McIntyre Calender

NOTICE: McIntyre is under a Level 1 Drought Response: In order to conserve water outside watering is allowed only between 4:00pm and 10:00 am. This applies to both commercial and residential water use, also keep in mind to regularly check for and repair leaks inside and outside. Don't leave tap running when shaving, brushing teeth and face washing. Only water your landscape when necessary and adjust sprinklers so only your lawn is watered and not the house, sidewalk or street.

NOTICE: 2015 CCR Annual Water Quality Report are available at City Hall located at 102 Railroad Street.

Water bills are due on the 15th of each month, a late penalty of $5.00 applies after the 15th, Termination date is the 28th of the current month, bills will need to be paid prior to the 28th, Reconnect fee is $35.00 and is applied to terminated accounts for non-payment. Bill will have to be paid in full to have water restored.

The city of McIntyre strives to offer its citizens the highest quality of service and a safe water system.

MCINTRYE CALENDER

Council meetings are the 1st and 3rd Monday of each month, beginning at 5:00PM, If you would like to be placed on the Agenda for topics, you must call City Hall at 478-946-2037 prior to the meeting date.

Municipal Court is held the 1st Tuesday of each month at 5:00pm. Ralph Jackson is the honorable Judge, and any discussions pertaining to the court date will need to be discussed either with the Clerk of Court Pamela Roberts at 478-946-2037, or Chief Wayne Amerson at 478-946-3483.

May Day Festival is May 6th, 2017 beginning at 10am. For More information please contact Linda Sanders at 478-946-2037. Applications are also available on the website. T-Shirts are pre-order only this year. Children to XL are $10.00, 1X and up are $13.00.

September 16, 2013 Minutes

City of McIntyre

Council Meeting Minutes

September 16, 2013

Page 1

 

Meeting was called to order by Mayor Horne, led in prayer by Council Member Eugene Moore.

 

Present were Mayor Vickie Horne, Council Members Eugene Moore, John Carswell, and Rico Myrick, also present were Attorney David McRee, Chief Wayne Amerson and Clerk Pamela Roberts, absent was Council Members Vickie Mixon and Katherine Scott.

 

Motion to approve the August 19, 2013 minutes as presented was made by Moore, seconded by Carswell, no opposition, motion carried.

 

Roberts said council had to set a public hearing for the millage rate and that she had set the date for October 7, 2013 at 4:45 and that the millage rate would stay the same. Moore asked if it had to be run in the paper, Roberts said that yes it had to, and that was the reason we could not do anything with the millage rate because the Tax Commissioners office had gotten the information out late and no one had time to change the millage rate and if they did, it would put tax bills behind schedule.

 

Reports

 

Moore said that at the last meeting council decided to contribute to the police fund, and would like for council to make whatever changes they could to contribute to every employee. Mayor said that the clerk was getting information on that. Clerk said that the only thing that she found out was that the city was in the best one for the city with the number of employees they had. Clerk asked if council wanted to go back to the first part of it where the city contributed, because right now it was only employees contributing.  Mayor asked if council could wait until Katherine was back, that way everyone would be on the same page and it could be figured into the 2014 budget.

Moore said that they had several projects they were working on. Mayor Horne asked about the veterans memorial. Moore said that perhaps it should be brought up, to see if there was any interest in getting it. Moore said that looking at the monument at the court house on the LEC side, he had asked Clark to give him a price similar to that size and Clark said that it would be, depending on the number of letters we put on it, that it would be somewhere between $ 4,500-5,500. Moore said that they had looked at different sites, and that there were some sites that he thought would be appropriate, and that one site they had looked at was the area where the old Library was, but did not believe we could get it, unless

City of McIntyre

Council Meeting Minutes

September 16, 2013

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the city bought the property.  Moore said that if there was enough interest that they would keep pursuing it, and that he had asked Pam to help with some wording on it. Moore noted that if they could get some wording on it, that Thistlewood would give us a price on it. 

Moore said the other project he was working on was with the DOT to get grant monies to repair and resurface Vinson Road, that Mr. Barry Woods with DOT had looked at it and had given Moore a price on what they thought it would cost, noting that if we got the LMIG grant monies we would have to match it at 30% so that if we got a $200,000 grant the city would have to match $60,000, stating that would be pretty cheap since you were repairing and resurfacing all of Vinson Road. Mayor Horne asked if Wood would be helping us get the grants and Moore confirmed that he would. Moore said that if we did get the grant we would have three years to complete the work so we could wait until after our sewer thing was done. Moore said that Woods spoke very encouraging with it that we could use it as economic sustainability, and asked if Denise with RC could help him with it. Denise said that it was a pretty straight forward application, pretty easy, and that she would help.  Mayor asked if the money would sit in an account somewhere until the project was started, Moore said yes, that we would have three years to complete it. Mayor asked what happens if it is right at the 3 year mark, could you ask for an extension, Denise said that they probably would be on case by case basis, but if they were informed of what was going on, they would work with the city, that they were pretty flexible. Moore said that another thing was that he had check on with Wood was the turn out, that you could also get that under the LMIG grant too.  Mayor said that sounded good that we should get started working on that. 

 

Carswell reported that Tony Bentley was going to work on this other stuff since the last conversation that he and the Mayor had and that Bentley was going to give an estimate for the first spot they talked about, but had a question about the lights. Carswell said that the lights were $230.00 each for the basketball court and that they needed four out there, and wanted to know if we wanted to go ahead and get all four lights of if need be could purchase two at a time. Carswell said that if he already had the wire, that he could go ahead and run it, maybe a little extra cost, but that he would have to rent the hydra lift again and come right back to put the lights up. Mayor Horne asked for the cost. Carswell said the lights at $230.00 and that he was charging $385.00, so around $1300.00, but Carswell noted that he had read the quote wrong that Bentley was charging $3,850.00, so that it may include the rent of the hydra lift and including the lights. Moore noted that wire was high. Myrick noted that for $3,850 all he was doing was replacing the four lights, Carswell said that he was going to re-wire everything, and put manual cut off switches, and all of that stuff, because right now all you had was photo-cells, that burn out on all the lights, and that Bentley was going to do away with all that and put in manual switches on the poles so you could manually turn the light on and off and be able to lock the boxes out verses having it the way it is. Mayor Horne said that they would be moving the panel box, Carswell said that the panel box would stay, but that he would be raising it up, that right now it had a lock on it but everything on it is torn up, that from where Tony previously repaired and put wire connections, all of that has been

City of McIntyre

Council Meeting Minutes

September 16, 2013

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torn loose again, that even the lock that Willie had put on it was broken, noting that it would have to be fixed again or removed because you had live wires there.  Amerson asked if the security system was working up there. Carswell said no, that wires were damaged when they moved the playground equipment. Amerson noted that if someone was damaging property, that they needed to be prosecuted. Amerson said that the system needed to be repaired. Myrick said that the way the system was set up, you could watch the activity from anywhere.  Clerk asked who installed the system. Myrick said that it was Ken’s. Hughes asked where the panel box was at now, Carswell said right there at the basketball court. Hughes suggested moving the panel box inside one of the buildings.  Carswell said that since he had to run wire already, he could go ahead and do that.  Mayor Horne said that something needed to be done. Carswell said that it would be a good idea to move the softball wires to the same panel box that way everything could be controlled from inside of the building. Moore said that you needed a key to turn on the power at the baseball field. Carswell said that you could override the key to manually switch on the lights. Myrick asked what was wrong with the way they were.  Moore said that he didn’t believe that they were on the same circuit; Myrick said that Carswell was talking about running it all together. Moore said that he believed that the cost would be high to do that, if you put a switch in there, and that you would need a key to turn the lights on. Moore asked if that was the box that needed worked on to, Carswell said he believed the box was okay that it was everything else beside the box, noting it was the connectors, Moore said that he thought it was where we needed the contactors. Carswell said that he couldn’t remember all that needed to be done.  

Carswell made motion to go ahead and get started on the work to install the refrigerator and stove and lights at the basketball court, seconded by Moore, no opposition, motion carried.

 

Myrick reported that Helton did come down and finish the work at the pump house and that Mark and Willie said everything was doing well.

Myrick asked where they were at on the sewage; Mayor Horne said that we had the lady here to tell us. Myrick asked where we stood with the power for the sewage plant.  Roberts said that the last she heard was that they went there for a price and a commitment letter from Oconee. Mayor Horne asked Denise if she knew about that, Denise said that she did not, Mayor said that we would talk about it shortly.

 

McRee advised council that the paper work was going out tomorrow or Wednesday at the latest to the folks down in Perry for the property that McIntyre was buying down here and once they have signed it and get it back to him, he would get to council for the Mayor to sign it.

McRee noted that the revisions were made last week for the contract to the Vets office and it was being typed and should have it to the clerk this week.

City of McIntyre

Council Meeting Minutes

September 16, 2013

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Roberts said that she had spoken with Arlene with GEFA on Friday and said that they had received the paperwork and the application would be presented to the board during the October Board Meeting  and that there should be a decision in October.

 

Amerson said that he was looking into purchasing smaller mikes to go on the front of the officers shirt, noting that the vid-mics they had were not compatible with the system they had now. Amerson said that they make them that range anywhere from $75-100 to 800-900, and that he was doing some research and trying to find the officers some because when the officers get out of their car they need to be able to record without getting out of range, noting that it was for safety and that all calls needed to be recorded.

 

Mayor said that it was her understanding that the Sugar Shack did not have their state license, but she wanted to know about Club VIP, and who was running it, and did they have theirs. Amerson asked Hughes if they opened up Friday. Hughes said that they did open up, that they rented the place for a private party and that he had spoken with the Lady that had the private party and from what he understood would be the manager of the place. Hughes said that he told her that as of today not to open up without a state license. Mayor Horne said that everyone had to be treated fairly, Amerson said the he knew that and that is why he had someone down there when they opened to check.

 

Myrick asked about the dog catching, Roberts said that it should be this week. Myrick noted that they had a lot of strays.

 

Mayor noted that no one was here to represent the fire department. Mayor Horne said that she was going to call Tommy Brown and get him to send us a letter or something to keep abreast of the fire department.

 

Mayor Horne asked Moore if he had heard anything about the equipment, Moore said the he had not. Moore said that he asked EMA about the trailers, Myrick asked if they were still there, Amerson said they were. Myrick said to go ahead and put it in the paper and sell it. Moore said that he asked Jonathan Snow to clean the gutters out at the fire department.  McRee suggested that council get a list of the

City of McIntyre

Council Meeting Minutes

September 16, 2013

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equipment that they wanted to sell and ask council to declare it as surplus property, then council votes to declare it as surplus property, and then advertise it for auction.  Mayor Horne said that she knew Council had voted to let Emergency Management have it, but that she hadn’t heard anything.

 

Roberts explained to Denise that they had run into an issue of power at the sewage property, that Georgia Power actually had the right to service the area, but because it would cost so much money to run the three phase electricity, that it would be cheaper to go with Oconee, but that we had to have an agreement with Oconee for them to service the area, noting that Georgia Power has already relinquished their rights, but that nothing is in writing yet, but that she had spoken with Joey Smith of Georgia Power several times about it and that he had brought a letter for her to sign, which she did, but the guy at Oconee didn’t want to sign it because he didn’t have an agreement with the City yet, and that as far as she knew Meg was still working on that.

 

Mayor Horne said that Rindt-McDuff needed to come down and give an update. Roberts said she had put an update in their box from Meg today, Mayor Horne said that she had gotten that, but they needed and update on every issue.

 

Denise Brookins said that she had contacted Meg earlier today which was the reason she sent the update to council about EPD, which is an ongoing process at this point, noting that they were still in review. Brookins said that she had also spoken with EPD to make sure they had everything from the engineers and that they said that had everything, but couldn’t give a time frame on when there review process would be completed.  Brookins said that Meg did tell her that they had done the DOT permits, and that DOT had had some questions but that they had addressed that, and the only hold up right now was the EPD, and that you can’t really tell them to rush, because that was their process.  Brookins said that as far as she knew of that was the only big hold up, and once that process is done and complete that the city would see some really forward action going on the project.  Mayor Horne asked Brookins if she would talk with Meg about the power issues and see where they stood and email us so that we can have a record.

Myrick asked if once EPD turns a loose, could we start contracting the work. Moore said that you would have to get easements.  Brookins said that it doesn’t mean that you start contracting because there was still a lot you had to do, but once EPD gets done with it, that’s where the bulk of the review process is.  McRee said that is sounds like the city is getting close, Brookins said again that once EPD is done the city would see a lot of movement.  Brookins said that the most difficult thing about a project this size is just having so many entities review it and they do that at their pace.  Mayor Horne asked about the Railroad,

City of McIntyre

Council Meeting Minutes

September 16, 2013

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Brookins said that she knew the information had been sent, but that she didn’t really know about it, but would get the information and get it to council.

 

Mayor Horne said that she talked to Reverend Browher’s wife to help with the project that the city wasn’t going to tie up any money with and that she had also spoken with Bruce Billue, and that both of them had some background. Mayor Horne said that she was looking for any help with appointee’s with developing some type of board in doing our housing stuff and asked for suggestions.  Mayor Horne said that Mrs. Browher would be more than happy helping the city in any way she could.  Mayor Horne said that she wanted to get some people that had knowledge of things like this and noted that Brookins had said she knew of someone.  Brookins said that the RC Director Laura Mathis knew of someone in Macon that would be a really good contact in terms of giving information on the projects or getting grant funds, and would be happy to get the city in contact with them. Mayor Horne said that she knew of someone that had experience with grants for this type of projects before and that they would help. Myrick asked if this was the same type of housing project as before. Mayor Horne said no; that this would be a whole different thing. 

 

Motion for adjournment was made by Myrick, seconded by Moore, no opposition, motion carried.

 

 

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Mayor                                                                                                   Attest

 

 

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