September 19, 2011
Mayor Horne called meeting to order, led in prayer by Council member Natalie Underwood.
Present were: Mayor Horne, Council members, Jerry Shinholster, Rico Myrick, Vickie Mixon, Natalie Underwood and Raymond Cole.
Minutes were presented from the August 15, 2011 meeting. Motion to approve minutes was made by Mixon, seconded by Myrick, no opposition, motion carried.
Cole had no report
Underwood asked if the Mayor could come back to her?
Mixon asked why the car wasn’t ready for the administrative or the office to use. Mayor Horne said that she did not have a clue, but that Willie said that he would get on it on September 20th 2011. That she called and asked him about it. Shinhoslter asked why what wasn’t ready. Mayor Horne said the car, Shinholster asked what car, and Mayor Horne said the Police car that; would be converted over to be used by Administration for city business. Mixon said that it had been discussed and voted on. Mayor Horne said that council talked about it at the table, Cole said that he knew that they talked about it but never voted on it. Underwood said that she knew that the council had discussed purchasing a car, and then someone said that we could possibly do what was being discussed, but that we never voted on it. Motion to use the police car for administrative purposes was made by Cole seconded by Myrick, Cole said that if they didn’t like it then they could do away with it, Mixon said no, Underwood asked why, Mixon explained that just because they didn’t like it wasn’t and excuse not to use it, Cole said that he meant if it become unsafe, Mixon said yes then if it becomes unsafe, no opposition, motion carried. Shinholster said that all he says is that we need to know what the specific use of it is going to be, what it is actually going to be used for. Horne said for the handling of day-to-day city business, running errands, Shinholster said that we need it in written form, so that we will know, as a council what we just voted on. Mixon said that any city vehicle is not supposed to be used for personal business. Shinholster said that since Ms. Mixon brought it up and we voted on it that she needed to write up the guidelines for what it can be used for. Mayor said that should go under Natalie. Shinholster said no that it wasn’t her department. Mayor said that any personnel could use it as long as it was for city business or function. Shinholster said that he thought you said it was going to be used for the office, Cole said not necessarily, Mayor Horne said no, that someone else could use it, but the main use would be for the office. Cole said that Council or the Mayor could use it. Underwood asked if it would come under her, Mayor said yes, that it would come
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under personnel if Shinholster wanted something written up. Mayor Horne asked David if she was correct. McRee said that yes if it was to be used by the city as a whole then yes it would fall under personnel. Underwood said that it was fine, that she didn’t have a problem, and would write it up.
Myrick reported that he had the clerk call today about the line on 441 that needs to be moved to the right-of-way because repairs of that section were expensive; Myrick said that they would be out Thursday. Clerks said that locates should be in by midnight Wednesday and if they weren’t then they would send out a second request and if there was no response by Thursday at noon then the city could proceed with the work. Horne said that DOT said that they could possibly help with the cost of that move.
Cole said that the fireplug line that we went to Irwinton about, is going to be so long that, it would pay for the city to run their-own line.
Myrick said that Jerry had spoken in a previous meeting about purchasing trucks for the water and street department, and was wondering if anyone had check on doing that. Shinholster said that we had the money to do it now, not the budget but the SPLOST. Myrick said that a guy at the school had gotten two trucks from Perry Ford, he thought for around $30,000.00. McRee suggested contacting GMA, that they may be able to refer them out to someone that offers government discounts. It was also discussed to look into getting one with an extended cab and also four wheel drive. It was recommended to get three quotes and present the information at the next council meeting. McRee said to get the quotes and bring back to council then vote to designate funds.
Shinholster said that he had a bunch of small projects to report on. First was that there was repair work going on at Davis Cemetery road. He said that he was approached by a citizen on Davis Cemetery about the tearing up of the road. Shinholster said that he was looking into dumping on that road and that there was a 12,000lb limit, but that oversized trucks was tearing up the road. He said that they had been working on the road today and would probably finish tomorrow. Shinholster reported that there were three trees on Cedar Drive that had to be removed. That lightening had struck some and that beetles were destroying the others, he said that there was three more that needed to be removed that had been struck by lightening and that all work was being kept under the $499.00cap. Shinholster said that Georgia Power had come out and looked at the Christmas lights and also had Mr. Williams come out who is marking the poles now that needed new weather heads. Shinholster said that Georgia Power said that the poles had to have the weather heads before we could hang any Christmas lights. He said that they had started last year and would complete it this year. Shinholster said that he advised Williams that he had to stay under the $499.00 cap.
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McRee said that he had the paving suit ready for signature and would be sending it for signatures.
Clerk said that she had received the information concerning the mileage rate. Shinholster made motion to leave mileage rate at 2.973, seconded by Cole, no opposition motion carried.
Shinholster also informed council that Rainbow Drive had been paved by DOT, and that the city needed to build the shoulders in.
Underwood said that Raymond had started talking about the fire hydrant on Railroad Street. Cole said that they had went out there, but that it was the impression that the line would only be about 300-400 feet, but that Irwinton sent back paper work indicating that it would be about a mile of pipe. Cole said that if we were going to spend that kind of money to add a 6” line, then it would be best if the city did itself. Conversation issued about the size of line that could be used and where the line would be run from. Cole recommended using a 6” line now, so that we wouldn’t have to come back and do anything. He said that if we go ahead and run the 6” line and make it permanent, and if we needed to later on we could tie houses into the 6”. Myrick said that Spence said that there was a enough right-of-way to run the line and keep it away from the sidewalks, if we decided to install sidewalks later own. Cole recommended using a 6” line for any job throughout the city. He said to go ahead and run the 6” line and connect the fire hydrants and tie into when there are new houses. Cole is to bring back prices.
Underwood stated that Leslie did complete her certification, and that Leslie could not be at the meeting but wanted to thank council for allowing her to complete her training. Underwood asked if council said what her pay would be when she became certified, does she go back to the full time pay? Mixon stated that she wasn’t her supervisor that Pam had the information. Clerk explained that Leslie did not have a decrease in salary when she dropped down to part-time that; all that was done was that her salary was divided by 80 hours, which gave her that hourly rate. Underwood said all that she is saying is that there was nothing in the agreement saying that after she was certified that she would get a raise or anything like that. Clerk responded, no ma’am. Underwood asked how much she made and hour, Clerk stated that she believed she was making $11.88 per hour now. Cole asked how much a part-time street person was making. Clerk said that she believed it was $8.00 and some change per hour. Cole asked that shouldn’t all the part-time be making the same thing. Underwood said that it depended on the job. Underwood asked what he was talking about, part-time, street? Cole said that shouldn”t all part-time be making the same thing, unless they have been here a bunch of years. Underwood asked would it depend in the position. Mayor Horne said that it should depend on the position. Horne said that she thought she made about $12.00 per hour, if she wasn’t mistaken and that she
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had a paper that was presented with everyone’s salary and was pretty sure that’s about what she made.
Underwood then presented council with information about the National League of Cities, and said that the dues would be $224.00 for the first year and $263.00 years after. Underwood said that the National League of Cities is committed to providing us with resources that will help make pathways with grant monies. Horne asked if it was for per member or city. Underwood explained that the cost was for a city. Underwood made motion to become a member of the National League of Cities, seconded by Shinholster, no opposition, motion carried.
Cole noted that the county had begun clean up at the old ballpark and said that he had received calls about the preservation of the old restrooms and lunchroom. He said that he went out and talked to David Franks, who advised him to talk to gentleman over the Recreation Board. Cole said that he was told that there would be someone sent out to look at the rooms to see how safe they were. Horne said that the Recreational board was already working on that, and that was one thing Ms. Becky wanted to donate to the city, but wanted to salvage the old buildings if possible. Shinholster said that Ms. Mixon had talked about that to, about putting it on the historical registry, since it was their old school he thought. Shinholster said that we needed to contact the historic society and maybe we could get some funds to support it. Horne said that there was nothing we could do now, that she tried to get the city to buy into it, but that no one wanted to, and that the county owned it now. Shinholster said that we could offer recommendations, and Horne said that they could, but it was ultimately up to the county. Cole said that the city still had a say in it, Horne said no, that we could made suggestions or recommendations but that the county had all the say so now.
Horne asked that the council consider hiring a part-time employee for the water department. Horne said that she thought Rico had talked to Mark and that he was still interested in working for the city. Mryick asked for discussion. Cole said that it was election year and to wait after the election to do something like that. Shinholster said that Myrick was talking about for the upcoming budget year. Mixon asked would it be a permanent part-time employee, Myrick stated that it would. Cole said that he felt that the water department needed two full time employees, that if the water department was able to support itself why couldn’t it have the best of everything. Cole also said that it was his understanding that if the city was going to borrow the kind of money that we were to build the treatment center, then we were going to have to have an water authority. Conversation issued about what type of authority, it was discussed the city would probably be able to appoint its own members if it was a have to have situation, but several members of council did not remember any mention of an authority, but knew that they would have to have a qualified person over the waste water treatment center. Horne
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asked Cole if he had spoken to Hawkins lately, Cole responded that he had not. It was advised to contact him and see where things were.
Horne reminded council that it was time for the last installment for the backhoe, and asked council if they had a problem with paying it with 07 SPLOST funds. Motion to pay last payment with 07 SPLOST funds was made by Shinholster, seconded by Mixon, no opposition, motion carried.
With no other business to discuss, motion of adjournment was made by Myrick, seconded by Shinholster, no opposition, motion carried.