CITY OF MCINTYRE
October 7, 2013
Mayor Horne called meeting to order, led in prayer by Council member Eugene Moore.
Present were: Mayor Vicki Horne, Council members, Eugene Moore, Katherine Scott, Rico Myrick and Vickie Mixon, absent was John Carswell, also present were, City Clerk Pamela Roberts, City Attorney David McRee and Chief of Police Wayne Amerson.
Motion to approve minutes from the September 16, 2013 meeting was made by Moore, seconded by Scott, no opposition motion carried.
Denise Brookins presented council with a power point program about the National Flood Insurance Program, Brookins explained that citizens who wanted flood insurance could purchase it if council agreed to join the program. Brookins explained that council would need to adopt the resolution and vote on the ordinance, explaining that within the ordinance were the expectations of the program, saying that the ordinance provided stipulations on what the city would need to do to enforce the program. Answers to questions concerned mandatory requirements of citizens to get flood insurance, Brookins explained that there was no mandatory purchase, but who it would effect would be those that purchased new homes, modified their current housing in any way and then it would be up to the lending institutions to whether they needed flood insurance or not.
Motion to adopt resolution to apply to Participate in the National Flood Insurance Program was made by Moore, seconded by Myrick, no opposition, motion carried.
Brookins said concerning the Waste water treatment center, that she had sent Meg a time line with a list of all the steps previously given to the city that were supposed to be done and asked her for more comprehensive dates and details involved in it so that we would be able to look at it more on a time frame and see where the project was going, and see where the stand stills were at. Brookins noted that they have had it for about a week now. Brookins said that she had told Meg that she really wanted it done so that it could be presented at the next meeting.
Moore asked Brookins if she had found out where they stood on the power issue, Brookins said that she did not ask specifically but that it was on the list that was long and very in-depth, requesting much information, and noted that Meg was suppose to have sent an update. Brookins said that Meg said she had spoken with the guy at EPD and set up a meeting with him, because right now it was on his desk and hasn’t been reviewed like it was suppose to be and felt like if she was able to sit down with him, that the process to getting it approved may move a lot faster.
CITY OF MCINTYRE
October 7, 2013
Moore said that a number of people had spoken to him about the clay trucks traveling Main Street crossing the railroad tracks and going in that way and that he was concerned with accidents at the Jet Food Store and at Main Street and that he was also concerned with the clay that falls off the trucks, and that it wasn’t necessary for them to go that way, that they could travel railroad street to 441 and go back out that way, noting that he had several people complaining about the Arcilla Trucks going through town. Scott asked if it was only Arcilla that went through there, Moore said that there was some more, but most of them that go through there were making deliveries, and that there was some log trucks that go to make that left hand turn to go to the saw mill. Myrick noted that a lot of them were there getting lunch, and that he had seen them parked across from the police station. Moore said that a lot of times when he was down town that they would be hauling from North of McIntyre, Myrick said that when he worked for them they were suppose to come all the way around and come back under the bridge, Moore said that they aren’t doing it. McRee asked Amerson if it was marked “No Thru Trucks”. Amerson said that it was not, McRee said that if it was marked no thru trucks and the only ones that could come through were those making deliveries, but those that were traveling through from the mines that are supposed to be going around could be cited if it was marked. Myrick asked if you were going to stop them from stopping to get something to eat, Scott said that they know that they need to stop to get something to eat. Moore said that he was down working and a number of trucks were coming through loaded and going back out empty through that same way. Mixon commented that when they start out at the stop sign at Julian Roberts By-Pass, they don’t care if a car is coming or not, because they would pull out anyway, because they know you are going to stop. Moore said that he would be glad to talk with Arcilla and Lavender, which Lavender would take care of it. Wayne said that he could have Clay Lavender come in to his office and sit down and talk with him about the route they needed to take. Myrick commented on Unimin, noting that when those guys get buck loaded that they would go up to the scales with chalk all over it, then they would come back down and wash it off, Moore said that was his next subject, Amerson said that he has talked with them about that. Moore said that he met with the company, a Mr. Stubbs and the plant manager about it, noting that last week it had not rained but that he came down and there was clumps of red mud in the road, where they back in and wash their bodies out, then they go out in the road and throw it out, saying that he came down and talked with Zim about it, thinking he would go up and talk with them about it, but later found Zim up there scraping it out of the road. Amerson said that they had a mess up there the other day, and took the Dozier up there and scraped, so that it should get better, and that he has spoken to them, Mayor asked if he could talk with them, Amerson said that he would.
Moore said that he would like to get a definite price for the veteran’s price from Clark Memorial, and that in order to do that he needed to know the message we wanted to put on there. Moore said that Pam had helped him with this and that he had added a few words and that what he had was “In memory
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October 7, 2013
and honor of those who serve to protect and preserve the freedoms of the United States of America”. Scott asked about the size, Mayor Horne said a big one. Discussion ensued about the location of the monument, Moore said that once we get the price council could do a field trip to find location. Moore noted that it would consist of the monument, 2 benches in front and 3 flags in the back.
Myrick asked Moore if the work was complete at the bridge on Gordon-McIntyre Road, Moore said that it was. Myrick said that he knew that there was probably nothing that could be done about the trucks traveling on that road, noting that if there was a business located on the road then they could travel it. Moore said that if the county would enforce their signs that the city wouldn’t have a problem, that the county had it posted at 56,000lbs, and that he knew that trucks weighing over 100,000lbs traveled that road. Myrick said that he had talked with the Department of Public Service and was told that as long there was a business, noting that there was B&H Transfer, and International Paper Mill the city couldn’t stop it, Moore said yes, but the county could, because they had the fall line freeway and that was the nearest route. Myrick said that they went through that in Jones County and it didn’t work, that the man went to his truck and showed Myrick in the book, noting that public safety at one time set on the back roads, saying that when they wrote tickets on the back road, that they wouldn’t even show up for court for being laughed at. Moore said that they did that to when he worked for Howard Sheppard, and got wrote $35,000 worth of fines in one day, noting that they did pay half of it after bargaining with them.
Scott had no report, Mayor Horne asked Scott if job descriptions were ready and were we able to come up with job performance sheets. Roberts said that when she went to class this time, they had a class on job performance and had given each council a copy of the one they had given out at class. Scott said that she would get with the clerk and get everyone copies of the job descriptions so that everyone could go over it. Mayor Horne noted that a sheet needed to be included for sign off to be filed in their personnel files.
Moore asked about the personnel hand book and do we need to adopt it. Mayor Horne said that she had highlighted an area about kinship, noting that she knew it said something about Mayor and Council, but said there was something else in there. Roberts said that she knew that family members could not work under direct supervision of family, noting they could work in other areas. Mayor Horne asked what classified as immediate family, Roberts said that it was probably based as the way the sick leave was, but was probably outlined in the charter. Roberts said that you were still looking at nepotism no matter what the relation was, on top of the ethical perception of the community.
Myrick had no report.
Mixon had no report.
McRee said that the paperwork on the land the city had purchased was doneand that it belongs to the city now.
CITY OF MCINTYRE
October 7, 2013
Roberts said that she did get from David a copy of the animal control ordinance with the changes that Dr. Dennard wanted and that she would be getting that over to him in the morning. Mayor said that was good, that the city was in a rush for this now, noting that she knew of some dogs that had been put out at Brundage Baptist church. Scott asked what the cost was going to be. Clerks said that it would be $7.00 for housing and $15.00 for euthization and $30.00 for burial if the city could not bury it. Clerks also noted that the city would be responsible for any medical cost incurred for necessary treatment.
Mayor Horne asked if we had to wait for the corrections in order to pick up the animals. McRee said that all was needed was signatures from the Mayor and Dr. Dennard. Roberts said that she could take the contract to Dennard’s in the morning if necessary.
Moore said that he still had some questions, and wanted to know if Mark was going to be doing this as a city employee or as a contractor. Mayor Horne asked Moore was he talking about paying him a separate fee. Moore said that he was being paid $15.00 per hour and understood that he would be paid $20.00 per hour for animal control. Scott asked why he understood that, Moore said that is what he has been told by Mark, Roberts said that is what they paid him last time, but noted that he did not do any animal control while working for the water. Moore asked that if he works for the water department is this going to be part of his job or is it going to be separate. Mayor said that she thought he did it on the weekends, and got it to a certain point and it wasn’t like the city was paying him every week, noting that he did it several weekends and got it to where there were no dogs were running around. Mayor Horne asked Moore what was his suggestion, Moore said that he asked the question is Mark a city employee or a general contractor, Mayor Horne asked Moore what he wanted him to be, or what the city should do. Moore said that if he is a city employee he is under workman’s comp and all the liabilities of the city, even if he is doing it as part-time and covered. Mayor Horne asked what if there is an emergency during the day, what do we do? Moore said that is another questions, what if someone calls at mid-day and needs an animal picked up, then what. Mayor Horne said that she didn’t see why he couldn’t; Scott said that he could pull someone from another department and help that they work together, Mayor Horne said that they did it before. Roberts said that in the past the position was treated as an employee, because at times before Mark would go to Dennards and pick up an animal to bury, Moore said while working for the water department, Roberts said yes, Roberts noted that Mark would keep a separate tally of the hours he worked in animal control. Mixon commented that while Mark was working animal control, he was not being paid by the water department, Roberts concurred, explaining that he would be paid for animal control from the Police department and would turn in separate time sheet for the water department, Scott asked if Mark had to go pick up the dog at 1:00 would he be paid for picking up the dog and still get his $15.00 for working in the water department. Roberts asked if he would get paid the same thing during the week for animal control as he would in the water department, Scott said that during the week the salary should be the same. Roberts suggested doing it the same as an employee, but have separate hours set aside for animal control. Mayor Horne asked why he couldn’t get paid the
CITY OF MCINTYRE
October 7, 2013
regular pay if he has to pick up a dog during the week and on the Saturday he gets the $20.00 per hour. Roberts said because you have him in the same position, Roberts asked if you could do it as a part-time animal control at $20.00 but his hours couldn’t be worked during working hours only after hours and the weekend, Scott said no, Roberts asked why not, because you couldn’t separate his pay during the work day, noting that you couldn’t separate the pay that if he was working hours in the water department then if he had an hour in animal control you couldn’t pay him the hour in the water department at $15.00 then turn around and pay him $20.00 for the same hour in animal control, Scott said that she understood what was being said. Mayor Horne said the he would received time and a half, Roberts said yes for anything over 40 hours, but that if you made him part-time animal control, McRee noted that you would still run into the wage and hour issues, that anything over 40 would be considered overtime, due to the fact you had the same employee doing the work, Roberts asked at what wage would you pay, Amerson asked why not make it part of his duties and then any time over 40 hours he does dog catching pay him time and half, McRee agreed. Upon conversation between several members it was agreed to put it in the job description, making animal control part of his duties.
McRee asked about approving the contract with Dennard, and getting that done, then discuss what needs to be done.
Roberts asked if council was going to make it a mandatory part of his job description. Mayor Horne said that Mark had already agreed to do it, Moore said that he agreed to the $20.00, Roberts said yes he had agreed to it, but it was for after hours at $20.00, and that is what he has been told the whole time. Mayor Horne said that they had changed it now; Moore said that they hadn’t yet. Mayor Horne said then what do we need to do, that dogs were strewing trash. Scott asked Clerk that if we include in his job description, will we be paying him the $20.00, Clerk said no that according to what has been said, he would be paid his regular pay, McRee said that he would be paid more than the $20.00 per hour, Scott said explain to Mark that he would be paid over $20.00 per hour for anything over 40 hours.
McRee said that council needed to get the contract in place and could discuss the details of pay and who at a later date.
Moore asked what the things Dennard wanted changed, McRee said that they wanted working days to be defined, and some other minor details, nothing major or substantial.
Motion to have contract signed with Dr. Dennard was made by Scott, seconded by Myrick, no opposition, motion carried.
Mayor Horne asked what were they going to do about Mark, Roberts said do like David said, put the contract in place and talk with Mark, and if he don’t want to do it, find someone else. Mayor Horne said that she talked with him last week and he was waiting on the contract from Dr. Dennard, that he would have picked them up last week. Scott said to talk with Mark and explain that he would still get his $15.00
CITY OF MCINTYRE
October 7, 2013
hour and time and half, that would come up to the $22.00, explaining anything over 40 hours would be time and half for him. Amerson said that he would talk with Mark.
Amerson said that he would not be here Wednesday or Thursday, and may not be here Friday, depending upon the outcome of surgeries for his wife and Mother.
Moore asked if council had adopted the millage rate. Myrick made motion to let millage rate remain at 2.943, seconded by Scott, no opposition, motion carried.
Amerson noted that he was still looking at some cameras that was mentioned at an earlier meeting, that Joe and Bernard was looking into possibly getting some demos down that they could look at.
Roberts said that she had left a message for GMA on the retirement for council and information on how to get back into the employer contributions.
Mayor Horne noted that there was no representation from the fire department since the last meeting we have had, and asked Roberts if they had brought anything for the 2014 budget. Roberts said that she had spoken with Ricky about the equipment and the EMA still wanted it and had asked for a list of the equipment but hasn’t received anything yet.
Mayor Horne asked about Christmas Bonus’ for the employees, had anyone decided what they wanted to give or if they wanted to give anything. Scott asked what was given last year. Roberts said $300.00. Scott asked how many employees the city had; Clerk said that there were 14. Myrick suggested same as before, Scott said that she believed they deserved a little bit more than $300. Moore asked how much did Scott think they deserved, Scott said that she had $500 on her brain, Scott asked Moore if he thought that was too much, Moore said no, Scott said that it would be for this one time, Mixon said that if you do it one time they will expect it every time. Mayor Horne said that she didn’t think so, because they would ask if they were going to get it, Mayor Horne said that they don’t expect it, Scott said hoping more like it. Mayor Horne said that probably a year or two, the city would be treading in different water with the sewage, Amerson said that hopefully it would pay off in the long run, and Scott said that they should do it, while they can. Moore made motion to give $400.00, Scott made motion to give $500, Moore said that he would split the difference, and Scott said let’s do $450.00, Motion to give $450.00 was made by Mixon, seconded by Scott, but McRee said that Moore had the original motion of $400, so he would have to accept an amendment to his motion since he had the original motion, Moore said that he withdrew his motion and accepts the amendment of $450.00, voting for the motion was Mixon, Scott and Moore, opposing the motion was Myrick, motion carried.
Mayor Horne said that the year before the election it had been brought up about giving the council a pay increase, and wanted to know what councils feelings were and asked McRee could they do it now, McRee said that they could but it would not be effective until next council term, that anything you do now would go in to effect after the next election. Mayor Horne said that she believed council needed a
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October 7, 2013
raise that it had been awhile since council received a raise. Scott asked what the rates were now; Mayor Horne said $400 for council and the Mayor $600. Mayor Horne noted that she heard Moore clear his throat, and Moore said that he was satisfied with what he received. Mayor Horne said she wanted councils input because it would be awhile before anything else could be done. Motion to pay the council $600.00 and Mayor $800.00 was made by Scott, no second, motion died.
Motion to adjourn was made by Mixon, seconded by Scott, no opposition, motion carried.