, Shinholster said no, that he asked wasn’t there $120,000 in the SPLOST, and asked the Clerk to confirm. Shinholster said that he believed that is where the 20 came into it. Mayor said no that she was talking about the poles. Shinholster said that he didn’t saying

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anything about 20 poles and that we wouldn’t find anything in the minutes about 20 poles. Mayor Horne said that she asked the question about how many poles and Shiholster said that he said he didn’t know. Cole said that he thought that every thing that

is being spent or contracted out should come across this table and let council decide. Shinholster said that he agreed. Cole said that he would like to know what would have been done if he had done that, probably been a different story, that he was told when he put that top on that building over yonder that he couldn’t do it unless you put it out to bids. When he put the shelves over there, can’t do unless you put it out to bid, Cole that he went over there two times to get the shelves and the top put on, two check were written because the cost couldn’t go over $500, that was a small amount and everyone knew what it was going on, but when it comes to $9,000, then something is wrong. Cole said that the street department has lost more money in the last year than the three years that he has been there, and that we’ve still got streets that need to be paved, money threw away. Underwood asked exactly what was done to the poles; Shinholster explained that weather heads had to be put on the poles, that he thought he explained that at the last meeting. Cole said but we’ve never seen anything from Georgia Power. Cole said that all he has heard is hearsay, and wanted to know who said that needed to be done. Horne said that McRee would be bringing back information about us going forward with this. That the work has been done and that we don’t have much choice.

Cole said that he makes a motion to hold off on purchasing the new trucks until we overcome this.  Horne said that she thought that the city needed to set some type of protocol next time as for as if it is not in the budget, some big ticket item, that we make sure we get the information straightened out, including raises or anything, that we get it all set up in the budget so that we don’t continue facing these kinds of problems, going forward, because she didn’t know anything about it until last week, that we had to have this done. Horne said that she told the clerk to get in touch with someone at Georgia Power and have us a letter to let us know what exactly was going on, because other cities had the same wire and that they are hanging theirs just like we hang ours, so are they having to do theirs. Clerk told Mayor that she had told her that Willie talked with the man from Georgia Power and that she said that she would talk to Willie, Horne said that she did ask clerk to call Georgia Power, Clerk apologized, that she forgot, that she didn’t remember, that Joe is the one who sent the guy down to meet with Carl Williams, and that she couldn’t remember Joe’s last name but that he is with Georgia Power.  Cole said that unless it was an emergency and someone was about to get electrocuted, then it should have been brought to council. Shinholster said that it came up the year before and that he was not going to keep dwelling on this, Cole said that he was because he didn’t like the way it was done. Shinholster said that he did not try to hide anything. Cole said that all he heard from Shinhoslter was, we’ve got to put those weather heads up, but didn’t say anything about getting the cost up, that Shinholster didn’t even know how

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many poles, that Shinholster didn’t know anything but that he let someone have the job, and that was the problem. Horne asked Shinhoslter did he know exactly how many poles; Shinholster said that he did not. Clerk explained that there had been 60 weather heads purchased from McIntyre Building Supply. Cole asked Clerk if she was the one that did

all the transactions. Clerk said that she only did one, and that was the one for $2000, that the rest of them were done on the 29th. Clerk explained that copies of the checks were behind the copy of invoices that they had. Mixon gave out check numbers. Cole asked the Clerk if she was the one who received the invoices? Clerk said that she did not get the last ones. Shinholster commented that the clerk did receive some of them and asked Cole what he was trying to imply? Cole said that he didn’t know, that he was trying to get to the bottom of this. Cole wanted to know why all these bills come in on something that we hadn’t discussed. Shinholster said that council did discuss it. Cole said he was through with it, to go ahead, that nothing was going to be done about it anyway.

Underwood asked about the fire hydrants, had there been anything done?  Cole said that he hasn’t been able to get any contractors to come in to help him. He said that he was going to have to go out of the county to get some help. Cole said that it was going to a lot of cost with this hydrant. Cole said that they had tried to work with Irwinton and see if we could use their water lines but it would cost us so much money, that we might as well use that money on the McIntyre water system and run it out there. Cole said that he had called Mill’s, and Piping service they said that they would get back to him. Cole said that he even called Fredrick Mills to see if they could help us. Cole said that he asked about Jonathan, but someone said that he was tied up with the railroad. Myrick said that he had a question. He explained that he had spoken with Willie and that our guys could put the pipe down and come in later to hook houses. Cole said that he could put the pipe down and hook up the fire hydrant and then if you ever need to tie on then when you could do it in order to cut the cost, that he wouldn’t hook all them houses up, but leave it hooked up though, that there may be some changes, and you may have to shut the water for a little while. Myrick said that Willie said the only one that may be a problem is that one way off the road, where Willie Curry was staying in that trailer, but that he prefer to do it as they go along, Cole asked did he mean tying in the house. Myrick said yes, that Willie thought it would be cheaper instead of having to come back and dig, and bust a pipe. Cole said if they wanted to do, then it would be fine, but if you were going to hire it out. Myrick said that all he had to do was tie into the meter and then tie it to the house. Cole said that is the best way to do it, if they were going to do it. Cole asked if they already had the pipe, Myrick said yes that they had if for the water line from Dawn to First St. Cole said that Louise had found some maps of the water line, but that he didn’t know if they were right or not. He said that it showed the whole lay out. Mayor said that as long as we know that if the guys have to go over in time, on the clock, there’s not going to be a problem from council because we are asking them to do a task and it comes to 4:30 and they are still out

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there working, we are not going to expect them to leave the job to please the people here at this table, because people fuss about overtime and stuff and if they are going to do that kind of job, then they need some time and we need to make sure they get paid for it. She stated that they might have to leave what they are doing to do something for the city. Cole said that you run the line and then you get the tie in after you get through running

the line, you don’t tie it in and run it through your joint. That you will put your line in and flag it off at the times of get off time, now but when you go to tie in the main line then you may run into some overtime. Mayor said that what she was talking about that if all the street guys or several of them are out there working don’t go fussing if Willie or Buddy or somebody is out there doing one thing and you want them to go do something else, and they are having to stay over.

Mayor Horne called recess:

Meeting was called back to order at 5:39

Underwood said that she was hoping that Leslie would be here tonight, because at the last meeting we talked about her receiving her certification and that she wanted to see about her getting a raise. Mixon said that Leslie would be at the next meeting. Underwood asked council shouldn’t we specify if she can receive a raise or not. Underwood said that she understood that she would be here but isn’t it up to us whether she gets a raise or not, not Leslie. Cole said that if you hire someone for part-time help, how long is it before they get a raise? Underwood asked Cole if he was talking to her. Cole said anybody, how long is it before they get their first raise, six months, a year? Mixon said usually after six months. Underwood said that she’s been getting a raise, and that she has been here for three years. Cole said no that starts the game all over, that she quit, and that she starts over. Underwood asked if we needed to wait six months before we give her a raise? Cole said that a raise was due in six months, then every year after that. Mayor Horne said couldn’t we make a motion if we are going to give her a raise or not, that she believed that is what Underwood was asking. Mixon said that she had spoken with Leslie this afternoon, and that Leslie said that she wanted to wait until next meeting, that she was just relaying the message. Underwood made motion to give Leslie a 5% raise, seconded by Shinholster, Mixon said that she was not for giving Leslie a 5% raise, that’s why they wanted to wait until next meeting, voting for motion were Underwood and Shinholster, opposing the motion were, Myrick, Mixon and Cole, motion did not pass.

Mixon had no report

Myrick said that will start laying pipe for the water line between Dawn Street and 1st Street and wanted to know if council would consider hiring a backhoe operator at $8.00

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per hour for contract labor. Cole agreed that would be the best thing to do. Horne asked if they were certified. Myrick said that they had worked with Rozier for years. Clerk asked David would that be a liability to the city. David said that you could call the insurance company.  Myrick motioned to hire Patrick Todd as temporary contract labor to run backhoe for water line on 441 at $8.00 per hour, seconded by Mixon, no opposition, motion carried.

Shinholster had no report.

McRee said that he brought the lawsuit that will be filed on Midstate Paving. McRee stated that he had already gone over it with the Mayor, but wanted to hit the highlights so that it would give council an idea of the specifics of the lawsuit. The suit will be filed in the Superior Court of Jones County. McRee then went over the details of the suit. The suit will be served on the registered agent for the company, who is an attorney in Jones County, and that he would be contacting him to see if he will acknowledge service of the papers. McRee assumed that he probably will, and that means McRee will send it him and that he will sign a form saying that he accepts the service of the papers on behalf of Midstate, if he refuses to do so, or they told him not to accept the service, then we would have to have a deputy sheriff deliver him a copy of the papers, which may cost and additional $50.00. When they get served with the papers they have thirty days in which to file a written response back with the court. If they do not file a written response in thirty days then it goes into default, and then we would see where it goes from there as far as us being able to collect a default judgement. If they do file a written response within thirty days of our filing this suit, then the matter remains pending with the Jones Superior Court and in time the case would come up for trial for the judge or jury.  Cole asked if McRee had in the suit where we had to have the asphalt removed. McRee said that it was in there where we had to hire another contractor and pay him 83,000 to do the corrected work.

Chief Amerson said that he had already spoken to some council concerning the Sheriffs office changing radio systems. He said that the one that they have now has been hit by lightening several times, and has had a lot of trouble with it over the past months and the sheriff has decided to go with a new digital system and in order for us to continue dispatching through them, we are going to have to change over to digital too. High-end estimate is around $15,000.00 to replace all of the car radios and all of our portable radios and purchase some software.

Amerson also stated that Sgt Hughes is about to be out for approximately two months due to knee surgery. Amerson suggested using temporary part-time help for the next couple of months. If we don’t we are going to use a lot of overtime and he doesn’t have that in his budget. Amerson said that he was going to cover as many shifts as he could, and that

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he had employees who had vacation time that wanted to use it by the end of the year and when that happens he will be two men short. Horne asked if we needed to run an ad. Amerson said that he would suggest using deputies from the county, because he didn’t think there would be time, with Bernard going out the 15th of October. Horne asked what the recommendations were for pay. Amerson said that the sheriffs department paid

around $12.50 per hour and that he recommended that we do the same. Horne stated that it would be random ones then, not a regular one. Amerson said that there was no way you could get one person since it was a full time job. Amerson said that he has already had several officers offer. Horne asked what kind of money was he talking about, Amerson said that he had no idea, but that he would be covering some shifts. Cole asked if we could do away with one shift for that length of time. Amerson said that you don’t need to do that, that the city did need the 24 hour coverage.

McRee suggested that if you authorize to do this on emergency temporary basis that council allow Wayne to hire deputy sheriff’s to work on a temporary part-time basis, and then run an ad in the paper and then vote to approve specific people after you have received applications. Motion to hire part-time help and run ad for police officer at $12.50 per hour POST certified was made by Cole seconded by Mixon, no opposition, motion carried.

Motion to purchase radio system using SPLOST funds was made by Cole, Myrick asked if we could get one for the office and the trucks so that they can be called. Amerson said that you could use the old ones for that. Cole asked if they would be able to get in touch with him, Amerson said no that he would be on the digital, seconded by Mixon, no opposition, motion carried.

Mayor Horne asked Underwood to get together job descriptions before the end of the year, for each department.  She suggested getting with department heads.

Mayor Horne stated that she would like a protocol in place for contractors, to be licensed and bonded for any job done in the city. David said that there are some things that the city has required this on some jobs, but what the Mayor wants is an across the board protocol. Mayor Horne said that she would have something by next meeting.

Cole asked about the car for City Hall. Mayor Horne said that they were waiting on a piece, but should have it over at City Hall within the week,.

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With no other business to discuss, motion for adjournment was made by Myrick seconded by Shinholster, no opposition, motion carried.

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Mayor                                                                          Attest

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